Topic 11 notes and question on ppe

1. AUD390
AUDIT OF PROPERTY PLANT & EQUIPMENT
MAIN OBJECTIVES OF CONTROL OVER PROPERTY, PLANT AND EQUIPMENT
 To ensure all acquisitions are properly authorized.
 To safeguard all the assets.
 To ensure all assets are properly recorded.
 To ensure assets are written off over their useful life.
 Appropriate depreciation i.e. adequate provisions and accurate calculation for
provisions of depreciation.
 To ensure profits and losses on disposal of fixed assets are properly accounted
for.
INTERNAL CONTROL FOR PROPERTY, PLANT AND EQUIPMENT
 Delegation powers of authorization for acquisitions.
 Authorization limit and procedures including board approval for major item.
 Physical security of assets and all assets are identified and recorded.
 Assets registers recording date of acquisition, cost, depreciation rate and location
 Frequent review of record with existing assets (actual) by senior independent
officers.
 Authorization of disposals and write-off.
 Division of duties between purchase, recording and disposal of assets.
 Regular maintenance of assets.
 Formal and consistent policy for the treatment of capital and revenue expenditure.
 Procedures for the disposal of fixed assets.
INHERENT RISK FACTORS FOR PROPERTY, PLANT AND EQUIPMENT
 Complex accounting issues such as lease accounting, self-constructed assets
and capitalized interest.
 Difficult to audit transaction such as transactions involving donated assets, non
monetary exchanges.
 Misstatement detected in prior audits. If the auditor has detected misstatement in
prior audits, the likelihood of misstatements in the current year is higher.

2. DISCLOSURE REQUIREMENT FOR PPE
A company should properly disclose its PPE which consists of:-
Accounting policy, cost, depreciation for the year, accumulated depreciation, net book
value, and comparative figures.
ANALYTICAL PROCEDURES FOR PPE
 Review capital budgets and comparison of the amounts spent with amounts
budgeted.
 Compare prior year balances in PPE and depreciation charges with current year
balances after consideration of any changes in condition or assets composition.
 Compute the ratio of depreciation charges to the PPE account and compare with
prior year ratio.
AUDIT VERIFICATION PROCEDURES OF PROPERTY, PLANT AND EQUIPMENT
1. Freehold Land And Building
Internal Control Ascertain record and evaluate internal control system and review
compliance test before auditor could rely on such controls to form
part of audit evidence and before he continued with follow-up
verification.
Audit Objective Verification Audit Procedures
C - Cost Ensure that there is no evidence that the
buildings are subject to a mortgage or
charge. Check invoice, contract and
cost records for any new items of
acquisition.
Vouching
Inquiry and scanning
Physical examination
A - Authorization Check directors’ minutes’ book for
approval. For smaller items, probably
rely on authorization limits in internal
control system.
Vouching
Documentation
Inquiry and scanning
V - Valuation a) Agree the balance sheet amount to
the underlying records and book of
accounts.
b) Check that balance brought forward
for cost and accumulated
Re-computation
Analytical review
Confirmation

3. Internal Control Ascertain record and evaluate internal control system and review
compliance test before auditor could rely on such controls to form
part of audit evidence and before he continued with follow-up
verification.
Audit Objective Verification Audit Procedures
depreciation agree with the previous
year file.
Ensure that in year of audit:
i) Cost less accumulated
depreciation
ii) Depreciation rate adequate and
appropriate
iii) Consistent application of
accounting policy and correctly
disclosed.
iv) Proper procedures for the
disposal of fixed assets.
E - Existence Physical inspection of vehicle, road tax
and vehicle registration documents
against the motor vehicles register
Vouching
Physical examination
Analytical review
B - Benefit If leased out or rent, check hire or rent
receipts.
Inquiry and scanning
Documentation
Re-computation
O - Ownership 1) Check document of title of
ownerships
2) If no document of title, vehicle
registration document is secondary
evidence which should be backed up
by physical inspection
Inquiry and scanning
Documentation
Re-computation
D - Disclosure 1) Valued at cost less accumulated
depreciation.
2) Check the proper disclosure and
presentation as required by
General procedures
Inquiry and scanning

