Presentation by Jean Harris at Repository Fringe 2014.

1. Implementing Open Access –
BU and UCL
Jean Harris
Bournemouth University LLS /
UCL Open Access Team

2. Implementing Open Access –
BU and UCL
• Background
• Differences
• Similarities
• Challenges
• Mutual support
• When the money runs out…

3. Statistics
UCL
Total no. students: 28859
UG: 15640 PG: 13219
Total research funding £871.2m (2011/12)
BU
Total number of students: 17313
UG: 14826 PG: 2487
Total research funding: £120.4m (2012/13)

4. Publications Management
Both use Symplectic Elements to manage publications
and eprints for IR.
• UCL Library manages OA funding and publications through the
Research Publications Service (RPS) and Discovery (eprints).
• BU RKE (Research and Knowledge Exchange Office) manages
OA funding and BRIAN (Bournemouth Research Information
and Networking).
BURO (eprints) is managed by the Library.
• UCL Discovery (eprints) is supported inhouse v BURO a
hosted service.

5. Publications Management
BU-RKE

6. Institutional Repositories
UCL Discovery- metadata only and full text outputs
• Total outputs: 317794 (26.6.14)
• OA items
Full text (green and gold): 16185
Live gold without FT: 6347(as indicated by PubMed OA data)
includes theses: 2814 live FT plus 230 embargoed out of 5111
BURO from 2013 full text only
• Total outputs: 2831 (30.6.14)
• Public access: 2562

7. Staff support
UCL
• Virtual Open Access Team
Gold: 4 (Manager + 3 staff)
Green: 4.27 (Manager + 3.27 staff)
UCL Press: 1 http://www.ucl.ac.uk/library/ucl-press/
BU
OA funding: RKE 1 Manager + admin support for processing
• No fulltime repository staff
Rota of 3 editorial staff, working one week in three on
outputs received in Review.
1 Repository Administrator .2
1 Repository Manager .2

8. OA funding
UCL OA funding managed by OA Team in the Library
• Combination of RCUK, UCL and Wellcome funding
• at least 9,000 research pubs p.a
• RCUK 2013-14 target: 693 papers
Successfully processed 796.
BU OA funding managed by RKE (Research Knowledge
and Enterprise team)
• No RCUK funding
• £100k University funding

9. UCL Funding Headlines
• 796 RCUK-funded articles made OA in 2013-14
• 443 Wellcome
• 508 UCL Gold (August 2013-March 2014)
• Around 1650 APCs paid April 2013-March
2014.
• Current level of APC payments as > 2,000 p.a.

10. UCL funded OA compliance
OA Compliance April 2013-March 2014
To 31 March 2014 (closed)
Total Compliance
RCUK
RCUK Gold 677
RCUK Green 119
RCUK total 796 115%
WT Gold 443
UCL Gold 508
Total OA transactions 1747
Total APCs 1628

11. UCL pre-payment agreements

12. BU funded OA statistics
Total Exp.
APC £
No.
Articles
Average APC
2011/2012 20636 16 1290
2012/2013 32529 26 1251
2013/2014 45122 34 1327(to 2.7.14)
Totals 98287 76 1293

13. Challenges for engagement
UCL Discovery
• Metadata only outputs
• Academic engagement
• Difficulty sending large files
• Furious about how h index is calculated in RPS
• Incorrect search settings in RPS
• Don’t understand the data harvesting process

14. Challenges for engagement
BU-BURO
• 2013 to full text only
• Mapping data issues
• Incorrect publications display on original staff profile pages
• Staff thought BURO no longer existed

15. Challenges for OA
UCL
• Advocacy – making academics aware of the HEFCE’s
guidelines for the REF. OA team has published new
guidance Open Access for the next REF
New statement issued reiterating UCL’s commitment
to OA and reminding academics that ‘Non-compliant
outputs will be given an unclassified score and will not be
assessed in the REF’. REF Open Access policy
• Engaging academics used to just accepting harvested
outputs.

16. Challenges for OA
UCL
• Versioning
• Academic freedom
• Multiple entries
• Sheer volume- overwhelmed as UCL wants
everything to be OA
UCL's policy is that all outputs should be
deposited in our institutional repository, UCL
Discovery (http://www.ucl.ac.uk/library/open-
access/ref/)
• Timeframes- deposit on acceptance

17. Challenges for OA
BU
• Advocacy
• Academic freedom less of an issue
• Academics more used to manual entry of
metadata but…
• Addressing the fear of having research “stolen”.
• Enforcing new directive from Pro-VC Research
that outputs in BRIAN/BURO must be considered
in appraisal and pay progression.

18. Shared challenges
• Deposit on acceptance
• Open Access options
• Establishing new workflows
• Moving goalposts
• Flexible support
• Encouraging champions in Faculties
• Using the REF 2020 as a stick and a carrot for
their research

19. Mutual support
UCL is leading one of the new Jisc Pathfinder
project with partners, Nottingham and
Newcastle, aimed at establishing best practice in
complying with open access mandates
Aim:
to produce a set of resources that will help other
institutions to develop advocacy programmes, monitor
and manage institutional publication activity and use
open access funds effectively.

20. When the money runs out…
UCL
• UCL as a whole supports Green OA, but assists academics
to meet their requirements through the Gold OA route.
• UCL feels Gold will still be important to science disciplines
and certain funding body requirements so that whilst the
AAM needs to be deposited on acceptance, many may
prefer/ need to go down the Gold route.
BU
• BU Funding still be available and has full support of VC.
• If volumes increase decisions will need to be made.

21. Grateful thanks
• Catherine Sharp, UCL Open Access Funding Manager,
for use of some of her UCL Gold OA slides and
generous time spent answering questions.
catherine.sharp@ucl.ac.uk
• Erica McLaren, UCL Discovery Manager, for help with
Green OA. e.mclaren@ucl.ac.uk
• BU- RKE and other BU staff for information.

22. Any questions?