Start & Maintain an Energy Management Plan: It Makes Good Sense (from ASBO MD & DC Savings Summit)
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You don’t have to spend a ton of capital or energy to save on both utility costs and consumption. Learn practical tips for both starting and maintaining an effective energy management plan that reduces costs and usage.
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Start & Maintain an Energy Management Plan: It Makes Good Sense (from ASBO MD & DC Savings Summit)
- 1. Energy Conservation: Keep the Change Building the Foundation for an Effective Energy Management Program Mike Ficalora, SchoolDude.com mike@schooldude.com
- 2. What is Energy Management? Definition: The sum of measures planned and carried out to achieve the objective of using the minimum possible energy while the comfort levels and the production rates are maintained. Energy Reduction: Goals that focus on reducing energy consumption Energy Conservation: Long term goals that focus on minimizing energy consumption over time
- 3. Pain Points • Increased Global Demands = Higher Sustained Prices – Electricity, Natural Gas, Coal, Oil • Do NOT have a Baseline • Aging Buildings and Equipment • Climactic Effects and Disasters • No Buy In from Staff
- 6. Reality Check • The combined number of Commercial and Industrial Facilities in the USA is over 5 million. • America’s Commercial and Industrial Facilities spend more than $202.3 billion annually on energy. • $20 Billion would be saved if Commercial and Industrial Buildings improved by just 10 percent. (Source: Energy Star) http://www.wral.com/report‐half‐trillion‐need‐to‐update‐schools/12210659/ Awareness alone can get you up to 10% in savings.
- 7. It Can Be Done • Energy Star rated buildings use 35 percent less energy and generate 35 percent fewer Greenhouse gas emissions compared to average buildings. • Buildings that have earned the Energy Star cost 50 cents less per square foot to operate. (Source: Energy Star) It Starts with the Bills and it Ends with the Bills!
- 8. Return On Investment District with 5,000 Students Total Utility Cost: $1.2 Million Total Square Footage: 956,000 Average Utility Costs for the District: $1.25 per Square Foot Energy Star says Awareness can save 10%= 12 cents per Square Foot $.12 x 956,000 square feet = $114,720 Approximate Savings Also could be Experienced: ‐ More Efficient Buildings ‐ Longer Lasting Equipment ‐ More Satisfied Occupants
- 9. Which is more efficient? Building A Building B 11 KWH per Square Foot 32 KWH per Square Foot
- 10. Case Studies No Cost/Low Cost Ken Wertz‐City of Sharon Incentive Programs Nick Thornton‐Wayne Westland I‐Save Program/Walks his Buildings Jim Morris/Susan Albert of Virginia Beach City Public Schools Energy Star Wall of Fame – 15 Energy Star Certified Buildings Jim Morris/Susan Albert Projects that Cost Peggy Graham‐Irvine USD Solar Generation/Conservation Initiatives Tristan Aley‐Newport‐Mesa SD Lighting Retrofits/Conservation Initiatives Charles County Public Schools
- 11. Energy Manager Responsibilities Generate/ Create Create Energy Chair Energy Update/ Program Plan and Policy Committee Implement For Individual Master Plan Facilities Produce and/or Help Create Help Balance Help Create Supervise Preventive Efficiency and Efficient Annual Maintenance Safety Construction Audits Program [e.g., IAQ] Institute and Prepare Both Serve as Utility Establish Oversee Annual and Negotiations Energy Commissioning Project Budgets Coordinator Efficiency Rewards Find Technical Create Standardize Inform and and Financial Evaluation Savings and Discuss – Resources and Reporting Verification Communicate [Grants/Rebates] Procedures Procedures Source: Texas Energy Managers Association
- 12. Energy Manager Responsibilities Generate/ Create Create Energy Chair Energy Update/ Program Plan and Policy Committee Implement For Individual Master Plan Facilities Produce and/or Help Create Help Balance Help Create Supervise Preventive Efficiency and Efficient Annual Maintenance Safety Construction Audits Program [e.g., IAQ] Institute and Prepare Both Serve as Utility Establish Oversee Annual and Negotiations Energy Commissioning Project Budgets Coordinator Efficiency Rewards Find Technical Create Standardize Inform and and Financial Evaluation Savings and Discuss – Resources and Reporting Verification Communicate [Grants/Rebates] Procedures Procedures Source: Texas Energy Managers Association
- 13. What are your Challenges? Time OVERWHELMED!?!? Money People to See it Through
- 14. Energy Management Top 5 Places to Start • Gather Utility Bills • Create Energy Policy • Create Energy Audit Plan • Gain Buy In and Start changing Behaviors • Create Evaluation and Reporting Procedures
- 15. Prize #1 How much do Commercial and Industrial Facilities spend Annually on Energy America’s Commercial and Industrial Facilities spend more than $202.3 billion annually on energy
