File Management Suite is an identify driven storage management solution that allocates and manages storage based on its relevance and value to your company, while saving money for the administration and procurement of data storage. Unstructured data is the fastest growing data-type in organizations, creating storage management challenges that increase IT costs and limit business profitability. We can help you
- Inventory, assess and monitor your file systems across the entire environment
- Define customized policies based on your unique business requirements
- Automate the full lifecycle of user storage management, based on your customized policies
- Move less relevant files to tiered storage, with no impact on the end user’s experience, no additional programs on the workstation and no retraining
- Reduce backup windows and streamline administrative tasks
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Novell File Management Suite White Paper
1. Business White Paper
Novell File MaNageMeNt Suite
www.novell.com
Novell File Management Suite
®
intelligently Manage File Storage for Maximum Business Benefit
1 2
2. Intelligently Manage File Storage
Based on Maximum Business Benefit
Novell File Management Whether it’s presentations, text documents, business requirements and provide the
Suite enables organi spreadsheets, videos or other types of user visibility needed to understand the true state
zations to better track files, collaborative data embodies the primary of the storage infrastructure. Current storage
and understand storage output of employee creativity and productivity. solutions lack the means to reconcile the
patterns, allocate and In essence, these files represent an organi relationships between individual files, their
manage storage based zation’s intellectual capital. According to owners’ roles in the organization and where
on its relevance and analysts, these files also represent the the files are physically stored. Since file
value to the business, fastestgrowing datatype in organizations, storage today is all about device or block
while saving money consuming more of their storage space at management, storage of users’ unstructured
in the administration faster rates and for longer periods of time. files (i.e., text, presentation, spreadsheet,
and procurement of The proliferation of collaborative data creates audio and other nondatabase files) typically
storage resources. storage management challenges that not remains unmanaged and grows further out
only continually increase administrative of control.
__________ and infrastructure costs, but also prevent
† File systems that are NSS, organizations from fully profiting from their To address these challenges and turn file
NTFS or Posix-based. digital assets. system chaos into organized efficiency,
Novell® File Management Suite delivers intelli
To deal with the growth of collaborative data, gent file storage management at the file level
most organizations simply purchase more for maximum business benefit. Novell File
disk space periodically, giving little thought Management Suite enables organizations to
to resource utilization or rationalization. better track and understand storage patterns,
Even though disk storage can be relatively allocate and manage storage based on its
inexpensive, managing it isn’t. Storage man relevance and value to the business, while
agement can be an expensive drain on IT saving money in the administration and
resources since it often relies on manual, procurement of storage resources.
redundant processes that divert time and
money from more strategic projects. Increasing Enhance Existing Storage
storage also increases data center power, Management
cooling and space requirements and costs.
Novell File Management Suite allows
Importantly, this approach makes storage organizations to augment their existing
management complex, and creates an file systems to maximize the value of their
environment of file system chaos. By treating data and to minimize the costs associated
all files the same, organizations don’t under with managing it. Novell File Management
stand the relevance or value of their data Suite complements existing file systems—
and therefore cannot intelligently manage it. Windows*, Linux* or NetWare®—and does
not require organizations to replace their
The majority of the tools available for file current solutions. Novell File Management
storage are “dumb.” They treat all files the Suite is interoperable with any storage hard
same, regardless of business relevance. ware or operating system†, and is easily
They lack the ability to automate userstorage implemented and administered even across
management tasks, set policies based on heterogeneous environments.
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3. Novell File Management Suite www.novell.com
For example, SAN and other storage hard Controlling data by its relevance gives orga With Novell File
ware vendors offer solutions to help better nizations the ability to better determine what Management Suite,
manage their own block devices. While these data can be eliminated. Most data retention security officers and
solutions can provide some increased effici regulations have logical links to identity. auditors have the ability
encies, they tend to treat all data the same While organizations might be required to to easily locate, monitor
as they allocate it to huge blocks of storage. retain certain data stored or owned by their and retrieve files based
Organizations can significantly add to these executives or controllers, they likely don’t on employee identities.
efficiencies by leveraging the advanced have the same requirements for all office
capabilities in Novell File Management Suite workers. Knowing what to delete is just as
to intelligently manage data based on its important as knowing what to keep.
value to the business.
