There is a growing trend of organisations moving to “the cloud” to meet their intranet needs. While many organisations are running their Intranets “on premise”, many are considering entirely cloud-based solutions or running them on platforms like Office 365. The question for many companies is “should our intranet be built with Office 365?” In this session Richard Harbridge will explore: - The benefits Office 365 brings to an intranet... - Where the issues and challenges will lie... - When and how you may integrate Office 365 with your existing intranet today...

1. INTRANETS IN THE CLOUD:
WHAT YOU NEED TO KNOW
Presented By: Richard Harbridge (@RHarbridge)
#SPFestDC

2. @RHarbridge #SPSNH
RICHARD
HARBRIDGE
My twitter is @RHarbridge, I’m super friendly & I am proud to work at 2toLead.
CTO & MVP | SPEAKER & AUTHOR

3. DOWNLOAD OUR 70+ PAGE
WHITEPAPER ON INTRANETS
WITH OFFICE 365
It goes into much greater depth and can be found at Office365Intranets.com

4. Benefits Of Intranets In The Cloud
INTRANETSINTHECLOUD:
WHATYOUNEEDTOKNOW
Best Practices For Intranets In Office 365

5. Benefits Of Intranets In The Cloud
INTRANETSINTHECLOUD:
WHATYOUNEEDTOKNOW
Best Practices For Intranets In Office 365

6. THERE ARE
FINANCIAL
BENEFITS…
Infrastructure cost savings, pay per user per month, price bundling, automatic
scale and much more…

7. THE INNOVATION
BENEFITS ARE
MORE
INTERESTING…
Continually improving experiences, continuous rollout of new capabilities,
continued integration with more technologies, and much more…

8. NO MORE
TECHNOLOGY
UPGRADES…
It is more challenging to meet modern expectations on legacy technology.
By leveraging cloud technology you no longer need to upgrade.

9. Benefits Of Intranets In The Cloud
INTRANETSINTHECLOUD:
WHATYOUNEEDTOKNOW
Best Practices For Intranets In Office 365

10. Benefits Of Intranets In The Cloud
INTRANETSINTHECLOUD:
WHATYOUNEEDTOKNOW
Best Practices For Intranets In Office 365

11. INTRANET PLANNING…
Over 70 pages of Intranet & O365 guidance at http://Office365Intranets.com
News
Keeps employees informed by
targeted, easy to publish articles.
Tools & Quick Access
Accessible and rapid access with
single sign on to key tools/apps.
Leadership Messaging
Amplifies reach and impact of leader
communications.
Shared Stories
Giving employees a voice and way
to share with the organization.
Mobile Experience
Provides the Intranet to employees anywhere at
anytime, and on any device.
Events
Shared calendar experiences to stay up to
date on corporate and divisional events.
Enabling Recognition
Foster a greater collaborative culture
with peer to peer praise.
Enterprise Social
Integrate and enhance from
commenting to interactive polls.
Intranet Search
Powerful full text search available across the
entire Intranet and in specific collections.
Video
Storage, conversion and
optimized playback of video.
Forms
Providing rich
forms.
Information Architecture
Foundational for the Intranet and ECM and includes site, file, and sensitive data classification,
planning and defining audiences, site templates, page templates, content types and much more.
Flexible Navigation
Powered by metadata, site
structure or search.
Actionable Analytics
Provide actionable insights
based on usage.
People Search
Intuitive, intelligent and modern
people search experiences.
People Spotlights
Celebrating talent/connecting
people within the organization.

12. INTRANET PLANNING…
Over 70 pages of Intranet & O365 guidance at http://Office365Intranets.com
Tools & Quick Access
Accessible and rapid access with
single sign on to key tools/apps.
Information Architecture
Foundational for the Intranet and ECM and includes site, file, and sensitive data classification,
planning and defining audiences, site templates, page templates, content types and much more.
Flexible Navigation
Powered by metadata, site
structure or search.

13. NEW SHAREPOINT SITE
CREATION EXPERIENCE…
While this is a powerful new capability that works great for many smaller orgs,
or for collaborative scenarios you may need and want more structure.
Information Architecture
Foundational for the Intranet and ECM and includes site, file, and sensitive data classification,
planning and defining audiences, site templates, page templates, content types and much more.

