In 2013 the Cracow (Kraków) startup community organised a 1000 person plus Christmas party almost for free. this presentation describes how it happened, The event is here www.facebook.com/events/243684662456724/ links in the presentation don;t work :-( some of them are here the 2012 event https://www.facebook.com/events/317009831746974/ http://www.hive53.com/blog/hive-xmas-party-in-kitsch #omgkrk Facebook post 23rd Nov 2013 https://www.facebook.com/events/243684662456724/ https://www.facebook.com/richardhlucas/posts/10151758700206828 https://www.facebook.com/groups/omgkrk/search/?query=MSFBCC#_=_ http://richardlucas.com/2014/02/community-building-at-events-greatness-is-found-in-the-detail/

1.
How
to
organise
1000+
person
party
(almost)
for
free
in
less
than
3
weeks
The
2013
#omgkrk
X-­‐Massive
Party
hBp://xmas.omgkrk.com/
Richard
Lucas

2. 22012 before the big time
• Informal Christmas party in a club
• Entrepreneurs + Students + Couchsurfers
+ PMA (positive mental attitude +
good event design = Communitry buidling
and fun
• Hive53 post here
• FB event here

3. Scaling
up
with
#OMGKRK
Invited community leaders to a meeting
(note the comment thread here) first followers take a bow)

4. 17th
December

5. Huge
number
of
partners
(logo
soup)

6. Key
points
-­‐
lessons
learned
• Have
a
goal
-­‐
fun,
reaching
new
people
• “OCKRK.co”
event
design
(icebreaker
games,
welcoming
first
Wmers,)
• Great
team:
Marek
Karla
Ania…
• each
organisaWon
promoted
to
their
networks
• Low
budget
• PosiWve
Mental
A[tude
• Not
everyone
will
be
happy
with
everything
–
not
an
event
for
control
freaks)
–
but
make
sure
the
right
type
of
person
is
in
charge…

7. Tiny budget (in Zł) – we didn’t need much
money
Badges <3 Vocabla
Balloons 400 Presspad
Catering 1000 Growth Republic Untitled Kingdom
Welcome Drinks Colab 700 Google ??
DJ 314 Duckie Deck
Icebreakers <3 Richard Aiesec and Aegee
Photo booth 1500 Innovation nest
Posters and Graphic design Duckie Deck 584
Prizes ? Google ??
Santa Hats 480 Richard Lucas
Volunteer team. Aiesec and Aegee
web site <3 http://xmas.omgkrk.com Aliaksei Kulbei
one zloty is about £0.20 E.25 US$0.33
I think Hub Raum paid for something: tons of work and <3 from a lot of
people 0 If I made mistakes let me know

8. Photos – to prove it really happened
Here and here

9.
How
to
organise
1000+
person
party
(almost)
for
free
in
less
than
3
weeks
The
2013
#omgkrk
X-­‐Massive
Party
hBp://xmas.omgkrk.com/
Richard
Lucas