- 17. What do I do with the Bills • Enter and Track Billing Data MISSING • Bill Review • Keep Bills Available HAVE YOU SEEN THIS BILL? Electric Bill Age: 6 Months Shape: 8 x 11 in Weight: 2 Oz Last seen April 28th, 2008 on Debbie’s desk or Dave’s file cabinet in the Main Office. Is allergic to water, fire, and crumpling. “You don’t know what you If you have any information or have seen Bill, please contact the Facilities Dept. IMMEDIATELY at (555)555‐5555 PLEASE – INFORMATION NEEDED don’t know…”
- 18. What do the bills tell me? • Where I am right now; establish a baseline • What I am using and spending • Identify high and low performers
- 20. Creating a Viable Energy Policy An Energy Policy is a great step to being effective. REAL AUTHORITY EFFECTIVE POLICY PROGRAM
- 21. What the Energy Policy States • Rising Utility and Maintenance Costs are a concern. • A trained employee is needed to manage energy‐related issues. • The Administration is authorizing the Energy Manager position. • Certain energy management goals will be obtained. • A plan will be prepared and implemented. • Incentive and reward ideas will be considered
- 23. Building Policies • Each Building is Different • Individualized Energy Plan • Start with a friendly Building
- 24. Prize #2 Where does Energy Management begin? It Starts with the Bills and it Ends with the Bills!
- 26. Annual Energy Audits Knowing what you have and the condition it is in is essential to saving energy. • Inventory Equipment • Develop records of problem areas • Record changes in building use. • Refine list of needed projects.
- 27. Routine Energy Audits • Occupied and Unoccupied • Verify Lighting • PC & Monitor Management • Heating and Air • Water • ………. • ………. • ……….
- 28. Behavior Changes
- 29. What are the Catalysts? Human Behavior Utility Contracts Facility Use Maintenance Technology Costs
- 30. What should you be doing??? • Develop relationships with facilities and building staff • Maintaining Equipment essential to your Buildings through a routine PM program • Establish an Energy Master Plan for replacing inefficient equipment • Implement Technology that ensures more efficient use of energy
- 31. Fostering Behavior Change • Develop relationships with facilities and building staff • Support a routine PM program • Establish an Energy Master Plan • Implement Technology to ensures more efficient use of energy
- 32. Working as a Team Facility Director Energy Manager • # of Reactive Energy • Monthly Energy Cost Equipment WOs and Use Trends per • # Climate Control Building WOs • Monthly Energy Cost • # PM Energy and Use Trends by Equipment WOs Utility • Technical Issues • Energy Action Plan
- 33. Changing Human Behaviors • Involve building occupants • Make decision makers aware • Train staff • Reward • Provide information
- 34. The Winds of Change Power of the People! • Internal Energy Competitions • Challenge other schools or even different districts in the same area. • Leverage the community by working with different groups to use energy more efficiently. • Sustainability Council: Made up of faculty, staff, and students from different departments.
- 36. Successes in Energy Management FY12 Utility Costs Two‐year energy Electricity: $6,700,000 savings & avoided Natural Gas: $780,000 costs: $2,168,777 Fayette County Public Schools Energy Utilization Index – Ranking by Change 2009 EUI 2012 EUI Building (KBTU/ft2) (KBTU/ft2) Change Rosa Parks Elementary 88.99 51.27 -42.39% Henry Clay High 130.63 88.33 -32.38% Eastside Tech 84.40 57.66 -31.68% Tates Creek High¹ 113.43 80.97 -28.61% Lafayette High¹ 122.58 93.26 -23.92% Johnson Elementary 72.10 57.66 -20.03% Northern Elementary 103.46 83.13 -19.65% Jessie M. Clark Middle 66.18 53.79 -18.73% Picadome Elementary 79.79 64.91 -18.65% Beaumont Middle 90.67 74.35 -18.00% FY2009 FY2012 Average Average Change in EUI EUI EUI Schools Only 81.96 65.57 -19.99% Schools, Athletic, Support 82.54 69.17 -16.20%
- 39. Incentives Make a Coupons Difference Free T-Shirts Pizza Party Movie Tickets Publicity in or Priority the Seating at School Athletic Event Newspaper or Magazine
- 41. Prize #3 What measurement (KPI) allows you to compare total energy consumption between two or more buildings? Energy Use Intensity (EUI) kBtu/FT2
- 43. Reporting & Benchmarking‐ Evaluation Bill Entry Utility Management Software allows you to organize, track, and analyze your Energy bill data. Use by Building You can see how much Report you are using per square foot and compare buildings side by side
- 44. Making it Easier
- 45. Continuous Communication Regular Communication at all levels is necessary to create the best possible energy program. • Visible: It must be seen. • If people don’t see it, it isn’t important. • Relevant: It must meet a need. • Support comes from those who know the WHY. • Responsive: It must support, not hinder. • They work with you when you work with them.
