this document is for whom wants to match with Japan. you can see current situation of ICX in Japan, the process from apply to realize in Japan and match strategies.

1. How to realize in Japan

2. Purpose of this document
Let’s match with JAPAN!!
This document is for whom want EPs to match with Japanese TN and realize in
Japan. We prepare 3 contents which make you easy to match with Japan.
3 contents of this document
1
2
3
What’s happening
on iGIP in Japan
-
High Net Promoter® Score
Compare with world
Basic information of internship in Japan
When EP realize
How to apply ~
realize
-
Outline of process
The reason why it takes 3 months
Matching process
Getting visa process
-
Realize process
Internship in Japan
Let’s match with
Japan!
-
Key time to match
Wanted EP
High percentage of
match combination
-
The ways to increase match
Contact list
Reference tool

3. What’s happening on
iGIP in Japan

4. High Net Promoter Score
Japan
3%
74
Net Promoter Score
19%
78%
Net Promoter Score:
74
Detractors:
3%
Passive:
19%
Promoters:
78%
Some comments of promoters from Customer Gauge
Worked in kindergarten
EP from Indonesia
It was great for me to work and interact with people of a different culture. It all
comes back to human values of understanding, tolerance and love.
Global internship program in Japan was such a great experience to me. It was a big
chance for me to understand more about culture and business culture of Japan.
AIESECers also showed me hospitality. I hope that more and more students will join
this amazing program.
Worked in IT company
EP from Vietnam

5. Compare with world
Japan
2nd highest score in the top 20 countries*
20 countries* = The ranking of number of iGIP(2012,2013)
1. Indonesia
Passive:
19%
Promoters:
78%
58 responses. data is 2012-2013
12. Turkey
34
3. Canada
68
13. Colombia
32
68
14. China, mainland
30
5. United States
3%
74
59
14. Netherland
30
6. Germany
56
16. India
24
7. Brazil
51
17. Egypt
17
8. Czech Republic
42
9. Mexico
Detractors:
38
3. Russia
74
11. Poland
2. Japan
Net Promoter Score
79
41
10. Hungary
40
Can’t find NPS of Belgium, Hong
Kong, Spain on customer gauge.

6. Basic information of internship in Japan
Internship
type
Language
Duration
6-10 weeks
Most of TNs are around 6-10
weeks. Longer duration GIP is
only 30% of all. The longest
GIP is 6 months due to visa.
Japanese speaker
80% of the TNs in Japan would like
to host EPs who speak Japanese.
But "Japanese speaking" is
"preferred" in most of the TNs.
GIP
We do not have GCDP in
Japan. GIP is only available
for Japan.
Education
3%
Realized
EP
Other
56%
Vietnam
3%
Thailand
3% Taiwan
3% Sweden
3%
Realized
TN
China,
mainland
38%
Poland
India 7%
Germany4%
3%
HR
14%
Marketing
42%
BA
15%
IT
26%

7. When EP realize
1
MC
Planning
1st
term
2
3
4
5
2014
6
7
8
9
10
11
12
1
2015
2
3
LC
Planning
TN Raise
TN
Matching
VISA
Preparing
2nd
term
TN
Realize
TN Raise
PEAK time
TN Raise
Number
Spring(Feb & Mar)
Summer(July, Aug, Oct)
TN
Matching
2012
VISA
Preparing
2013
266
Raise
Matching
326
Spring(Mar, Apr, May)
Autumn(Oct, Nov, Dec)
Match
VISA
Preparing
Realize
May + Jun
Dec + Jan
Summer(July, Aug, Sep)
Spring(Feb, Mar)
TN
Realize
Realize
191
162
153
163

8. How to Apply ~ Realize

9. Outline of process
Matching
STEP
1
Research TN
STEP
2
Apply
Get visa
STEP
4
Exchange AN
STEP
5
Get CoE*
2 week
About 12
STEP
3
Negotiate
1 week
8 weeks
Realize
STEP
STEP
STEP
6
7
8
Get visa Come to Japan Internship
2 week
weeks (3-6months) from Apply to Realize at least
*Certificate of Eligibility

10. The reason why 3 months
The reason why taking 3 moths from apply to realize is that…
Takes time for get Certificate of Eligibility (2-3months)
- What is Certificate of Eligibility?
- What is Visa?
The important document for get visa for
Japan
In order to apply for visa for Japan, ALL
EPs are required to get a certificate of
eligibility from the regional immigration
bureau in Japan.
The important document to intern in Japan.
Japanese government only allows
TRAINEESHIP visa for AIESEC
internship, so don’t issue any other visa by
yourself. You need to get the visa at the
Japanese embassy in your country by
yourself with CoE.
You need to get these 2 important documents!!
It's true that Japanese program process takes more time than other countries,
but our exchange is ensured that you can get the best experience.