4. Internal Control Ascertain record and evaluate internal control system and review
compliance test before auditor could rely on such controls to form
part of audit evidence and before he continued with follow-up
verification.
Audit Objective Verification Audit Procedures
accounting and statutory
requirements.
2. Plant And Equipment
Internal Control Ascertain record and evaluate internal control system and review
compliance test.
Audit Objective Verification Audit Procedures
C - Cost Examine invoice, contract or cost
records for items purchased and
constructed internally.
Vouching
Inquiry and scanning
Physical examination
A - Authorization Check directors’ minutes’ book and
contract agreement for approval. For
smaller items, probably rely on
authorization limits in internal control
system.
Vouching
Documentation
Inquiry and scanning
V - Valuation a) Agree the balance sheet amount to
the underlying records and book of
accounts.
b) Check that balance brought forward
for cost and accumulated
depreciation agree with the previous
year file.
Ensure that in year of audit:
i) Cost less accumulated
depreciation
ii) Depreciation rate adequate and
appropriate
iii) Consistent application of
accounting policy and correctly
Re-computation
Analytical review
Confirmation

5. Internal Control Ascertain record and evaluate internal control system and review
compliance test.
Audit Objective Verification Audit Procedures
disclosed.
iv) Proper procedures for the
disposal of fixed assets.
E - Existence Physical inspection of vehicle by
comparisons with plant registers.
Vouching
Physical examination
Analytical review
B - Benefit If leased out or rent, check hire or rent
receipts.
Inquiry and scanning
Documentation
Re-computation
O - Ownership 1) No document of title of ownerships
2) Can confirm by overall checks on
existence and custody on accounts
to ensure nothing is sold and by
letter of representation from
management.
Inquiry and scanning
Documentation
Re-computation
D - Disclosure 1) Appropriate description of assets.
2) Valued at cost less accumulated
depreciation.
3) Check the proper disclosure and
presentation as required by
accounting and statutory
requirements.
General procedures
Inquiry and scanning
Question Related To Audit Of PPE
OCT 2007 Q3(C)
Explain two (2) audit objectives and related verification procedures to verify land and
buildings.
APR 2009 Q3 (B)

6. During your audit on a company’s non-current asset, the auditor realized that there are
additional motor vehicles and office equipment amounting to RM150, 000. The
transactions have been properly accounted for in the company’s non current asset
register. What would be the specific audit procedures to satisfy the assertion of
existence and ownership of these non-current assets?
OCT 2004 Q4 (a), (b), (d)
Describe any three (3) analytical procedures that are commonly used in auditing
property, plant and equipment?
Discuss three (3) factors that an auditor should consider in assessing the inherent risk
for property, plant and equipment?
Explain the disclosure requirements for property, plant and equipment in the financial
statements.
APR 2006 Q4 (A)
You have been asked to audit the property, plant and equipment (PPE) of Darulaman
Engineering Berhad for the year ended 31 December 2004. The draft accounts show
the following movements on PPE during the year.
Freehold land
and building
Plant and
machinery
Motor vehicles Total
RM RM RM RM
Cost or valuation
At 1 January 2004
Additions
Disposals
353,000
292,000
-
406,000
86,000
(29,000)
173,000
65,000
(47,000)
932,000
443,000
(76,000)
At 31 December 2004 645,000 463,000 191,000 1,299,000
Depreciation
At 1 January 2004
Charge for the year
On disposals
132,000
12,900
-
187,000
43,000
(25,000)
74,000
42,000
(32,000)
393,000
97,900
(57,000)
At 31 December 2004 144,900 205,000 84,000 433,900
Net Book Value
31 December 2004 500,100 258,000 107,000 865,100

7. The company maintains a register for all PPE, and annual depreciation is charged at the
following rates:
Building 2% on cost
Plant and Machinery 10% on cost
Motor Vehicles 25% on cost
It is the company policy to charge full year’s depreciation in the year of purchase and
none in the year of disposal.
Required:
a) Describe four substantive audit procedures that should be performed to verify the
movements of PPE during the year ended 31 December 2004
b) Identify documentary evidence that should be obtained to verify the ownership of
freehold land and buildings, plant and machinery and motor vehicles respectively?
c) If the company does not maintain a proper PPE register, how would it affect your
audit work?