This presentation describes one of our digitization process that we implemented using Alfresco and Ephesoft. This slideshow has been used for the Alfresco Summit 2014 in San Francisco.

1. Ephesoft + Alfresco :
The best duo for your
digitization process!
Ben Chevallereau!
Software Architect, Armedia LLC

2. Who am I ?!
Ben(jamin) Chevallereau!
Software Architect!
Armedia LLC!
!
"@bchevallereau!
!
!
And the project ?!
Scan HR documents for !
the last 35 years!
and store them.!
!
Full Paper à Full
Electronic!

3. Who am I ?!
Ben(jamin) Chevallereau!
Software Architect!
Armedia LLC!
!
"@bchevallereau!
!
!
And the project ?!
Scan HR documents for !
the last 35 years!
and store them.!
!
Full Paper à Full
Electronic!

4. Objectives?
Quick & Simple!
• Minimize the number of clicks!
• Automate as much as
possible!
• Lifecycle Management!
Configurable!
• Configurable for an other
project or an other country!
• Fully integrated with the HR
tool!

5. Architecture
HR

6. Ephesoft Process
AUTOMATIC
MANUAL
Import
Page
Processing
Document
Assembler

7. Ephesoft Process
AUTOMATIC
MANUAL
Import
Page
Processing
Document
Assembler
Document
Review
Extrac:on
Data
Valida:on
Export

8. Ephesoft: Review Step

9. Ephesoft: Validation Step

10. Track Ephesoft in Alfresco

11. Ephesoft Export
• Classify!
• Attach metadata!
• Move to the right folder!
• Apply Security!

12. Physical VS Virtual
Classification

13. Multiple Virtual Classification

14. HR Synchronization
HR
Nightly
Synchronized

15. Lifecycle management
HR
Re:re/
Leave
Hire/
Rehire

16. Security Synchronization
Mickey
Mouse
HR
Mickey
Mouse
is
a
senior
employee
Senior
Managers
Non-Senior
Managers
Mickey
Mouse
is
a
NON-­‐senior
employee

17. Category finder on the
dashboard

18. Advanced Search on the
dashboard

19. On-Offboarding process

20. Automated Checklist

21. Thank you!

22. Contact
Ben Chevallereau
@bchevallereau
Armedia LLC
http://www.armedia.com
@armedia