11. Matching process
1
Search
2
2 ways to search Japanese TN
1) go to my aiesec.net
2) use TN search tool
Apply
https://docs.google.com/a/aiesec.jp/spreadsheet/
ccc?key=0AswmfhXHbmRQdHMzOGJyZUdkM3
JqQnJzMEl0UnRNZVE&usp=drive_web#gid=0
Go to apply form
*this is the only way to apply
Japanese TN
URL of apply form for Japanese TN
http://yokoso.aiesec.jp/gip_apply/
Please check following things before apply
□You must be an official student at rightful institution.
□You belong to same university/institute before and after internship.
□You have NOT participated in internship in Japan before because
“Traineeship Visa” can be issued only ONCE unless the circumstances are exceptional.
□You are NOT studying in Japan now, or are NOT planning to study in Japan before or ・right after internship.
3
Negotiate
4
You need to prove you are suitable
for the TN. Usually take selection
(assignment & interview)
Match
Exchange AN
*once you exchange AN, you cannot
reject.
□Please re-check duration, Job description, salary in internship with TN and TN Manager.
□Minimum duration of internship is 6 weeks and maximum is 6 months.
□When Acceptance Note is submitted, one cannot reject. If going on a long-term traineeship, make sure with the
University or college if absence from school is permitted or not.

12. Getting visa process
EP
Japan
2
Send*2
1
Prepare documents*1
*1
-
EP
-
Original CV
Copy of Passport
Photograph
Original Certification of
studentship
Some supporting
documents
3
*2
AIESEC
Japan
Please send with
trustworthy mailing
company
e.g. FedEx
*3
Some documents from TN
8
Send*2
7
4
Send
9
Send
Get CoE
Correct information to
get visa
11
Issue
visa
Check documents*1
Integrate
documents*1, *3
agency
10
6
Apply
Japanese
embassy
5
Issue
CoE
Submit
Immigration
Bureau

13. Realize process
Before Come to Japan
Flight
ticket
After you get visa, please book your
flight ticket.
*DON’T book before you get visa
You have to pay flight expense.
According to Japanese law, TN must pay
for the flight expense when you go back.
The expense will be paid when
internship begins.
TALK
With TNM
Your TN manager is very important for
you to make your stay in Japan safe and
enjoyable.
Please do not hesitate to contact your
TN manager when you are unsure about
anything or having any kind of troubles
in either work or life. It is quite difficult to
survive in this country especially if you
are not a Japanese speaker.
Before Internship starts
Sign
Before internship starts, please sign for
your internship program conditions with
TN. Please receive a sample document
from TNM and read that carefully.
Sign on Agreement on participation
conditions of internship program.

14. Internship in Japan
TNM will help you to find a suitable
Accommod accommodation. Please let your TNM
know in advance on your request. Please
ation
note that the rent of an apartment is very
high, especially in Tokyo. The average fee
is around JPY 70,000. You will pay the rent
from your residency subsidy which is
around JPY 150,000.
Cell
phone
Each EP will be provided with a cell phone
from AIESEC in Japan. A rental cost is free
of charge, but EP will be responsible for
paying a cell phone bill. The cell phones
must be returned before leaving Japan.
Bank
account
Insurance
Opening a bank account is not easy for
temporary visitors in Japan. Only trainees
with six-month-visa can open a bank
account at Japan Post Bank. (You cannot
open an account at any other bank with a
visa valid for 6 months or less.) Residency
subsidy will be paid either in cash or
through your bank account (if you are able
to have one) depending on your TN.
During the traineeship, you will be covered
by traineeship insurance provided by the
company. Most of the troubles will be
covered by the insurance except for dental
treatment and pregnancy. Please check with
TN Manager for more details of the
coverage.
Please contact your TN manager BEFORE
seeing a doctor.
・No side-job during internship.
→Strictly prohibited by Japanese Law
・You must go back to your country right away once internship is finished.
→Prohibited by Japanese Law
・Re-enrol to your home university or college after the internship.
→You have to belong to the same institution before and after the internship

