3. The solution?
National Museum of Smithsonian Institution
Natural History + Archives
Mission: to create a Field Book Registry, one
online location for field book content
everywhere.
4. What is a field book anyway?
*Primary source material documenting scientific field work for biodiversity
research.
5. Why do we care about field notes?
• Original data
• Locality and travel routes
• Specimen details
• Environmental or cultural context
• Historical information and personal narrative
6. Why should you care?
Rich history of “amateur” naturalists
– John James Audubon
– Robert Kennicott
– WWII Soldier Collecting
– Citizen scientists and enthusiasts
Top: Plate CCCCXXXI, the Greater Flamingo, painted by John James Audubon for his folio The Birds of America
(1827-1838).
Bottom: Bailey, Charles. “On the structure, the occurrence in Lancashire, and the source of origin of Naias
graminea, Del., var. Delilei, Magnus” London? 1884.
7. How are relevant field books found?
SIA reference questions by scientific expedition 2001 to 2011
– 26% Material type / form
– 26% Place (25% place and date)
– 26% Collector
– 22% Discipline / specimens
8. How are field books described?
MARC
15.4%
No answer
33.3% Dublin Core
10.3%
EAD
12.8%
Specify Local
2.6% Schema
ICMS 17.9%
7.7%
9. Description methods for Field Book Project
Collection
Natural Collections Description (NCD)
http://www.tdwg.org/activities/ncd/
Item
Metadata Objects Description Schema (MODS)
http://www.loc.gov/standards/mods/
10. Why MODS?
• XML
– Plain language
– Platform independent
• Simple, yet adaptable
15. Item level description
(not all elements shown)
• Title • Form and Genre
• Date • Geographic subjects
• Accession number • Names of entities
26% Collection / form
• Material type • Topical subjects
26% Place (25% place and date)
• Location • Abstract
26% Collector
• Physical Description
22% Discipline / specimens
• Resource Type
16. 26% Material type / form Genre (AAT)
Isness: Formats, material types, styles
Field notes
Sketches
Maps
Itineraries
17. 26% Place (25% place and date)
Geographic subjects (TGN, GNIS)
Places specimens were collected
United States
New York
Pennsylvania
District of Columbia
Kentucky
18. Dates (ISO 8601 / W3CDTF)
Date range (yyyy or yyyy-yyyy)
Start date (YYYY or YYYYMMDD)
End date (YYYY or YYYYMMDD)
Qualifier (approximate, inferred, questionable)
19. 26% Collector Names as creators (VIAF)
Persons, organizations, expeditions
Creators, contributors
Names as subjects (VIAF)
Rafinesque, C. S. (Constantine Samuel), 1783-1840 = EACP20
21. Encoded Archival Context (EAC)
• Creating archival authority
records for
persons, organizations, an
d expeditions.
• Social Networks and
Archival Context (SNAC)
22. Future goals
• Full online digital access
• Crowdsourcing
• Education and Outreach
• Global participation
23. Acknowledgements
Rusty Russell, Co-PI Anne Van Camp, Co-PI
Collections & Informatics, Botany Director, SI Archives
Carolyn Sheffield, Project Manager
Sonoe Nakasone, Cataloging Coordinator
Lesley Parilla, Cataloger and Graphics Designer
Emily Hunter, Cataloger and Social Media Coordinator
Kira Cherrix, Image and Video Digitization Specialist, SIA
Ricc Ferrante, Director of Digital Services, SIA
Tammy Peters, Supervisory Archivist, SIA
Nora Lockshin, Paper Conservator, SIA
Sarah Stauderman, Collections Care Manager, SIA
Kirsten Tyree, Conservation Technician, SIA
24. Please Visit Our Website at
http://mnh.si.edu/rc/fieldbooks/
Blog:
http://nmnh.typepad.com/fieldbooks/
Flickr:
http://tinyurl.com/fbpflickr
Follow us on Twitter!
@FieldBookProj
Questions?
Sonoe Nakasone
nakasones@si.edu
Hinweis der Redaktion
This is meant to be viewed as a presentation, so some of the slides have text and images layered. The layering makes sense in slideshow mode because they are animated to appear and disappear.
How do you find related field books at multiple institutions? How do you find whether those books have the information you want?
Conceptual models: OCLC and Biodiversity Heritage Library
National survey. 39 responses. 33.3% did not answer the question what schema do you use to catalog field notes. During follow up interviews, we found most were confused about how to handle these materials.
The following slides are examples from field notes to give you a sense of how we record information.
Some of the basic elements used in our MODS records. Although all of these elements are important to access, I’d like to focus on some main access points, most of which use controlled vocabulary for consistency. As you can see, there is a strong correlation between these access points and the types of reference questions that frequently occur in the institution archives.
Bottom row of funder logos.
More product less process question: Use fosberg as example 100+ do you really want to go through all to find ___?Optional data elements—levels of descriptions options for time and resources