14. NEW DESIGNS & TEMPLATES…
The ability to add custom themes, set a default site design, add additional
site designs, scope site designs to users, and more!
Information Architecture
Foundational for the Intranet and ECM and includes site, file, and sensitive data classification,
planning and defining audiences, site templates, page templates, content types and much more.

15. By centralizing and governing the creation of ‘spaces’ or sites we can improve
content organization drastically with things like default metadata and templates.
HOW CAN WE BUILD SITES BETTER?
Information Architecture
Foundational for the Intranet and ECM and includes site, file, and sensitive data classification,
planning and defining audiences, site templates, page templates, content types and much more.

16. THE NEW SHAREPOINT
HOME EXPERIENCE…
A common need is a site directory. In Office 365 not only is this available, but it is
being updated with features like activity roll ups, and quick follow/share options.
Flexible Navigation
Powered by metadata, site
structure or search.

17. While the SharePoint navigation experience is great, bringing that into the
global navigation can be even more powerful. You can even do more.
HOW SHOULD USERS NAVIGATE?

18. INCORPORATE THE SUITE BAR
(AND DON’T MODIFY IT)….
Design to take full advantage of the platform. Don’t ignore the power and benefit
that the suite bar provides between notifications and quick navigation.
Tools & Quick Access
Accessible and rapid access with
single sign on to key tools/apps.

19. APP LAUNCHER & SINGLE
SIGN ON EXPERIENCE…
While many Intranets build out quick access or app launchers this is in O365
already. Whatever we build should compliment this and not look to replace it.
Tools & Quick Access
Accessible and rapid access with
single sign on to key tools/apps.

20. INTRANET PLANNING…
Over 70 pages of Intranet & O365 guidance at http://Office365Intranets.com
Tools & Quick Access
Accessible and rapid access with
single sign on to key tools/apps.
Information Architecture
Foundational for the Intranet and ECM and includes site, file, and sensitive data classification,
planning and defining audiences, site templates, page templates, content types and much more.
Flexible Navigation
Powered by metadata, site
structure or search.
Actionable Analytics
Provide actionable insights based
on usage.

21. We have had analytics, but only administrators or really advanced users could
get them, and even then the format and usability was low.
ANALYTICS…
Actionable Analytics
Provide actionable insights based
on usage.

22. BRINGING ANALYTICS
TO THE FOREFRONT…
We need to implement the Intranet in a way that doesn’t just empower leaders
with analytics/insights but empowers everyone.
Actionable Analytics
Provide actionable insights based
on usage.

23. ANALYTICS…
The trend for surfacing more actionable analytics to teams, and users
will continue.
Actionable Analytics
Provide actionable insights based
on usage.

24. Far more is tracked today than ever before, and better reporting is continually
being made available to help make sense of all this data.
ANALYTICS…
Actionable Analytics
Provide actionable insights based
on usage.

25. Beyond Intranet metrics if you are looking for help measuring the impact of
Office 365 as a digital workplace solution check out http://Office365Metrics.com
MEASURING THE BUSINESS
IMPACT OF OFFICE 365…
Actionable Analytics
Provide actionable insights based
on usage.

26. INTRANET PLANNING…
Over 70 pages of Intranet & O365 guidance at http://Office365Intranets.com
Tools & Quick Access
Accessible and rapid access with
single sign on to key tools/apps.
Intranet Search
Powerful full text search available across the
entire Intranet and in specific collections.
Information Architecture
Foundational for the Intranet and ECM and includes site, file, and sensitive data classification,
planning and defining audiences, site templates, page templates, content types and much more.
Flexible Navigation
Powered by metadata, site
structure or search.
Actionable Analytics
Provide actionable insights
based on usage.
People Search
Intuitive, intelligent and modern
people search experiences.

27. Relevancy has historically been based on general criteria like the date or how
popular an item is. How well results match compared to the rest of the index.
SEARCH BASED ON POPULARITY…
Intranet Search
Powerful full text search available across the
entire Intranet and in specific collections.
People Search
Intuitive, intelligent and modern
people search experiences.

28. SEARCH WHERE YOU ARE…
We can personalize, tailor and improve search by embedding it in the experience
and use predictive search – type and see immediate preview results in context.
Intranet Search
Powerful full text search available across the
entire Intranet and in specific collections.
People Search
Intuitive, intelligent and modern
people search experiences.

