Welcome to our comprehensive course on ERP System Security, Data Privacy, and Governance, where we will explore the critical aspects of safeguarding data and ensuring compliance within an ERP system. Throughout this course, we will emphasize the importance of ERP systems and their role in managing sensitive data within organizations. We will delve into strategies for ensuring data security and privacy, focusing on role-based access controls and user management policies. Compliance with data protection regulations, such as GDPR or HIPAA, will be thoroughly discussed, providing insights into how to align ERP systems with regulatory requirements. Moreover, we will address the establishment of robust data governance practices, covering data quality, data lifecycle management, and data retention. We will examine the security threats that ERP systems face and discuss the impact of data privacy regulations on ERP systems. Furthermore, we will explore effective governance strategies and best practices for securing ERP systems, highlighting the importance of user training and awareness. By the end of this course, you will have a comprehensive understanding of ERP system security, data privacy, and governance, equipped with the knowledge and skills necessary to protect sensitive data, ensure compliance, and establish effective governance practices within your organization's ERP system.

1. ERP System Security,
Data Privacy and
Governance
Enterprise Resource Planning (ERP) systems are widely used business
applications that integrate various business functions. This presentation
discusses the importance of ensuring data security and privacy within an
ERP environment through role-based access controls, governance
practices, and compliance with data protection regulations.
Sean Olabode Badiru

2. Role-based Access Controls and User Management
Access Controls
Implementing role-based access controls
ensures that users have access only to the
data they need to perform their job functions
and prevents unauthorized access,
modification or disclosure of sensitive
information.
User Management
Establishing and enforcing user management
policies help to prevent data breaches and
ensure that user accounts are regularly
reviewed, updated and deactivated when no
longer needed.
Physical Security
In addition to access controls and user
management, it is also important to have
physical security measures in place, such as
video surveillance, secure facilities and
password-protected devices.

3. Compliance with Data Protection Regulations
1 GDPR
The General Data Protection Regulation (GDPR) is the most comprehensive data protection law to date and
affects all EU companies and companies that process EU citizen data. Compliance requires strong data policies,
procedures, and controls, privacy impact assessments, and training.
2 HIPAA
The Health Insurance Portability and Accountability Act (HIPAA) aims to protect health information in the US,
including medical records and insurance claims. HIPAA compliance requires policies, procedures and privacy
controls for handling patient data, as well as employee training and regular risk assessments.
3 CCPA
The California Consumer Privacy Act (CCPA) grants Californians the right to know what data is being collected
about them, who it is shared with and the right to delete it. CCPA compliance requires data mapping, privacy
policies, and process controls, as well as employee training and awareness.

4. Effective Governance Strategies
Data Quality
Data quality governance is crucial
to ensure that data within an ERP
system is accurate, complete, and
consistent. This requires
continuous monitoring, data
cleansing, and establishing data
standards.
Data Lifecycle Management
Data lifecycle governance ensures
that data is tracked and managed
throughout its entire lifecycle, from
creation to disposal. This includes
backup and retention policies,
archival processes, and secure
destruction methods.
Data Retention
Data retention governance
establishes clear policies and
procedures for managing and
storing data, which help
organizations to meet legal and
regulatory requirements. This
includes retention periods, archival
processes, and secure destruction
methods.

5. Security Threats to ERP Systems
Social Engineering
Phishing, pretexting, and baiting attacks
fool users into divulging sensitive
information or installing malware.
Prevention requires employee training,
awareness and testing.
Malware and Viruses
ERP systems can be attacked via
malware or viruses. Prevention requires
up-to-date security software, regular
scans, and user awareness.
Network Vulnerabilities
ERP systems are at risk from network
vulnerabilities, such as open ports or
weak protocols. Prevention requires
regular network scans, firewalls, and
secure protocols such as HTTPS or
SSL.

6. Data Privacy Regulations Affecting ERP
Systems
1 GDPR
The General Data
Protection Regulation
(GDPR) affects all EU
companies and
companies that process
EU citizen data. It
requires organizations to
implement strong data
protection policies and
controls, privacy
assessments and
trainings.
2 CCPA
The California Consumer
Privacy Act (CCPA)
requires companies to
inform Californians what
data they're collecting on
them and who it's shared
with, and give them the
right to opt-out or delete
that data. It requires
companies to map their
data, establish privacy
policies, data subject
requests, and employee
trainings.
3 LGPD
The Brazilian General
Data Protection Act
(LGPD) requires
companies to identify the
data they collect and the
legal basis for doing so,
update their privacy
policies, implement data
storage and security
measures, and appoint a
Data Protection Officer.

7. Best Practices for Securing ERP Systems
1
Security Assessments
Conduct regular security assessments to identify risks,
vulnerabilities, and areas that require improvements, such
as access controls, network security or social engineering.
2
Incident Response Plan
Develop and implement an Incident Response Plan to
enable a quick response to a security breach or data
privacy incident and prevent data loss or damage.
3
Employee Training and Awareness
Ensure that all employees are trained and aware of data
protection policies, procedures and best practices, and
regularly test and reinforce their knowledge.

8. Conclusion and Key Takeaways
Importance of ERP System
Security
ERP systems contain vast amounts
of sensitive business data and
require strong security measures,
governance practices and
compliance with data protection
regulations to ensure data privacy,
quality, and retention.
Role-based Access Controls
Implementing role-based access
controls, user management
policies, and physical security
measures help prevent data
breaches and unauthorized access
to sensitive information.
Effective Governance
Practices
Data governance practices for data
quality, lifecycle management, and
retention ensure data is accurate,
consistent, and meet regulatory
and legal requirements.
Security Threats and Best Practices
Security threats to ERP systems include social engineering, malware and viruses, and network vulnerabilities. Effective
security practices include regular assessments, incident response plans, and employee training.

9. Sean Bode Badiru
bodebadiru