By bringing intelligence to file storage, Novell
Additionally, the data management solutions File Management Suite lets organizations
that storage vendors offer are limited to their better respond to information requirements
own proprietary hardware, while Novell File of all types, from individual activity to organi
Management Suite can be used across zational patterns. With Novell File Manage
any storage hardware, giving organizations ment Suite, you can “know thyself” and make
a consolidated view and management decisions for the benefit of your business.
framework for all their file storage across
the enterprise. Automate Data Storage
Administration
Govern Your Information Typical file storage administration tasks are
As collaboration intensifies, more files are highly manual, redundant, lowvalue and can
created. As economies grow, the base of be prone to errors, as mundane repetitive
knowledge workers expands, and more files tasks tend to be. User storage administration
are created. But in many industries, the primary tasks include provisioning and deprovisioning
driver of file system growth is pressure to of users’ storage, managing quotas, making
comply with industry and government regu changes to storage resources to match user
lations as well as corporate policies. Current changes, setting up and adding members
file system offerings do little to properly to groups, cleaning up “orphaned” folders,
govern an organization’s information. archiving and deleting. This doesn’t even
take into account backup procedures and
Novell File Management Suite assists with hardware maintenance. Industry benchmark
information governance by tying every file studies show that each manual task averages
to a user throughout the file’s lifecycle. With 30 minutes of an administrator’s time. In a
Novell File Management Suite, security offi 4,000person organization, this could equal
cers and auditors have the ability to easily 2,000 manhours of effort—roughly equivalent
locate, monitor and retrieve files based on to a fulltime administrator. Surely there are
employee identities. Additionally, by automat better ways to allocate resources!
ing storage administration tasks, Novell File
Management Suite helps ensure corporate and Novell File Management Suite manages a
regulatory compliance by enforcing policies comprehensive set of storage management
consistently across the enterprise. It gives tasks automatically, once the customized
organizations the ability to plan and execute policies are assigned. Users are provisioned
polices from a central location, as well as pro storage based on their role in the organization,
vide them the needed visibility to finetune and where they work and, most importantly, what
determine the effectiveness of those policies. they are authorized to access. When users
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4. Industry benchmark change roles, move or leave the organization, File Management Suite can automatically update
studies show that those storage resources. Novell File Management Suite goes on to handle all file storage
80 percent of all files events including moving, grooming, deprovisioning, archiving and deleting.
on a network have not
been accessed in the last By eliminating tedious tasks that consume resources that can be used better elsewhere,
six months, and most the business benefit is a quick return on investment in administration costs alone.
never will be again.
The smartest way to
utilize your storage
resources is to keep
your expensive systems
for only the files that
are most important.
Figure 1. Lifecycle Storage Management Based on Identity and Policy. Automate administration across the full
storage lifecycle.
Control Data by its Relevance data belonging to functions less connected
to the profitcenter may be stored on less
Not every file is equally valuable. Why do expensive storage. Moreover, Novell File
storage solutions treat them as if they are? Management Suite can identify files that
While other solutions focus on managing haven’t been touched in six months, or non
blocks of data by their size and prompt business files such as MP3 and AVI files,
organizations to add more disk space when and direct them all to lessexpensive storage.
capacity is full, Novell File Management Suite
focuses on managing files based on their Industry benchmark studies show that
relevance and value to the organization. 80 percent of all files on a network have not
been accessed in the last six months, and
For example, files that belong to an organi most never will be again. The smartest way
zation’s most creative and productive to utilize your storage resources is to keep
employees can be located on its fastest, your expensive systems for only the files
most expensive storage systems. However, that are most important.
