Germany - AuRegis The challenge of establishing a unified electronic system in a federal state
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A presentation on AuRegis, and the challenge of establishing a unified electronic system in a federal state. Presentation is about the current efforts to develop a unified electronic business register system in Germany.
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Germany - AuRegis The challenge of establishing a unified electronic system in a federal state
- 1. Die Justiz des Landes Nordrhein-Westfalen www.justiz.nrw AuRegis The challenge of establishing a unified electronic system in a federal state Skopje, 09.04.2019 Nicolas Moos, Verfahrenspflegestelle RegisSTAR, 09.04.2019 1
- 2. Die Justiz des Landes Nordrhein-Westfalen www.justiz.nrw The Current Situation 2 16 States 114 Courts 2 Business Register Systems RegisSTAR Aureg Nicolas Moos, Verfahrenspflegestelle RegisSTAR, 09.04.2019
- 3. Die Justiz des Landes Nordrhein-Westfalen www.justiz.nrw Requirements 2 IT-Infrastructures Reference Environment 1: Oracle Stack Reference Environment 2: Microsoft Stack 3 different systems for filing e2A eIP eAS 3Nicolas Moos, Verfahrenspflegestelle RegisSTAR, 09.04.2019
- 4. Die Justiz des Landes Nordrhein-Westfalen www.justiz.nrw Requirements Service-Oriented Architecture (SoA) 4Nicolas Moos, Verfahrenspflegestelle RegisSTAR, 09.04.2019
- 5. Die Justiz des Landes Nordrhein-Westfalen www.justiz.nrw Requirements Building Software Components in coorperation with the German Land Register Serving different File Management Systems Serving different Infrastructure Components Accessibility (BITV 2.0) 5Nicolas Moos, Verfahrenspflegestelle RegisSTAR, 09.04.2019
- 6. Die Justiz des Landes Nordrhein-Westfalen www.justiz.nrw Achievements 6Nicolas Moos, Verfahrenspflegestelle RegisSTAR, 09.04.2019 Professional and technical exchange Cross-state core teams Lead Management NRW Bundled communication with service provider
- 7. Die Justiz des Landes Nordrhein-Westfalen www.justiz.nrw Achievements 7Nicolas Moos, Verfahrenspflegestelle RegisSTAR, 09.04.2019 Regular project meetings Continuous test camps Introduction of IT governance Core system of AuRegis is almost completed
- 8. Die Justiz des Landes Nordrhein-Westfalen www.justiz.nrw Challenges 8Nicolas Moos, Verfahrenspflegestelle RegisSTAR, 09.04.2019 Different version levels Different components Cross-state coordination
- 9. Die Justiz des Landes Nordrhein-Westfalen www.justiz.nrw Challenges 9Nicolas Moos, Verfahrenspflegestelle RegisSTAR, 09.04.2019 Different service providers Different projects involved Gaps in interaction Moving targets
- 10. Die Justiz des Landes Nordrhein-Westfalen www.justiz.nrw Possible Reasons 10Nicolas Moos, Verfahrenspflegestelle RegisSTAR, 09.04.2019 Many players involved Federalism Unity on a large scale, disunity on details Multilateral coordination
- 11. Die Justiz des Landes Nordrhein-Westfalen www.justiz.nrw Possible Reasons 11Nicolas Moos, Verfahrenspflegestelle RegisSTAR, 09.04.2019 Interdependence High Aims/ Complexity
- 12. Die Justiz des Landes Nordrhein-Westfalen www.justiz.nrw Next Steps 12Nicolas Moos, Verfahrenspflegestelle RegisSTAR, 09.04.2019 Data Migration Integration Piloting Commissioning
- 13. Die Justiz des Landes Nordrhein-Westfalen www.justiz.nrw13 Thank you for your attention Questions? Nicolas Moos, Verfahrenspflegestelle RegisSTAR, 09.04.2019
Hinweis der Redaktion
- Presentation is about the current efforts to develop a unified electronic business register system in Germany. Why does this topic fit into this working session? Because Germany is a federal state...
- Germany consists of 16 federal states. Each of these federal states is responsible for maintaining the business register. The business register itself is run by our local courts. There is a total number of 114 local courts that run the business register. Since 2007, the business register has been operated electronically throughout Germany. For this purpose, two different electronic systems developed at that time, as you can see on the map. In 12 federal states the system "RegisSTAR" has been implemented and in 4 federal states the other system called "Aureg". In 2011 the Aureg states decided to join the RegisSTAR system and it was agreed to develop a new united system to replace the existing ones. This new system is called Auregis. We have been working on it since 2014.
- What are the requirements for AuRegis? The new system must be compatible with two different IT infrastructures and be able to serve three different file systems.
- In addition, we intend to develop the software on a modular basis in a so-called service-oriented architecture. This enables individual components of the software to be used for other systems as well.
- Some of these components will also be used by the land registry in the future. In addition, AuRegis must be able to serve various file management systems and various infrastructure components and be barrier-free. _______________________________________ User Authorization Administration Management of personal data Document Generation Logging Time Limit Administration Cost & Fee Processing Allocation of Duties Administration
- What have we achieved so far? We have set up three core teams made up of members of the judiciary from various federal states and of staff from our contracted service provider. The core teams coordinate which functionalities are required from a technical point of view and how these can be implemented technically. Regular online conferences and workshops are held for this purpose. Communication is coordinated by NRW. If fundamental changes are about to arise or new contracts have to be awarded, NRW will bundle discussions with the service provider.
- After the completion of the individual project phases, there are face-to-face meetings in which members of the judiciary from all federal states can test the work of the service provider. In order to coordinate the various projects (e.g. business register and land register), the project managers of all participating projects meet regularly. In order to improve decision-making processes at the technical level, IT governance is to be introduced. It has to be said that the introduction is at the very beginning, so that the effects cannot yet be estimated. The achievements described above have led to the fact that the core system of AuRegis has now been completed with a few exceptions.
- Now the system is still not in operation. This brings us to the next topic - the challenges that arise in a federal system. There are different components in the different federal states that all have to be connected. In some cases, the versions of the software used in the different federal states are on different levels, so that they are not compatible with each other. Cross-state coordination can be difficult at the professional level.
- In addition, different projects are involved when it comes to the use of the basic components. The different projects have different ideas or change their ideas over time. In the different federal states, different service providers are commissioned, so that they have to work together, which does not always happen smoothly. In the interaction of the core system with the file systems and the text systems, unexpected gaps have arisen which lead to delays (e.g. the sending of messages can take place from AuRegis , from the eFile or from the text system). Which component is to perform this task is still unclear). As a result of such planning deviations, new targets need to be set in every project and these new targets must be reconciled again.
- Due to the federal system, different structures have grown, which must be united with each other. There are a lot of people from different federal states and different projects involved, which makes coordination rather tricky. Even if one agrees on the result, there is often disagreement about the right way to reach the goal. These disagreements only become apparent in the detailed planning. When ideas conflict, there is no real hierarchy. It is rather necessary to reach agreements with many sides and to work towards a win-win situation so that a common ground can be found.
- The targets are quite ambitious, as the requirements for the new system are extremely complex. Due to the interdependence of the individual components, a setback in a single area can lead to a delay in the overall project.
- Our next steps will be to merge the individual pieces of the puzzle into one big whole. Then the data has to be migrated from the old systems. The new system will then be piloted at six different courts in different federal states. Piloting is planned for next year. After successful piloting, the system will then be used nationwide.