What are the Benefits of Adding Payroll Deductions to your POS System? POS Payroll deductions is an enterprise solution that enables your employees to make cashless payments throughout your facility using the ID badge or fob they already carry.  This fast and contact-free method of payment offers employees a convenient way to charge their meals or make a purchase at the stores on their account, which is automatically sent to your payroll system for a payroll deduction at the close of each pay cycle.  This is ideal for environments where employees frequently do not carry a wallet, purse, or cash with them throughout the day such as healthcare facilities, but also a convenience for employees in any work environment. If you currently hand-write payroll deduction slips, and your payroll department is calculating payroll payments, this system will save hours of time every month. The system tracks all employee purchases. Updates all employee balances as new purchases are made and deductions are taken. ID badge scanning with RFID, Barcode, or MSR. No badge? Your employees may be identified with a customer number or looked up by name. Set payroll deduction limits by employee type. Charge to department accounts for special events. Fundraising Events ARBA offers a fundraiser option that runs the payroll deduction software on any POS register, tablet, or laptop using the ARBA POS system.  This gives you the flexibility to offer payroll deductions to your employees at fundraising or lobby sale events set up anywhere at your location.  This contact-free, cashless payment solution is ideal for uniform sales, book sales, and other special events.  With the fundraiser software, you’ll be able to offer employees a convenient way to participate in special events and offers. Set the start and end date for each fundraising event Set the spending limit for each fundraising event Determine if the deductions will be taken from one paycheck, or split over multiple pay periods Run as many fundraising events as you like, even two or more at the same time Uses the same automatic deduction file sharing with your payroll system Payroll Deductions for Online Ordering If you have included online ordering as part of your ARBA POS system, then your employees may enjoy the added convenience of purchasing and paying for their meals or employee-store purchases online using employee payroll deductions.  In cafeterias and coffee shops, the online order is routed to the kitchen or barista for preparation, and the employee may pick up their order at their selected time and location. Self-Service Kiosks and Payroll Deductions Many organizations now have self-service kiosks in their employee cafeterias or stores, Employees can complete and pay for purchases or orders themselves, using cashless payment methods such as ArbaRapidPay solutions (payroll deductions, or declining balance), or debit/credit cards. Contact us at info@arbapro.com

1. ArbaRapidPay Payroll
Deductions High-Level
Workflow

2. Implementation Process
ArbaRapidPay reports on the payroll deduction data in order to be beneficial to both
business and HR staff
ARBA trains you on using of the system, increases your understanding of the system,
and empowers you to use the system
The process is automated based on what best fits into your payroll cycle
ArbaRapidPay is configured to create and receive files in formats intended to lessen the
need for ERP programming and support
File and Process Specifications are developed based on the needs and capabilities of
your ERP system and processes

3. Ease of Implementation
ARBA begins with your ERP system’s demands
and capabilities
The ARBAPRO payroll deduction process
interfaces with your system without needing direct
interaction with your ERP system
Lessens your programming and support needs
Provides automation and assurance that the files
are there when you need them

4. Three Files
 Employee Import Census File – Populates ARBA with
customer information to allow for record keeping and badge
swipes at the point of sale. Also manages terminated and
on-leave employees.
 Deduction Export File – Provides Payroll with employee
information and balances to be deducted.
 Balance Reduction (Post-off) File – Reconciles the
deductions from ARBA with actual amounts deducted by
Payroll, reduces employees' balances in ARBA, and allows
ARBA to maintain any arrearages and report discrepancies.

5. Configuration Capabilities
Versatile file criteria with 20+ possible unique
fields
Flexible file content and format configurations
Multiple employee types configurable with
separate export dates and credit limits, and
monthly or weekly export cycles
Full balance and split payment export options

6. From Point of Sale to Postoff
ArbaRapidPay
receives the Employee
Import Census File to
update the employee
database
ID Badge is swiped at
the point of sale
ARBA displays
employee name and
balance/available
credit
Sale is tendered as a
payroll deduction
Sale is accepted if
sufficient credit is
available
ARBA records the
transactions, reports
on the data, and
updates current
balances
ARBA exports
employee balances
with the configured
interval and format
Payroll receives the file
and processes the
deductions
Payroll provides ARBA
with the Post-off file to
reduce balances and
maintain arrearages

7. Reports Sampling
Daily Media
Daily Transactions
Employees Termed with Balance
Postoff Discrepancy
Customer List (name, limit, last payment, & current
balance)
Customer Detail (above + individual transaction
and payment amounts for each employee)

8. Optional Fundraiser Module
Automated
Separates fundraiser data from regular payroll
deductions
Able to export multiple or consolidated files,
either separate or combined with regular
payroll deductions
Fundraisers configured individually, with
unique time periods, credit limits, and
payments