The document provides shortcuts and tips for using Microsoft Excel, Word, PowerPoint, and Outlook. It includes shortcuts for formatting, navigating between sheets/slides, inserting dates and times, summarizing data, and managing emails. Tips cover pinning documents, customizing toolbars, inserting random numbers, outlining data, changing column widths, converting text case, and using slide masters.

2. Quick Access Toolbar

3. Pinning Documents

4. Microsoft Excel

5. F2
Edit
CTRL U

6. +

8. Use CTRL
MAC OPTION

9. CTRL ; - Todays Date
CTRL + Shift + T time
Mac
CTRL ; - Todays Date
CMD ; Time

10. File Options (Adv)
Edit Custom Lists
MAC: Excel Preferences

11. CTRL Y (F4)
CMD Y
CTRL + -
Change Cols

13. Alt + =
Command
Shift T

15. =randbetween(2,100)

16. CTRL +
CTRL
ENTER

18. CTRL A
F11

21. CTRL 8
Outline

23. Microsoft Word

26. CTRL N
CTRL B Bold
CTRL I Italic
CTRL U Underline
CTRL Space – Reset
eas
CTRL SHFT + > - Incr e

27. CTRL E for Centre
CTRL L for Left
CTRL R for Right
CTRL J for Justify CTRL J for Justify

30. Shift f3
CONVERT CASE
ALT + SHIFT + D


33. CTRL 1, 2, 5 (Cmd)
CTRL M – CTRL SHIFT + M

36. Microsoft PowerPoint

37. Topics Covered
• Health
• Nutrition
• Exercise

38. HEALTH
nutrition
exercise

39. Next week
BODY BASICS

40. istockphoto
folio
shutterstock

41. Our History
• 2002
– Company was incorporated
• 2004
– We hired our first associate, Anne Smith
• 2007
– Took over the Orchard Road premises
• 2009
– Opened Shanghai office
• 2012
– 36 staff in two regional offices

42. 2005 2007 2012
2002 2004
incorporated First Orchard Shanghai 32
Associate Road Office Office Employees

45. VIEW - SLIDE MASTER

46. 2005 2007 2012
2002 2004
incorporated First Orchard Shanghai 32
Associate Road Office Office Employees

51. first
second
third

53. Microsoft Outlook

54. Sending Messages
• CTRL + M to send message from anywhere
• Address with short names

55. Removing Sending History
• Press DELETE to remove names from history

56. Quick Message Shortcuts
• Three dashes is a graphics line
• Use a * to get bullets
• CTRL + SPACE resets font
• CTRL + > < changes font size
• SHIFT F3 to convert case
• ALT + SHIFT + D for todays date

57. Quick Parts
• Store frequently
used text or graphics
for easy access

58. Clean up Conversations
• Use Clean up to clear duplicated conversation
threads

59. Search Folders
• Virtual Folders that collect
data from other folders
– To and from a contact or group of contacts
– Messages containing certain words

60. Rules
• Add rules to
automatically manage
emails
• Can run rules on
existing emails

61. Ignore
• Right Click a message to
ignore a conversation.
All preceding and
subsequent
conversation will be
sent to deleted items

62. Calendar Tips
• Use CTRL to select non-
adjacent days in your
calendar