Power behind power apps and Ms flow

Power behind Power Apps &
Microsoft Flow
AQL Technologies, IL
“Sameer” Muzammil Mohammed
CIO, AQL Technologies
Microsoft Gold Partner
sm@aqltech.com

• CIO SharePoint Principal @ AQL Technologies
• 20+ years of IT Experience
• Implementing SharePoint since 2003
• Certified in several version of SharePoint
• sm@aqltech.com
• http://Linkedin.com/in/sameer-muz-mohammed
• http://muzsharepoint2010.blogspot.com/
• Twitter : @sameerm2003
2AQLTECH.com, Microsoft Gold Partner, SM@aqltech.com

AQL Technologies
AQLTech.com
CIO SharePoint Principal @ AQL
Technologies
3
SharePoint Principal @ AQL Technologies
• SharePoint Focused 10+ years of SharePoint Implementations
• 100’s of SharePoint Migrations
• 100’s Custom SharePoint application
• SharePoint Managed Services
AQLTECH.com, Microsoft Gold Partner, SM@aqltech.com

Today
We’ll look at two new offerings for Office 365:
• PowerApps – Custom apps for business needs
• Flow – Automated workflows between apps and services
Review these products and walk through creating SharePoint focused
example.

Big Picture – Business Platform
Power your apps with all your data- All in one place

Business Application Platform Innovation
• Power BI
• Power Apps
• Microsoft Flow
• https://businessplatform.microsoft.com

Business Application Platform Innovation
• Lets talk PowerApps and Flow
• Power users build “no code” solutions
• Connect to services and data already in
your organization
• Cloud/ On-Prem developing

Power BI – pretty Important but some other day

Microsoft PowerApps
Build custom business mobile apps

Build Mobile No-code apps for your business
AQLTECH.com, Microsoft Gold Partner, SM@aqltech.com 10

What are PowerApps?
• Stand-alone apps
• Targeted at mobile platforms: Phones and tablets
Notes:
• Solid Integration with SharePoint and several other O365 offerings
• Might be like InfoPath but for mobile platforms

PowerApps Web Portal

PowerApps Studio

PUBLISH TO RANGE OF DEVICES
• iOS Version 9.3 and above
• Android 5 and above
• Windows 10 Mobile

How Does it work?
Source: Microsoft16AQLTECH.com, Microsoft Gold Partner, SM@aqltech.com

 Share with anyone on your AD tenant
 Need own credentials for SPO
 SQL as long as you are able to access data
 DropBox/Box access – need own credentials
 Explicit consent every time can be specified
More…

PowerApps Native in SharePoint

Available Now:
Create these apps
now for SPO data in
PowerApps Studio

Demo
PowerApps Web Portal Walkthrough

Demo
PowerApps Studio Walkthrough

Demo
PowerApps Budget Management App Walkthrough

Demo
https://www.youtube.com/watch?v=22HqqVp-I80
PowerApps - Creating a basic Purchase Order App

Common Datasource to use
• SharePoint Online
• The CDM
• Sql Server database
• Salesforce
• Dynamics 365
• Excel workbook

Sharing
• NOT public-facing
• Can be shared and accessed across the organization
• Can be shared with all, or specific users

Connections and Gateways
• Connections: Work with services and data
• LOTS of connection types available
• Gateways: Allow access to on-prem data (SQL for now)
• https://powerapps.microsoft.com/en-us/blog/connect-to-your-on-premises-
data-sources-using-on-premises-data-gateway-from-powerapps/
• More in Flow section…

SharePoint Integration
• Connections are used as data sources
• Connections :
• Office 365
• Office Office 365 Users
• 365 Video
• OneDrive
• OneDrive for Business
• Outlook.com
• Project Online
• SharePoint Online
• Reference: PowerApps and SharePoint
https://powerapps.microsoft.com/en-us/blog/powerapps-and-sharepoint/

Formulas
• Perform calculations (like Excel)
• Change appearance – Yep. Conditional formatting
• Navigation
• Validation
• Saving and updating data
• Note: Can do more than one action

Controls and Properties
• Very InfoPath-like feel when dragging and dropping controls on a
screen
• Advanced view: More Dev-like view of properties
• Will the formulas hold up to the business rules like they did in
InfoPath?

