Webinar: How to manage external access across Microsoft 365
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Watch this webinar with Björn Erkens and learn how to manage external access safely without causing any disruption in collaboration with the help of our product Rencore Governance.
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Webinar: How to manage external access across Microsoft 365
- 1. rencore.com How to manage External access across Microsoft 365 18/08/2021
- 2. rencore.com Björn Erkens Product Owner Governance
- 3. rencore.com Fact: Employees need to collaborate with externals Option 1: Lock down systems Result: • Endusers share information via email, USB-key, Dropbox etc. • Endusers are frustrated with inefficient IT • Lack of insight and control "Who shares what with whom, when, how and how long?" Why should we allow External Access in M365?
- 4. rencore.com Option 2: Allow & manage external access to M365 Result: • Provide an efficient collaboration experience • Reduce shadow IT • Insights and control Stay in control of your data Why should we allow External Access to M365?
- 5. rencore.com Challenges with external access • IT is in control, but does not understand information lifecycle • Insights are scattered in too many places (admin centers) and not actionable • Lack of proper, automated process to revoke external access • Use of services grows at faster pace than IT can manage Risk of data loss
- 6. rencore.com How do you stay in control of external access to files/sites/teams etc. in Microsoft 365?
- 7. rencore.com Probably not the best idea, but YOLO ;) 19% We do not have a process
- 8. rencore.com 41% PowerShell (custom App/PowerApp) • Needs to be developed and maintained (brain drain) • Reports need to be generated and reviewed manually • Automations need to be custom developed, limited enduser interaction • Needs to be created and updated for every service
- 9. rencore.com • Manual discovery • Time consuming and not easily repeatable • Too many admin centers to keep track • Not all required data easily accessible • Manual resolution 27% M365 reports
- 10. rencore.com 13% 3rd party tools Dream solution: • Covers as many services as possible • Let’s IT focus on implementing governance policies and not coding • Customize to your organizations needs • Provide insights AND automate resolution • Involves endusers in resolution • Scales with business growth without requiring additional IT personnel
- 11. rencore.com • Ready made policies, reports and automation templates • Fully customizable without developer skills • All M365 services governed in a single platform • Maintained and updated by Rencore • SaaS or self-hosted in Azure Meet Rencore Governance
- 12. rencore.com • Microsoft 365 (Users, Groups, Licenses) • Teams • SharePoint • OneDrive • Power Apps • Power Automate • Azure Active Directory Supported Services
- 13. rencore.com • External Access • Cost Management • Security & Compliance • Declutter/Lifecycle Management • Operations • Adoption • User Offboarding Supported Use Cases
- 14. Demo DEMO
- 16. Thank you!
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