29. Familiar, fast, rich experience for users accustomed to using their Windows to
find what they are looking for. Local and O365 blended results.
SEARCH BEYOND THE BROWSER…
Intranet Search
Powerful full text search available across the
entire Intranet and in specific collections.
People Search
Intuitive, intelligent and modern
people search experiences.

30. Search is about more than just documents. Capture whiteboards, business cards,
maps, screenshots, receipts, x-ray images, and more and watch it index.
BEYOND DOCUMENTS…
Intranet Search
Powerful full text search available across the
entire Intranet and in specific collections.
People Search
Intuitive, intelligent and modern
people search experiences.

31. Coming soon the questions users ask can be used directly and search will deliver
the answer naturally to users.
QUESTION AND ANSWER…
Intranet Search
Powerful full text search available across the
entire Intranet and in specific collections.
People Search
Intuitive, intelligent and modern
people search experiences.

32. MULTI GEO SUPPORT…
Multi-Geo search and services stores data locally in a region and ensures data
remains in that region if desired. Combine this with site level conditional access.
Intranet Search
Powerful full text search available across the
entire Intranet and in specific collections.
People Search
Intuitive, intelligent and modern
people search experiences.

33. PROFILES & EXPERTISE…
Typically we would customize profiles to try and make them even more
useful. OOTB was basic, the main issue was people not filling them out.
Intranet Search
Powerful full text search available across the
entire Intranet and in specific collections.
People Search
Intuitive, intelligent and modern
people search experiences.

34. PROFILES & EXPERTISE…
Instead of custom profiles we now have rich profiles where new
functionality is continually added. About more than just the user details.
Intranet Search
Powerful full text search available across the
entire Intranet and in specific collections.
People Search
Intuitive, intelligent and modern
people search experiences.

35. PROFILES & EXPERTISE…
Profiles are embedded in more places. Instead of just a contact they now
surface activity of that user (recent documents today, more in the future).
Intranet Search
Powerful full text search available across the
entire Intranet and in specific collections.
People Search
Intuitive, intelligent and modern
people search experiences.

36. PROFILES & EXPERTISE…
…Don’t forget that there are more improvements coming from strategic
investments like Microsoft’s in LinkedIn that can improve the expertise story.
Intranet Search
Powerful full text search available across the
entire Intranet and in specific collections.
People Search
Intuitive, intelligent and modern
people search experiences.

37. INTRANET PLANNING…
Over 70 pages of Intranet & O365 guidance at http://Office365Intranets.com
News
Keeps employees informed by
targeted, easy to publish articles.
Tools & Quick Access
Accessible and rapid access with
single sign on to key tools/apps.
Leadership Messaging
Amplifies reach and impact of leader
communications.
Events
Shared calendar experiences to stay up to
date on corporate and divisional events.
Intranet Search
Powerful full text search available across the
entire Intranet and in specific collections.
Information Architecture
Foundational for the Intranet and ECM and includes site, file, and sensitive data classification,
planning and defining audiences, site templates, page templates, content types and much more.
Flexible Navigation
Powered by metadata, site
structure or search.
Actionable Analytics
Provide actionable insights
based on usage.
People Search
Intuitive, intelligent and modern
people search experiences.
People Spotlights
Celebrating talent/connecting
people within the organization.

38. When designing news, leadership or even events pages we can take advantage
of new and improved authoring experiences. Team news can be complimentary.
INTRANETS…
News
Keeps employees informed by
targeted, easy to publish articles.
Leadership Messaging
Amplifies reach and impact of leader
communications.
Events
Shared calendar experiences to stay up to
date on corporate and divisional events.

39. When designing news, leadership or even events pages we can take advantage
of new and improved authoring experiences. Team news can be complimentary.
Events
Shared calendar experiences to stay up to
date on corporate and divisional events.
INTRANET CONTROLS…
News
Keeps employees informed by
targeted, easy to publish articles.
Leadership Messaging
Amplifies reach and impact of leader
communications.

40. INTRANETS…
Fast and improved news authoring will build on what is already available.
Microsoft will provide new client side web parts and site templates.
News
Keeps employees informed by
targeted, easy to publish articles.
Leadership Messaging
Amplifies reach and impact of leader
communications.
Events
Shared calendar experiences to stay up to
date on corporate and divisional events.

