2009 Project Leaders Course Presentation

Project Leaders Course Welcome & Introduction

Please Tell Us: ,[object Object],[object Object],[object Object],[object Object]

Agenda Review ,[object Object],[object Object],[object Object]

Project Leaders Course ,[object Object],[object Object]

Training Program Goal ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Course Objectives ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Project Leaders Course Tab 3: Grants Management Process

Grants Management Process Pre-Award Award Post-Award Close-Out ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],COMPLIANCE

Roles & Responsibilities Exercise: Identifying Grants Management Roles and Responsibilities

Project Leaders Course Tab 4: Compliance

[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Act Related Requirements

Governing Regulations ,[object Object],[object Object]

[object Object],Statement of Assurances Agreement… Commitment…

Statement of Assurances Exercise: Reviewing Statement of Assurances

[object Object],[object Object],[object Object],[object Object],[object Object],523 FW 1 Compliance Summary

Categories of Compliance ENVIRONMENTAL ENVIRONMENTAL HISTORICAL & CULTURAL NONDESCRIMINATION ADMINISTRATIVE ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

[object Object],[object Object],[object Object],[object Object],Project Dependant Compliance Service Manual 522 FW 3 - 15

National Environmental Policy Act A Closer Look

National Environmental Policy Act ,[object Object],[object Object],[object Object]

National Environmental Policy Act ,[object Object],[object Object],[object Object],[object Object]

National Environmental Policy Act ,[object Object],[object Object]

NEPA Process & Documentation ,[object Object],[object Object],[object Object]

NEPA Process & Documentation ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Categorical Exclusions Exercise: Reviewing Categorical Exclusions

Environmental Assessment (EA) ,[object Object],[object Object],[object Object],[object Object],[object Object],New Construction and/or specific disruptions in environment - If projects involve EIS - May consider funding project with 100% State funds!

Section 7 - Endangered Species Act A Closer Look

Section 7 - Endangered Species Act Exercise: Reviewing WSFR Program Requirements

Section 7 - Endangered Species Act ,[object Object],[object Object]

Project Leaders Course Tab 5: Pre-Award: Project Statement

Grants Management Process Pre-Award Award Post-Award Close-Out COMPLIANCE

Elements of a Project Statement NEED OBJECTIVE EXPECTED RESULTS APPROACH LOCATION OF WORK ESTIMATED COST Why? What? Benefits? How? Where? $$$

Defining the “NEED” ,[object Object],[object Object],[object Object],[object Object]

Defining the “OBJECTIVES” ,[object Object],[object Object],[object Object],[object Object],[object Object]

Defining the “EXPECTED RESULTS” ,[object Object],[object Object],[object Object],[object Object]

Defining the “APPROACH” ,[object Object],[object Object],[object Object],[object Object],[object Object]

Defining the “LOCATION” ,[object Object],[object Object],[object Object],[object Object],[object Object]

Defining the “ESTIMATED COST” ,[object Object],[object Object],[object Object],[object Object]

Writing Successful Project Statements ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Substantial in Character and Design ,[object Object],[object Object]

Reviewing A Project Statement Exercise: Reviewing a Project Statement

Project Leaders Course Tab 6: Pre-Award: Grant Application Package

The Grant Application Package Exercise: Examining the Grant Application Package

Assemble Grant Application Package ,[object Object],[object Object],[object Object],[object Object],[object Object],Documents Included?

Critical blocks on SF - 424 Application for Assistance SF - 424

Assurances & Other Documents Project 1 Need Objective Results Benefits Approach Location Cost NEPA/Sec 7 Project 2 Need Objective Results Benefits Approach Location Cost NEPA/Sec 7 Project 3 Need Objective Results Benefits Approach Location Cost NEPA/Sec 7 + Project Statement(s) ,[object Object],Application for Federal Assistance (SF-424) -Title -Time -Money -Etc. Shows the need ... Describes the work... ,[object Object],[object Object],[object Object],[object Object],FAIMS

Project Leaders Course Tab 7: Award: Notice of Grant Award

Notice of Grant Award ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Transmittal Memo

Notice of Grant Award ,[object Object],[object Object],[object Object]

Grants Management Process ,[object Object],[object Object],[object Object],[object Object],[object Object]

Project Leaders Course Tab 8: Post Award: Implementation, Managing and Monitoring

Grant Implementation ,[object Object],[object Object]

Managing and Monitoring ,[object Object],[object Object]

Modifying Grants ,[object Object],[object Object],[object Object],[object Object],[object Object],When to submit an SF - 424 to revise an approved award:

Keeping the Work Going ,[object Object]

Reporting Requirements ,[object Object],[object Object]

Reporting ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Reporting ,[object Object],[object Object],[object Object],[object Object],[object Object],WSFR may require reports quarterly or more frequently under certain conditions – Q12. Will be clearly stated in preaward, award or postaward.

Reporting ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Remedies for Noncompliance ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Notification & possible 30 day extension 30 day extension ,[object Object],[object Object],[object Object],Warning of non-compliance ,[object Object],[object Object],[object Object],Suspended After 30 days: Grant award is terminated and further awards for the grant program are withheld until compliance is met. Terminated Report Due Date Day 30 Day 60 Day 70 Day 100 Day 101

Performance Report Requirements ,[object Object],[object Object],[object Object],[object Object],Service Manual Chapters 522 FW 3 - 15

Grant Implementation COMPLIANCE Project Work Site Visits Programmatic Reviews Administrative Reviews Draw-downs ,[object Object],[object Object],[object Object],Reporting FAIMS Managing Monitoring Modifying

Revising an Award Application for Federal Assistance SF-424 ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Changes entered into FAIMS FAIMS Supporting documents – project statement budget compliance

Project Leaders Course Tab 9: Grant Closure

Grant Closure Process ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Distribution of Information FAIMS Performance Reports ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Closing an Award Accomplishment Reports (DOI,OMB, Congress, ???) Journals & Magazines Fishing, hunting, boating & firearms shows Information Technical Assistance to other grantees Required Report (s) Performance, Final, Summary, Evaluation… Final Financial Status Report (SF-269) FAIMS

Project Leaders Course Tab 10: Post Closure

Post Grant Responsibilities ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Course Wrap-Up ,[object Object],[object Object]

2009 Project Leaders Course Presentation

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2009 Project Leaders Course Presentation