15. Let’s MATCH with Japan!

16. Key time to MATCH!
2014
1
1st
term
2
3
TN Raise
4
5
Matchin
g
6
7
VISA
Preparing
2nd
term
2015
8
9
11
12
1
2
3
Realize
TN Raise
Spring(Apr, May)
10
Matching
VISA
Preparing
Autumn(Oct, Nov)
Realize

17. Wanted EP!
Japanese Speaker
Language skill (Realize EP)
IT skill
Sub Product
Raise
Japanese
Speaker(Good)
38%
47%
Match
Japanese
Speaker(Excellent)
Not Japanese
Speaker
15%
From southeast Asia
EP Country(TN need)2013
Indonesia(21)
17%
Low match rate of IT (35%)
Other product is around 50%
→we want to improve the number of
IT match
26%
Vietnam(14)
17%
Thailand(14)
22%
18%
Malaysia(18)
India(14)
Especially from Vietnam, Thailand, Indonesia, Malaysia

18. High percentage of match combination
Key time
Spring(Apr, May)
Autumn(Oct, Nov)
×
Wanted EP
EP who is…
or
-
Likely to work in Marketing area
Japanese speaker
Duration is 6-8 weeks
Prefer Feb, Mar & Aug, Sep

19. The ways to increase match
MC CEED
Outgoing
CEED
Share
information
LC CEED
JD :
- Raise EP
- Direct match
- TN promotion
(e.g. we sent CEEDer to China, Vietnam)
It depends on each LC. Here is the
contact list of LCIR
(URL:)
We aim at holding regular Skype meetings to share supply and demand, timeline and internal
processes information.
Here is the useful information for matching with Japanese TN. Please use it 
TN search tool :
https://docs.google.com/a/aiesec.jp/spreadsheet/ccc?key=0AswmfhXHbmRQdHMzOGJyZUdkM3JqQnJ
zMEl0UnRNZVE&usp=drive_web#gid=0
[Contact(MCICXIR)]
yu.miyamori@aiesec.jp
During matching peak, Holding some meetings to talk with TNM on Skype.
Matching
mania
Our peak time is Spring(April & May) and Autumn(October & November).
We will contact you when it’s matching peak, but if you don’t get any information about matching
mania, please contact below.
[Contact(MCICXIR in Japan)]
yu.miyamori@aiesec.jp

20. Contact list of MCICX
In charge of any communications related to negotiation of
partnership and inquiry.
If you want to ask about country meeting, matching mania
and any other IR materials, please ask her.
Photo
In charge of strategy for international relationship.
If you want to ask about MC CEED, please ask her.
If you want to know contact of other MC
member, please ask above.
When you want to contact LC ICXD, contact list is
following URL.
https://docs.google.com/a/aiesec.jp/spreadsheet/ccc?key=0AswmfhXHbmRQ
dHMzOGJyZUdkM3JqQnJzMEl0UnRNZVE&usp=drive_web#gid=0

21. Reference tool
Reception Wiki
http://www.myaiesec.net/content/viewwiki.do?contentid=10241642
This is the wiki which explain the detail process of coming to Japan for internship. It contains basic
information of process and also notices when you apply, match, realize. Please check this out when
you are interested in Japan.
TN Search tool
https://docs.google.com/a/aiesec.jp/spreadsheet/ccc?key=0AswmfhXHbmRQdHMzOGJyZUdkM3J
qQnJzMEl0UnRNZVE&usp=drive_web#gid=0
You can see Japanese TNs. It’s uploading when new TN comes up, so TNs in the list is available for
your EPs. Please use this and match! If you want to contact any TN, see the contact list. Also, you can
get the contact list of LCICXD from this tool.
Apply form
http://yokoso.aiesec.jp/gip_apply/
When you apply any Japanese TN, please apply from this URL. If your EP apply from .net, we won’t
contact for next step. Because we have very complex process to invite EPs to Japan, we need to
check some conditions.