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Automating PeopleSoft Employee Onboarding with Ease

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Automating PeopleSoft Employee Onboarding with Ease

  1. 1. Automating PeopleSoft Employee Onboarding with Ease <br />Doris Wong, CEO<br />Ramesh Panchagnula, President<br />May 19th, 2010<br />Our webinar will begin shortly. Please note all phone lines and computer microphones will be placed on mute throughout the presentation. Please use the GoToWebinar QUESTION feature to ask questions.<br />
  2. 2. Welcome & Introductions<br />Doris Wong<br />CEO, Smart ERP Solutions, Inc.<br />Former Oracle Group VP and GM for PeopleSoft Enterprise<br />15 Years Experience with PeopleSoft<br />Ramesh Panchagnula<br />President and Co-Founder, Smart ERP Solutions, Inc.<br />Former Oracle/PeopleSoft Principal Architect<br />14 Years Experience with PeopleSoft<br />
  3. 3. Agenda<br />About Smart ERP Solutions, Inc.<br />Who We Are<br />Our Philosophy and Business Value<br />Why Employee Onboarding?<br />Introducing Smart Employee Onboarding<br />Automated, Configurable, Full of Options<br />Employee and HR Administrator Roles<br />Smart Employee Onboarding Demo<br />Other Business Process Management Use Cases <br />Summary and Q & A<br />
  4. 4. About Smart ERP Solutions, Inc. <br />
  5. 5. Smart ERP Solutions, Inc.<br /><ul><li>Comprised of the best former developers, architects and executives from PeopleSoft/Oracle
  6. 6. Providing cost-effective, robust and repeatable “Smart Solutions” for PeopleSoft applications
  7. 7. Unique best practices and expertise in PeopleSoft strategic planning, Smart implementation and upgrade services </li></ul>Key Differentiator−Our SmartAdvantage<br />Rather than assigning teams of consultants to projects we apply our pre-built, proven solutions to efficiently address those efforts common to any PeopleSoft project thus saving time, reducing costs, minimizing risks and lowering total cost of ownership by avoiding costly difficult-to-maintain customizations.<br />
  8. 8. SmartERP: Our PhilosophySolutions<br />Enhance and Extend Standard PeopleSoft Functionality to Meet Business Needs<br />3Cs : Common, Critical, Complementary<br />Repeatable, Pre-Packaged, Highly-Configurable and Innovative Solutions<br />Release Independence<br />Customer-Driven Requirements<br />Architected and Designed as Add-On Solutions<br />Lower Total Cost of Ownership<br />Minimal to No Customizations<br />Minimal Upgrade Impact<br />Affordable and Cost-Effective<br />
  9. 9. SmartERP: Our Solutions<br />PeopleSoft Employee Onboarding<br />
  10. 10. SmartERP: Our Business Value<br />SmartERP Solutions Offer Lower Costs Compared to Traditional Solutions<br />Designed and Developed with Customer Requirements and Feedback<br />Configurable and Streamlined to Meet Your Specific Business Requirements<br />Quick and Short Implementation Times<br />Solves Business Needs on Your Current PeopleSoft Release<br />Applicable to All Applications: Financials, HCM, Campus Solutions, SCM, CRM, EPM<br />Proven and High-Quality Solutions and Services<br />
  11. 11. IntroducingSmart Employee Onboardingfor PeopleSoft<br />
  12. 12. OnboardingBusiness ProcessThe Employee <br />
  13. 13. Recruit-to-Hire Business Process<br />Recruiting Application<br />New Hires<br />0080<br />0081<br />0082<br />0083<br />Employee Onboarding Process<br />
  14. 14. Key Objectives for Employee Onboarding<br />To make new employees feel welcome and comfortable in their new surroundings. <br />To minimize the time before new employees are productive members of their new workgroup.<br />To automate, standardize and streamline the employee onboarding process<br />Bottomline: Get new employees productive and integrated into the culture as quickly as possible<br />Happy & Productive Employees!!<br />
  15. 15. Employee Onboarding Benefits<br /><ul><li>Reduce New Hire Processing Costs
  16. 16. Ensuring Compliance Requirements
  17. 17. Improve New Hire’s Time-to-Productivity
  18. 18. Rapid Immersion into Team Environment and Corporate Culture
  19. 19. Increase New Hire Retention