41. INTRANETS…
Fast and improved news authoring will build on what is already available.
Microsoft will provide new client side web parts and site templates.
Events
Shared calendar experiences to stay up to
date on corporate and divisional events.
News
Keeps employees informed by
targeted, easy to publish articles.
Leadership Messaging
Amplifies reach and impact of leader
communications.

42. NEW HUB SITES & TEMPLATES…
Team sites and communication sites will roll up into hub sites. This allows
modern rich sites for all but the homepage and special situations.
Events
Shared calendar experiences to stay up to
date on corporate and divisional events.
News
Keeps employees informed by
targeted, easy to publish articles.
Leadership Messaging
Amplifies reach and impact of leader
communications.

43. The model of news being personalized based on region was only the beginning.
We will go beyond this and target and share team, departmental and other news.
INTRANETS…
As team and departmental news
increases we want to ensure our
digital hub is helping by giving a
broader view of that important
information. You’ll see team news
(that matters to you) on the
homepage soon enough.
Events
Shared calendar experiences to stay up to
date on corporate and divisional events.
News
Keeps employees informed by
targeted, easy to publish articles.
Leadership Messaging
Amplifies reach and impact of leader
communications.

44. INTRANET PLANNING…
Over 70 pages of Intranet & O365 guidance at http://Office365Intranets.com
News
Keeps employees informed by
targeted, easy to publish articles.
Tools & Quick Access
Accessible and rapid access with
single sign on to key tools/apps.
Leadership Messaging
Amplifies reach and impact of leader
communications.
Mobile Experience
Provides the Intranet to employees anywhere at
anytime, and on any device.
Events
Shared calendar experiences to stay up to
date on corporate and divisional events.
Intranet Search
Powerful full text search available across the
entire Intranet and in specific collections.
Information Architecture
Foundational for the Intranet and ECM and includes site, file, and sensitive data classification,
planning and defining audiences, site templates, page templates, content types and much more.
Flexible Navigation
Powered by metadata, site
structure or search.
Actionable Analytics
Provide actionable insights
based on usage.
People Search
Intuitive, intelligent and modern
people search experiences.
People Spotlights
Celebrating talent/connecting
people within the organization.

45. RESPONSIVE DESIGN…
Responsive design is a default requirement. Every Intranet should be responsive
by design. Microsoft is incorporating in all modern site designs and so should you.
Mobile Experience
Provides the Intranet to employees anywhere at
anytime, and on any device.

46. INTRANET IN YOUR POCKET…
What if you could also enable better site experiences on mobile devices.
What if you could design for the user? Extending team or departmental reach.
Mobile Experience
Provides the Intranet to employees anywhere at
anytime, and on any device.

47. INTRANETS…
Capabilities like bookmarking, notifications, and more help you not only
stay up to date, but follow up when a better time is available.
Mobile Experience
Provides the Intranet to employees anywhere at
anytime, and on any device.

48. INTRANET PLANNING…
Over 70 pages of Intranet & O365 guidance at http://Office365Intranets.com
News
Keeps employees informed by
targeted, easy to publish articles.
Tools & Quick Access
Accessible and rapid access with
single sign on to key tools/apps.
Leadership Messaging
Amplifies reach and impact of leader
communications.
Shared Stories
Giving employees a voice and way
to share with the organization.
Mobile Experience
Provides the Intranet to employees anywhere at
anytime, and on any device.
Events
Shared calendar experiences to stay up to
date on corporate and divisional events.
Enabling Recognition
Foster a greater collaborative culture
with peer to peer praise.
Enterprise Social
Integrate and enhance from
commenting to interactive polls.
Intranet Search
Powerful full text search available across the
entire Intranet and in specific collections.
Information Architecture
Foundational for the Intranet and ECM and includes site, file, and sensitive data classification,
planning and defining audiences, site templates, page templates, content types and much more.
Flexible Navigation
Powered by metadata, site
structure or search.
Actionable Analytics
Provide actionable insights
based on usage.
People Search
Intuitive, intelligent and modern
people search experiences.
People Spotlights
Celebrating talent/connecting
people within the organization.

49. Targeted embedding of Yammer or your enterprise social platform in key parts
of the Intranet, and digital workplace are provided by your org and MSFT.
YAMMER INTEGRATION…
Enterprise Social
Integrate and enhance from
commenting to interactive polls.