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5. Novell File Management Suite www.novell.com
Additionally, one of the most chaotic aspects The intelligence gleaned by leveraging Novell Novell File Management
of file storage is backup. With Novell File File Management Suite can bring informed Suite provides organiza
Management Suite, you can get smart about insights into strategic IT decisions, such as tions with a clear picture
back up by offloading stale or lessrelevant how cloud storage can be best leveraged of their unstructured
data to secondary devices that don’t require based on current usage patterns. The new data, enabling them to
daily backups. You can focus daily backups insights gained by answering these questions better plan and deploy
on the 20 percent of organizational data that drive greater efficiencies, facilitate compliance an efficient storage
is most important. and lead to greater savings. infrastructure, and
execute on compliance
Considering that highend storage can cost For example, to accommodate growth, and governance
ten times what lowend disk storage costs, a typical large organization might add 10 to requirements.
there is an immediate return on investment 20 percent of its storage capacity each year
by using Novell File Management Suite to through disk purchases. By merely under
better utilize existing storage resources, standing its data picture better and then
streamline bloated processes and avoid intelligently allocating existing hardware
incremental hardware purchases. resources, an organization might be able
to eliminate or reduce this annual cost for
Understand Your Data Better immediate return on investment.
One of the biggest challenges in controlling
file storage chaos is that organizations typi Aging Report
cally lack a logical means for understanding
the value of the millions of individual files
across their network. Too many unanswered
file storage questions exist. So, where do you
even begin? Novell File Management Suite
provides organizations with a clear picture
of their unstructured data, enabling them to
better plan and deploy an efficient storage
infrastructure, and execute on compliance
and governance requirements.
Novell File Management Suite answers the
vital questions that allow organizations to
analyze file storage patterns and design
polices to control the chaos. How much
unstructured data exists on network storage
volumes? Whose files are relevant and need
to be archived? What files can be moved or
deleted? How many orphaned folders exist?
How much storage is being used to store
media files like MP3s or AVIs? What depart
ments are using most of the organization’s
storage capacity? Do redundant files exist and
who do they belong to? When were certain Figure 2. Discover patterns in storage usage that can
be exploited for greater efficiencies.
files last used and who owns them? Is there
any storage abuse? If so, by whom?
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6. Novell File Management Unlock Hidden Value Novell File Management Suite offers the most
Suite offers the most advanced, businessoriented file storage
advanced, business Novell File Management Suite allows solution available today. The solution inte
oriented file storage organizations to unlock the hidden value grates three Novell products that work
solution available today. of their data that is buried deep within their together to discover, analyze, provision,
file systems. In addition to providing more relocate and optimize file storage based
intelligent management of data, the solution on customized business policies.
enables organizational knowledge to be
better identified, accessed, leveraged and Novell Storage Manager automates
stored. This in turn makes collaboration redundant storage management tasks with
efforts richer and more efficient.
customizable policies based on business
requirements. Identity-driven data manage-
Collaborative data—such as presentations,
ment provisions, moves, adjusts, vaults and
text documents, spreadsheets and videos—
deletes users’ storage resources, increasing
is the primary output of employee creativity.
productivity and ensuring compliance.
Typically, this collaborative data exists in
Novell Dynamic File Services optimizes
monolithic file systems, with little logical
the use of storage resources by transpar-
organization. Organizations that can intelli
ently directing less valuable files to less
gently manage these assets can enjoy a
expensive storage devices in a way that
competitive advantage through the ability
lowers hardware, power and cooling costs,
to locate and access relevant information
streamlines back-up processes and does
quickly. Novell File Management Suite deliv
not impact the end user.
ers this collaboration data management
Novell File Reporter inventories file
capability, enabling organizations to unlock
systems to provide visibility into an organi-
the hidden value in their intellectual capital to
zation’s storage patterns and expose the
drive greater business growth and success.
“junk in the drawer,” delivering information
that can be used to set policies for auto-
Novell File Management Suite mating storage management with Novell
By merging Novell file storage expertise with File Management Suite, or for use with
marketleading Novell identity technologies, complementary solutions.
Figure 3. Novell File Management Suite Interactions
p. 6
7. Novell File Management Suite www.novell.com
Novell File Management Suite addresses based on business requirements and for With Novell File
the pain of growing data storage costs and the most business benefit. With Novell File Management Suite,
chaos. With the integration of three Novell Management Suite, organizations can finally organizations can finally
file solutions—Novell Storage Manager, get a handle on the unchecked proliferation get a handle on the
Novell Dynamic File Services and Novell File of data, while enhancing collaboration and unchecked proliferation
Reporter—Novell File Management Suite regulatory compliance, and driving down of data, while enhancing
intelligently manages unstructured data infrastructure costs. collaboration and
regulatory compliance,
and driving down
infrastructure costs.
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