Segregation of Duties and Sensitive Access as a Service webinar
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SoDAC The Smart Segregation of Duties and Access Controls (SoDAC) overcomes PeopleSoft's security limitation by giving you the ability and freedom to secure your data at any level, in any application or module. If the field exists on the page, we can secure the data in it. What are my risks? Users can gain access to programs with sufficient security authorizations that could enable them to commit fraud. User can exploit their given access by performing actions prohibited by your company policy or industry regulation. Users can gain the ability to perform both buyer setup and enter vendor invoices, bank reconciliation and vendor payment approval, or product ordering and accounting inventory, among others.
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Segregation of Duties and Sensitive Access as a Service webinar
- 2. Today’s Presenter Lewis Hopkins Senior Applications Consultant Lewis has been working in governance, risk, and compliance for the last 12 years, providing solutions and guidance to over 200 Organizations. He is a Board Member of the Governance, Risk and Compliance User Group and regularly speaks at industry events.
- 5. SmartERP Solutions | Global Expertise with Local Presence UAE Dubai Bangalore Hyderabad INDIA • Toronto • Boston • Chicago • Texas • Atlanta HQ Pleasanton, CA Chennai Founded in 2005 by former Oracle Executives, Architects, and Consultants Implementation Partner Oracle Cloude, NetSuite, PeopleSoft, EBS and JDE Solutions and Services A unique blend of Solutions and services 300+ Clients Worldwide clients for life across various industries 350+ Employees Certified experts around the world – 24x7x365
- 6. Samples of our Cross-Industry Client Successes Manufacturing, Hi-Tech, Fin-Tech and Healthcare Industrial, Hi-Tech and Semi-Con Lifesciences, Pharma, Bio-Tech and Healthcare Wholesale Distribution and Retail Building, Solar, Furniture, Electronics, Wine, Food and Beverage Professional Services & General Bus. Staffing, Legal, Education, Engineering and Construction
- 7. The Bad News
- 8. Current Figures 5% of revenue is lost every year to Fraud (Accounting Today) 33% of Bankruptcies down to Employee fraud Average of 6 frauds per Organization per year Internal fraud is as prevalent as External (PWC Global Fraud Survey)
- 9. PeopleSoft Challenges for Risk & Control
- 10. Cohesion Communication – Typically Business Users don’t understand the Application. Technical Users don’t understand the Risks. Business Users Technical Users Responsibility and Ownership “Foxes watching the Hen House”
- 11. Access Definitions Security too complex – not ‘Business friendly’ Ensure new/copied Security is easy to read Re-Use where possible, for example: Sign on process Delivered Roles have Security issues and please secure ALLPAGES!!
- 12. Who owns the Access/SoD Reviews in your organization? 1. Security 2. Audit 3. Functional Users/Managers 4. A combination of the above 5. None of the above
- 13. ‘Super User’ Access • Don’t rely on PSADMIN or VP1 generic logins without controls Options for management: • Break Glass • Individual User Logins
- 14. Individual User Logins Employee’s request access to Production, Sys Admin unlocks their account and grants the Roles required for diagnosis. At the end of the process, the User’s account is locked again.
- 15. One more thing… Always worth Auditing User Profiles, Roles/Permission Lists in PeopleSoft. Low transaction, high impact
- 16. Data Security • Row Security limited in PeopleSoft • What to do about PCI or PII? • Field Security, Tokenization, restrict Fields in the Pages, Database Level Security?
- 17. Opportunities for Securing Data For Query: Create Roles/Permission Lists for accessing this Data Secure them against the Fields you use & the Queries for accessing this information • Pros: Accountability – track the Roles that have access • Cons: Can leave out other data required from a table For Access: Use Database level Security to Secure or Obfuscate the Data • Pros: Total Security at the Data level • Cons: May need each User to have a DB level User If one DB User, what about Self Service Users?
- 18. Production Do’s and Don’ts • Data Mover and Configuration/Development processes– secure them! • Submission of Jobs • Copy of Production for testing and simulation • Who wants to refresh every day? • Don’t rely on Auditing • The Horse may have bolted already!
- 19. Production Do’s and Don’ts • Separate Configuration from Transactions • Segregation of Duties and Access Analysis • OMB • NIST • SOX Compliance is forcing Organizations to change their Approach to ERP Security and Controls
- 20. Role Assignments Too many Roles = too many Risks/too difficult to answer who has access to what We’ve seen: 160+ Roles per User 12-24 months before Security is regarded as a mess Are Role Assignments going through a change request?
- 21. How do you currently manage security analysis and SoD? 1. Third-party solution 2. Manual-based process 3. No solution in place 4. Don’t know
- 22. Smart ERP Security as a Service
- 23. Access and SoD Subscription • Analysis of Security for efficiency • Power User & Third Party access • Segregation of Duties • PII and Sensitive Data Access • Reports, Recommendations and Project Management
- 24. Access Levels Evaluated Users/OPRIDs Roles Permission Lists Components Pages Buyers User Preferences Workflow Approval
- 25. Rules CPA staff maintain ruleset and provide advisory Rule Maintenance and Controls Assessment through subscription
- 26. Access and SoD Reporting as a Service Extract Data from PeopleSoft Import into Smart ERP Run Analysis No PII or Sensitive Data is taken
- 27. Access and SoD Reporting • Users and their SoD Violations • Power User Access • Sensitive Access • PII Access Reports and Remediation
- 28. Benefits • Report on who has access to what in plain ‘English’ • Identify and Remediate Users with too much access • Enforce strong Data Security Policies • Comply with legislation and reduce costs Reporting and Data Security as it should be..
- 29. Exceptions Sometimes Users need to break the rules… VP’s, Power Users, Limited Staff, etc All Exceptions are stored for future reference, and Reports available
- 30. Upcoming Webinar REGISTER: bit.ly/smartcanonwebinar Wednesday, March 31, 11 AM PST | 2 PM EST
- 31. A. Just Smart Form I-9 (Free) B. Both Smart Form I-9 and E-Verify (Free) C. Smart Applications with Smart Onboarding ($) D. Full Suite with HR Integration ($) E. Full Suite with HR Integration plus other apps ($) F. Not Sure? Use the question feature in your Zoom application