App Scenarios
• With or without external data (connections)
• Can be read-only, write-only, or fully dynamic
• With SharePoint – extend existing ‘solutions’ or just expand accessibility to
current sites and lists
• User-targeted app
• Manager-targeted app
• Example:
• Application for collecting issues, requests, etc.
• Rental property maintenance

Projects
• Save to the cloud
• Save locally… Saves as a .msapp

PowerApp Vs InfoPath
• Form Layout like InfoPath does not exist in PowerApp yet… but
Microsoft Ignite 2017 said it will be there in next release.
• Cannot share PowerApp with external users, it can only be used by
users in Office 365 environment
• PowerApps is currently only offered as software as a service (SaaS).
As of now, there have not been any announcement about offering an
On-Premise version.
• PowerApp doesn’t handle printing ... Yet.

Microsoft Flow
Automate your Business Processes + Tasks

How can I access Flow

What is Flow?
• http://flow.microsoft.com
• Automate Tasks by setting
workflow automation
between your favorite apps.
• Preview offering to automate
workflows between apps and
services
• Start from a template or
create your own from scratch

So what really is a flow?

https://flow.microsoft.com
Source: Microsoft
Lets get started

Connections

Source: Microsoft
Connect with your favorite services

Automate advanced scenarios with multiple steps,
branching conditions, and more

• Templates focus on the
services involved (and not the
backing workflow)
• Community can publish
templates for all Flow users
• Per company / organization
templates later this year
Simple explanation & landing page for templates

Triggers
• Triggers are events that initiate a Flow
• First entry in a Flow
• Linked to Connections
• Services
• Data sources

Connections
• Connect to services
• Surfaces Actions, Triggers

Actions
• Select an action
• Grouped by Connection
• Configure action parameters

Actions
• Many actions have
additional parameters you
can configure by clicking on
the …
• Can also configure which
connection to use
• Useful if changing credentials

Conditions
• Change actions based on conditions:
• Simple if/else branching

Demo
Purchase Order Approval

Templates

Scheduling Flows
• Recurrence Trigger
• StartTime: MM/DD/YYYY HH:mm

Scheduling Flows
• Delay, Delay until Actions

Approval Emails
• Not SharePoint approvals

Notifications
• Push notifications
• Mobile-centric right now
• Expecting updates soon

Managing Flows
• Web Interface
http://flow.microsoft.com
• Flow Mobile App

My flows – View all my Flows

My flows – View all runs of my Flow

Flow in PowerApps
• Interacting with controls in PowerApps can trigger a Flow
• Connections and Gateways can be shared between solutions

Pricing
PowerApp & Flow

Microsoft Flow Pricing

PowerApp Pricing

PowerApp Pricing Comparison

Next Steps
And References!

Important Links – Power Apps
• Sign up for the preview
https://powerapps.microsoft.com
• Documentation, tutorials, reference content
https://powerapps.microsoft.com/en-us/tutorials
• PowerApps Community
http://aka.ms/PowerApps-community
• Pricing
https://powerapps.microsoft.com/en-us/pricing/

Important Links – Flow
• Sign up for the preview
• Documentation
https://flow.microsoft.com/en-us/documentation/getting-started/
• FAQs
https://flow.microsoft.com/en-us/documentation/frequently-asked-
questions/
• Pricing
https://us.flow.microsoft.com/en-us/pricing/

http://*.microsoft.com
• http://businessplatform.microsoft.com
• http://powerusers.microsoft.com
• http://powerapps.microsoft.com
• http://flow.microsoft.com
• http://powerbi.microsoft.com

Social
• @Microsoft Flow - http://twitter.com/MicrosoftFlow
• Flow Blog - http://flow.microsoft.com/en-us/blog
• @Power Apps - http://twitter.com/PowerApps
• PowerApps Blog - http://powerapps.microsoft.com/en-us/blog

• CIO SharePoint Principal @ AQL Technologies
• Certified in several version of SharePoint
• sm@aqltech.com
• LinkedIn : http://Linkedin.com/in/sameer-muz-
mohammed
• http://muzsharepoint2010.blogspot.com/
• Twitter : @sameerm2003

Questions and Thank You!
AQLTech.com
CIO SharePoint Principal @ AQL
Technologies
70
SharePoint Principal @ AQL Technologies
• SharePoint Focused 10+ years of SharePoint Implementations
• 100’s of SharePoint Migrations
• 100’s Custom SharePoint application
• SharePoint Managed Services
AQLTECH.com, Microsoft Gold Partner, SM@aqltech.com

Power behind power apps and Ms flow

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