  20. 20. Easily Verify and Have Visibility of New Hire’s Onboarding Activities </li></li></ul><li>Employee Onboarding Activities<br />
  21. 21. Employee Onboarding Activities<br />
  22. 22. What Are Your Organization’s Onboarding Activities?<br />Are you taking advantage of your “Preboarding” period? Time between offer acceptance and the first day of work <br />What are your employee onboarding activities today?<br />Welcome Packet<br />HR, Payroll, Compliance <br />Benefits (Health, Dental, Life Insurance, 401K)<br />Performance (Goals, Expectations)<br />Training & Learning <br />Facilities & Logistics (Badge, Office, Computer, Parking Permit, Carpooling)<br />
  23. 23. Employee Onboarding Activities<br />Activities are different for every organization <br />Defined and configured by YOU to represent your business requirements and process<br />Activities have different criteria and requirements<br />Defined and configured by YOU to represent your business<br />May have multiple tasks within an activity<br />Criteria and Requirements<br />Required or Optional<br />Dependent or Independent<br />Informational<br />Requires Workflow Approval<br />Requires Notification<br />Requires Acknowledgement, Requires Certification<br />Can be integrated to external systems (i.e.Other PSFT, 3rd Party)<br />
  24. 24. Employee Onboarding Activities<br />Activities and Tasks Can be Anything<br />Filling in Paper Forms<br />Entering Data Using PeopleSoft Employee Self-Service Transactions<br />Any PeopleSoft Standard Page<br />Electronic Form using Smart Docs<br />Any Media for Delivering Information or Forms<br />Word, Excel, Powerpoint<br />PDF, Visio, Video<br />Other<br />
  25. 25. Demo <br />
  26. 26. Employee Onboarding Demo ScenarioGetting Started<br />HR Admin initiating onboarding process for new hires<br />Email notification sent to new hire’s documented email <br />New hire can begin onboarding process even before employee’s first day of work <br />
  27. 27. Employee Onboarding Demo Scenario<br />
  28. 28. Employee Onboarding Demo Scenario<br />
  29. 29. Employee Onboarding Demo Scenario<br />
  30. 30. Other Use Cases for Smart Solutions <br />
  31. 31. Other Use Cases for Smart Solutions<br />Employee Onboarding and Offboarding<br />Automate and Configure for Any Roles:<br /><ul><li>Consultants, Temps
  32. 32. Students
  33. 33. Customers and Vendors</li></ul>Automate and Configure Any Business Process<br /><ul><li>Recruit-to-Hire
  34. 34. Procure-to-Pay
  35. 35. Hire-to-Retire</li></ul>Configure and Automate Any Business Processes within YOUR Organization<br />
  36. 36. Summary <br />
  37. 37. Value StatementConfigurable and Seamlessly Integrated<br />Common Development Frameworks and Solutions<br />Smart Docs <br />Smart Workflow<br />Smart Business Process Management<br />Easily Configure and Tailor Any Activities Required for YOUR Business Requirements and Process <br />Implement Common and Consistent Capabilities Anywhere<br />Save As, Copy, Workflow, Attachments, Collaboration, Printing, Extend Data, User-Help, etc.<br />Lower Total Cost of Ownership<br />Seamless Integration<br />Utilize Best Practices<br />Maintenance and Upgrades<br />Complete Projects Better, Faster and Cheaper !<br />Leverage Frameworks for all PeopleSoft Business Process Projects <br />
  38. 38. Upcoming Events<br />OHUG 2010 Global Conference<br />Las Vegas, NV, June 13-17<br />HIUG Interact 10<br />Orlando, FL, June 27-30<br />SmartERP Webinar Series<br />Personal Demo with Your Organization<br />Any Time you Want!<br />
  39. 39. Q & A<br />To ask a question please use the GoToMeeting QUESTION feature (please note all phone lines and computer microphones have been placed on mute). <br />If we can’t get to your question live we will respond to you directly via email after the webinar.<br />For more information visit:smarterp.com<br />View Solution Previews: smarterp.com/previewsCopyright © 2010 Smart ERP Solutions, Inc.<br />
  40. 40. Thank You<br />For more information visit:smarterp.com<br />View Solution Previews: smarterp.com/previewsCopyright © 2010 Smart ERP Solutions, Inc.<br />