Using JUSP to help with the SCONUL return

2. Introduction »How to run and interpret reports and figures »Think about how you can use JUSP reports in your workflows »Use JUSP reports with confidence Learning outcomes 2

3. Outline 1. Usage statistics reported in the SCONUL return 2. JUSP SCONUL returns report for journals 3. JUSP SCONUL returns report for books 4. Reporting issues and missing data 5. Questions 3

4. SCONUL return »Total number of full-text article requests (JR1 or equivalent) »Total number of book section requests (BR2 or equivalent, multiplying factor to be used for BR1) »1st August to 31st July E-resource usage statistics 4

5. Poll 5 Have you previously used the JUSP SCONUL return report? Please vote in the poll, and add comments to the chat.

6. How to run and interpret the journal SCONUL report 6

7. Demo 7

8. Demo 8

9. Demo 9

10. What do you do with these figures? 10

11. Approaches to using the JUSP SCONUL report »To use the data in the SCONUL return total, you could… 1. download the report and add in additional publishers 2. copy selected figures into an existing template or list 3. use a single “JUSP total” figure and add big platforms 4. other method »What is your preferred method? Add comments to the chat. If you are not sure, select option 5. 11

12. JUSP SCONUL report in Excel 12

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16. How to run and interpret the book SCONUL report 16

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19. Poll 19 Are you likely to make use of the JUSP SCONUL returns reports in future? Please vote in the poll, and add comments to the chat.

20. Identifying and reporting issues 20

21. 21 • Has it changed platform? • Check publisher issues tabZero counts • CheckYOUR DATA to see if all months have been collected • Run previous SCONUL return report for comparison • Run JR1 to ensure usage is as expected for all months Low counts • Check time period selected • Run previous SCONUL return report for comparison • Run JR1 to ensure usage is as expected for all months High counts • Check publisher issues tab Missing publishers Contact the JUSP Helpdesk jusp@jisc.ac.uk

22. Any questions? 22

Hinweis der Redaktion

By the end of the webinar I hope you have a better understanding of how JUSP can help, and how you can start taking advantage of it in your preparation for the SCONUL return. By the end of this session you should know how to run and interpret the reports and figures, gain ideas about how you can use these in your processes, and be able to use these JUSP reports with confidence. I would also like to hear your thoughts and I will be using polls throughout the webinar. Also feel free to chip in on the chat if you have any comments, suggestions, ideas or questions.
The outline for the session is up on the screen I will start by going over the SCONUL return questions related to eresource usage data We will then look at the journal report in detail. We will also look at the book report, although there is much less to it at the moment. What to do is you notice missing data And finally there will be an opportunity for you to answer questions.
SCONUL return collects many library metrics, but the two relating to e-resource usage are… JUSP only collects COUNTER compliant reports and so does not have full coverage However, as it aggregator data together in one place, it can very quickly summarise the usage data to provide the information you need
We are now going to look at how to run and interpret the journal report.
The report is very easy to run. Simply select SCONUL Returns from the list
You then have a couple of options. You can select individual publishers, but the main advantage of JUSP is being able to view all at once, so I am going to leave it on All. ‘All years’ is selected by default so check that you have select the year you want. I am going to select the latest SCONUL year: August 2015 to July 2016
The report shows a number of columns, including intermediaries, JR1a and frontfile. For the purposes of the SCONUL return we are only really interested in the first column, Direct JR1. This report will only show publishers where we are collecting your data. So some of you will see a shorter or longer list. When using these figures you need to be aware or what is and isn’t included. The totals for IngentaConnect and EBSCOhost only include JUSP publishers and do not show total usage for these platforms. So you will need to collect these reports separately if you have other publishers on these platforms. You will notice that there are two zeros in the Direct JR1. AAAS, the publisher of Science, is zero because we haven’t been able to collect data from them for a few years despite numerous attempts to resolve this with them. We see that American Society of Neuroradiology usage is coming from Ingentaconnect. Depending on how you collate your data together you may want to use this figure, or you may wish to take it from the ingenta report. As with all JUSP reports you can download this as a CSV (Check for questions) What do you do with these figures?
Unfortunately, JUSP does not include all publishers and so you cannot just use the total figure, you will need to merge this is other figures collected directly, taking care to avoid duplication. To include the JUSP data in the SCONUL return there are different approaches you may choose take. SCONUL only asks for a single figure for each question and so how you record the publisher or platform totals isn’t that important as long as you are confident in the final figure. However, you may also be the one who needs to supply responses to the questions around number of journals or total spend. For my experience, I found that it was easier to answer these questions independently. Or may also have to work with other people. You may also have partial data elsewhere. All these things will effect how you choose to integrate the JUSP figures.
Broadly speaking, I see three approaches to using the JUSP SCONUL data What is your preferred method? If you are not sure, select option 5.
This is a SCONUL return report downloaded from JUSP and opened in Excel You can see that it includes the same data a columns
In this first example, I have removed the columns at the end and added some additional lines at the top highlighted in green When you download the file from JUSP, the total figure is a number, not a formula so you will need to update this You may find this works well if you only have a few providers outside JUSP
This example shows a case where you an existing template or list This is probably the most comprehensive approach With ingenta and highwire platforms, you may choose to quote a single total figures
This is the simplest example Here I have just taken the JUSP total figure, and added the full-text database usage
The book report is run the same way but from the book portal.
As with the journals report you will only see lines where we are collecting data. There is only one column for the BR2. We don’t have any publishers supply BR1s yet, but we will add this in when we do.
When you are reviewing the data you may noticed something odd. I found that I picked up things while looking at the SCONUL return that I may not have noticed while doing the journal review because I was looking at the data in a different way - overall trends rather than individual titles
We do a number of automated checks on the data before it is ingested into the database. However we can’t check it all by eye and we don’t have the contextual information When working the SCONUL returns report in JUSP you may notice that something doesn’t look quite right. For example, the zero counts or unusually high or low figures. You may then choose to run a couple of additional reports in JUSP, such as the previous year’s SCONUL return report or the JR1 to see monthly breakdown. You can also check the publisher issues tab or check to see if a publisher has changed platform. You also want to download the report direct from the publisher. In any case, please let us know through our helpdesk jusp@jisc.ac.uk. The same process at any time of year. We can then re-gather the data for you, and all libraries if applicable.