3. INTRODUCTION
PURCHASING is a process which includes buying of
materials and equipment needed by the department
of an organization to ensure continuity in product
production and supply of essential service to the
guest.
4. PRINCIPLES OF PURCHASING
There are five primary principles of purchasing that
needs to be upheld by the Housekeeping and the
purchase department
• RIGHT QUALITY
• RIGHT QUANTITY
• RIGHT PRICE
• RIGHT TIME
• RIGHT SOURCE OF SUPPLY
5. STAGES IN PURCHASING
There are two stages in purchasing
1.Pre-order stage
2.Post-order stage
Pre-order stage:
• Receipt of purchase indent
• Floating of inquires
• Procurement of samples for approval
• Quotation and ordering
6. Post – order stage:
• Issue of purchase order
• Confirmation of receipt of the purchase
• Follow – up
• Dispatch advice
• Receipt note
• Payment
8. PURCHASE CYCLE
Purchasing non-recycled inventory items
Worksheets are developed by the executive
housekeeper to monitor usage rates and cost for the
different types of non-recycled inventory items.
• Worksheet for gauging consumption of non-
recycled items
• Floor consumption order report
9. PURCHASE CYCLE
Purchasing recycled inventory items
The executive housekeeper raises a purchase
requisition/indent form and forwards it to the financial
controller and general manager for approval.
10. CONCLUSION
Purchasing is the most important function in any
organization. Efficient purchasing practice can make
a significant contribution to the housekeeping
department.