3. Analyzing Time
• change in attitude
• Using time wisely
• Managing queries
• Set a side some time to review
4. Analyzing the usage of time
• Assessing your day
• Keep a log of your time
• Reviewing your time log
• Breaking down tasks
5. Estimating abilities
• To Assess your ability there is a questionnaire
of 30 questions
• In which you had to mark any of the options
given 1 , 2, 3, 4
• 1 for never; 2 for occasionally ; 3 for
frequently; 4 for always; respective scores
from each option marked
• we can analyze how efficiently we are utilizing
the time from total scores
6. PLANNING FOR SUCCESS
Analyzing your goals
Working out Priorities
Assessing work Patterns
using time planners
Thinking positively
7. Analyzing your goals
• Setting goals
• Long tem and short term
• Planning career goals & working on them
8. Working out Priorities
• Analyzing your work
• Prioritize work into 3 types A,B, &C
• delegate work that can be delegated
• Plan your day balancing demand.
• Being realistic
9. Assessing work Patterns
• Timing tasks
• Taking breaks from concentrated work
• Maximizing efficiency
10. using time planners
• Choosing a system
• Planning with a dairy
• Maintaining dairy
• Making a master list
12. Making Instant Changes
• Clearing your office
• Filling papers
• Avoiding interruptions
• Filtering information
• Working with others
• Making phone calls
• Taking phone calls
• Reading and writing
• Using technology
• Holding meetings
• Travelling for work
• Scheduling time off
13. Clearing your office
• Projecting an image
• Processing documents
• Organizing paperwork and also work place
• “Every minute used for organizing is an hour
earned “
15. Avoiding interruptions
• Listings interruptions
• Discouraging interruptions
• Make your work space such that leaving less
scope to disturb you
16. Filtering information
• Gaining information
• processing information
• Circulating material
• Dealing with reference
• Delegating your work
• keep it up to date
17. Working with others
• Assessing work rules
• Reviewing your assumptions
• Analyzing motivation
• Handling meetings
18. Making phone calls
• Choosing time to call
• Keeping on track
• Using a voice mail system
• Choosing a suitable phone for needs
19. Taking phone calls
• Making time for calls
• Dealing with cold callers
• Signaling the end of a phone call
20. Reading and writing.
• Learn to skim-read
• Over view of the content
Make Use technology
• Filing on computer
• Using E-mail
21. Holding meetings
• Meeting one to one
• Timing small meetings
• Preparing an agenda
• Avoiding time wasting
• Keeping to schedule
22. Travelling for work
• Assessing need
• Packing efficiently
• Stay in touch
• Communicating while travelling
• update your notes
23. Scheduling time off
• Taking daily breaks
• Recharging batteries
• planning ahead
• Taking time for your self
24. MANAGING THE TIME OF OTHERS
Communicating well
Delegating effectively
Managing Colleagues
Managing your Manager
25. Communicating well
• Hearing is not the same as listening, learn to
listen.
• Spreading information
• Take an interest in what others are trying to
achieve.
27. Managing Colleagues
• Working together
• Sharing your time management skills
• Focusing on objectives
• Encouraging opinions
28. Managing your Manager
• Building a relationship
• Communicating effectively
• Getting your own way
• Knowing when to offer advise
Hinweis der Redaktion
Every body has to manage their time to some extent whether it be at home or work .
Routine tasks Ongoing tasksPlanning and development
How much time you spend doing wrong task at wrong timeType A : important and urgentType B : either urgent or important but not bothType C: neither important nor urgent but routine
Catch hold of the key words to understand the sentences
--One to one meetings are focused on particular situation or event--Timing small meetings are mainly for recruiting o r staff assessment
Stay in touch with office communicating while travelling
Taking daily breaksRecharging batteries planning aheadTaking time for your self
