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Introduction to IT Project Management

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Introduction to IT Project Management

  1. 1. Introduction to PM IT Project Management
  2. 2. • Be punctual • Come for lectures regularly • No private discussions • No mobile phones • Ask questions when you have doubts • Answer questions, don’t look down • Listen carefully, the slides might not have everything I say but your question paper will. • “Be a good listener. Your ears will never get you into trouble.”- Frank Tyger Before we begin…
  3. 3. • Introduction to Project Management • Integration Management • Scope Management • Management • HR Management • Risk Management • Quality Management – Contd. Next page Subject Outline
  4. 4. • Communication Management • Cost Management • Procurement Management • Stakeholder Management Subject Outline contd..
  5. 5. • What is a project? Consider the following list. – Final Year Project – Going out for dinner – Fresher’s welcome – Setup new building for E-Fac – Win Inter-university championship in Badminton 2014 – Attend lectures Understanding the concept of project
  6. 6. Let us distinguish Projects vs Operations • Construct a factory • Introduce a new product • Start a new hospital • Produce products • Manufacturing • Treat patients
  7. 7. • Projects and operations have similarities still they are different • Both Projects and Operations are: – Performed by people – Constrained by limited resources – Planned, executed and controlled • But operations - on-going and repetitive • Projects – temporary and unique Projects vs. Operations
  8. 8. • Set of activities/ tasks • Aimed at achieving certain objective(s) • Unique • Temporary • Produces a product, service or a result What are projects?
  9. 9. • Personal – Deliver vote of thanks at Colours Awards 2014 • Community level – Organize CodeFest 2014 • Organizational – Convocation 2014 • National – Kandy Colombo highway • Global – Global warming and climate change Project can be at different level
  10. 10. • Project: A Project can be defined as, a temporary endeavor undertaken to create a unique product, service or a result. • (A Guide to Project Management Body of Knowledge 2013, PMI) • A project is a one-time, multitask job that has clearly defined starting and ending dates, a specific scope of work to be performed, a budget, and a specified level of performance to be achieved. • (James P. Lewis , The Project Manager's Desk Reference ) Definition: Project
  11. 11. • Temporary means that every project has a definite beginning and a definite end. • Temporary does not mean “Short term”. It only means that there is a definite end date. What is “Temporary”?
  12. 12. • The projects objectives have been achieved • It becomes clear that the project objectives will not or cannot be met • The need for the project no longer exists and the project is terminated A Project will end..
  13. 13. • The past was not encouraging • Many failures • Decided to follow formal methods Why manage?
  14. 14. • What we need to achieve – Goal – Initiating Processes • How to achieve – Plan – Planning Processes • Follow the plan – Execute – Executing Processes • Look after what is done – Monitor & control – Monitoring and Controlling Processes • Complete – Close the project – Closing Processes What is done in managing?
  15. 15. • Project management: Project Management is the application of knowledge, skills, tools and techniques to project activities, to meet project requirements. Definition
  16. 16. • Identifying requirements; • Addressing the various needs, concerns, and expectations of the stakeholders • Setting up, maintaining, and carrying out communications among stakeholders • Managing stakeholders towards meeting project requirements and creating project deliverables; • Balancing the competing project constraints – Scope, Quality, Schedule, Budget, Resources, Risks Managing a project typically includes
  17. 17. • PMI has defined a set of processes to be used in projects. • There are 47 processes in all, grouped to 5 process groups namely – Initiating – Planning – Executing – Monitoring and Controlling – Closing PM Processes
  18. 18. PM Process Groups
  19. 19. PM Process Groups are linked together
  20. 20. • A collection of related projects is called a program • A project may be divided into sub projects Projects and Programs
  21. 21. • Not all project are selected • The group of selected projects is known as the project portfolio and this process is known as project portfolio management. Project Portfolio
  22. 22. • Came up with Project Management Body of Knowledge (PMBOK) – Latest is PMBoK 5th Edition, 2013 • A guide for project managers Project Management Institute
  23. 23. • Projects are typically authorized as a result of one or more of the following strategic considerations • A market demand • An organizational need • A customer request • A technological advance • A legal requirement Or when you are asked to do it (Final Year Project) End of Presentation Why do we start projects?

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