50. ENTERPRISE SOCIAL…
This kind of usage of Yammer is especially helpful on content like news where
comments and social interaction can create more opportunities for engagement.
Enterprise Social
Integrate and enhance from
commenting to interactive polls.

51. BETTER YAMMER EXPERIENCES…
Continued innovation provides more styles and ways to integrate existing
social tools like Yammer into your Intranet.
Enterprise Social
Integrate and enhance from
commenting to interactive polls.

52. INTRANET PLANNING…
Over 70 pages of Intranet & O365 guidance at http://Office365Intranets.com
News
Keeps employees informed by
targeted, easy to publish articles.
Tools & Quick Access
Accessible and rapid access with
single sign on to key tools/apps.
Leadership Messaging
Amplifies reach and impact of leader
communications.
Shared Stories
Giving employees a voice and way
to share with the organization.
Mobile Experience
Provides the Intranet to employees anywhere at
anytime, and on any device.
Events
Shared calendar experiences to stay up to
date on corporate and divisional events.
Enabling Recognition
Foster a greater collaborative culture
with peer to peer praise.
Enterprise Social
Integrate and enhance from
commenting to interactive polls.
Intranet Search
Powerful full text search available across the
entire Intranet and in specific collections.
Video
Storage, conversion and
optimized playback of video.
Forms
Providing rich
forms.
Information Architecture
Foundational for the Intranet and ECM and includes site, file, and sensitive data classification,
planning and defining audiences, site templates, page templates, content types and much more.
Flexible Navigation
Powered by metadata, site
structure or search.
Actionable Analytics
Provide actionable insights
based on usage.
People Search
Intuitive, intelligent and modern
people search experiences.
People Spotlights
Celebrating talent/connecting
people within the organization.

53. SurveysCustomer Profile Collection
Customer Profile Collection
Employee Satisfaction Survey
Event Feedback
Organizing Team Activities
Quizzes
Classroom Quizzes and Assessments
HR Training
PollsQ&A
Town Hall Q&A
Presentation Polling
Ideation
Information Gathering
Partnership Application
Organizing Team Activities
Event Registrations
MICROSOFT FORMS…
There are many uses for Microsoft forms alongside PowerApps and Flow.
Forms
Providing rich
forms.

54. PowerApps that solve business challenges are added directly into SharePoint.
Better experiences for common flow activities like approvals are leveraged.
FORMS & PROCESSES…
Teams
Forms
Providing rich
forms.

55. PowerApps Web Part can make it easy to add PowerApps to a page for many
common form scenarios throughout your Intranet, teams and sites.
FORMS & PROCESSES…
Teams
Forms
Providing rich
forms.

56. ENABLING NEW VIDEO
EXPERIENCES…
Ready to go portal experiences like Office Video are easy to enable and
embrace. All included in Office 365.
Video
Storage, conversion and
optimized playback of video.

57. ENABLING NEW VIDEO
EXPERIENCES…
From inserting and offline viewing, to subtitles and captions, these Office Video
experiences are always undergoing constant innovation and greater integration.
Video
Storage, conversion and
optimized playback of video.

58. Benefits Of Intranets In The Cloud
INTRANETSINTHECLOUD:
WHATYOUNEEDTOKNOW
Best Practices For Intranets In Office 365

59. DIGITAL
WORKPLACE
PLANNING…
Intranet planning is a small part of your broader digital workplace planning.
- Extranets?
- Departmental Portals?
- Functional Areas?
- Project Group Sites?
- Team Group Sites?
- Enterprise Social Network?
- Document Management?
- Records Management?
- And much much more….

60. Thank You!
SharePointFest’samazingteamformakingthispossible.
100+AwesomePresentationsAt.. Slideshare.Net/RHarbridge
300+PagesOfWhitepapersAt.. 2toLead.com/Whitepapers
WhenToUseWhat.com Office365Intranets.com
Office365Metrics.com Office365Campaigns.com
Office365Extranets.com Office365Resources.com
Message Me On LinkedIn or Email Richard@2toLead.com
CTO & MVP | SPEAKER & AUTHOR | SUPER FRIENDLY
Let’s connect and find ways to do more and work together.

61. ROADMAPS &
RESOURCES
For Those Looking For More Insight/Information

62. DOWNLOAD OUR 70+ PAGE
WHITEPAPER ON INTRANETS
WITH OFFICE 365
It goes into much greater depth and can be found at Office365Intranets.com