- 47. Education‐Not Just Your Website… Social Media!
- 48. Prize #4 What is one of the key elements of Continuous Communication? 1. Visible 2. Relevant 3. Responsive
- 50. Preventive Maintenance •Possibly the most under‐rated aspect of any energy management program. •Where proper Preventive Maintenance (PM) exists, the lowest energy costs/sf are normally discovered •With a PM program, maintenance costs more than Administrators wanted to spend that year, but less than they expected to spend that decade.
- 51. Preventive and Proactive Maintenance Measures • HVAC •Refrigeration •Building Envelope •Electrical
- 52. Energy Master Planning The Necessary Evil Primary Purpose of an EMP: To prepare a concise, well‐thought‐out plan for the systematic replacement of the facility’s primary energy consuming equipment. Typically: Equipment replacement projects occur as a result of equipment failure. Emergency equipment replacement projects occur as a result of planning failure.
- 53. Energy Master Planning The Necessary Evil The typical return on investment for energy efficient projects: HVAC Renovation = 5‐7 Years Lighting and Controls = 3‐5 Years *Retro‐Commissioning = 1 Year Operations Changes = 6 Months *Commissioning for Existing Buildings (sometimes referred to as retro‐commissioning) is a systematic process for investigating, analyzing, and optimizing the performance of building systems by improving their operation and maintenance to ensure their continued performance over time. This process helps make the building systems perform interactively to meet the owner’s current facility requirements.
- 54. Prize #5 What aspect of Energy Management does SchoolDude call the Silent Partner? Preventive Maintenance
- 57. Looking for Other Savings Opportunities • Understand billing structure, evaluate rates, and negotiate with utility companies when applicable. • Research Rebates and Incentives with Federal, State, Local Government, and Utility Providers. http://www.dsireusa.org/ “You don’t get anything unless you ask!”
- 58. Educational Resources for Energy Conservation http://www.energystar.gov/index.cf m?c=k12_schools.bus_schoolsk12 http://www.usgbc.org/DisplayPage.aspx?CMSP ageID=1988 http://www.standardcarbon.com/
- 59. Educational Resources for Energy Conservation http://www.ashrae.org/ http://www.portal.state.pa.us/porta l/server.pt/community/schools/1 3838
- 60. Educational Resources for Energy Conservation in Pennsylvania http://www.maeoe.org/resources/ee_resources.pdf http://http://energy.maryland.gov
- 62. SchoolDude Resources Available www.schooldude.com/resources http://www.k12masters.com/re sources/energy‐management/
- 63. Additional Resources National Clearinghouse for Educational Facilities ‐‐ • www.edfacilities.com ENERGY STAR ‐‐ • www.energystar.gov/index.cfm?c=guidelines.guidelines_index Fayette County Public Schools Energy Website • http://www.sustainability.fcps.net/energy‐data/schooldude The Texas Energy Managers Association (TEMA) • http://www.texasema.org/ Association of South Carolina Energy Managers (ASCEM) • http://www.energy.sc.gov/index.aspx?m=14 North Penn – Penndale Middle School • http://penndalegs.weebly.com
- 64. Motivation Tying Education Validation it all Together Evaluation
- 65. Action Plan 1. Review Existing Energy Management Plan or Create New one 2. Begin Fostering Relationship with Facility Manager and Building Staff 3. Walk through Buildings and conduct a preliminary energy audit 4. Collect Utility Bills and start tracking them to establish a baseline 5. Create Evaluation and Reporting Procedures
- 66. Prize #6 What are the top 5 steps for establishing an Energy Management Program 1. Gather Utility Bills 2. Create Energy Policy 3. Create Energy Audit Plan 4. Gain Buy In and Start changing Behaviors 5. Create Evaluation and Reporting Procedures
- 67. Best Practices: An Olympic Approach • Find out Cost and Usage –Starts with Bills and Ends with BIlls Bronze •Track Data • Track Historical Data to get a Benchmark • Check for billing errors in current bills Silver • Address Human Behaviors and modify them • Look for Savings Opportunities •Implement an Effective Energy Management Program that focuses on Gold changing behaviors, leverage technology, and focus on Preventive Maintenance to reduce energy usage.
- 69. Contact Us! SchoolDude.com Client Services Free and Unlimited Training and Support! Office: 877‐883‐8337 Friend us on Facebook www.facebook.com/schooldude Email: support@schooldude.com Follow us on Twitter www.twitter/schooldude #SavingsSummit Available 8 AM – 6 PM Eastern, Monday ‐ Friday