Invited talk for UNICA 9th Scholarly Communication Seminar in Vilnius 12 October 2019

1. Research Data Support at the
University of Edinburgh
Robin Rice
Data Librarian and Head, Research Data Support
Information Services
UNICA: 9th Scholarly Communication Seminar in Vilnius
12 October 2019

2.  About UoE and Information Services
 Maturity model, RDM services
 Governance
 Funding model
 Research Data Mgm’t Policy
 Data service components
2
Overview

3. About University of Edinburgh
• Founded 1583
• 41,312 students (one third PGs)
• 40% students international
• 10,673 academic staff (7,370 FTE)
• Research income: £364 million
(2017-18)
• Mission: the creation, dissemination
and curation of knowledge
• 20 schools in 3 colleges:
– Arts, Humanities & Social Sciences
– Medicine & Veterinary Medicine
– Science & Engineering
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© www.nealesmith.com

4. About UoE Information Services
• Library & University
Collections
• IT Infrastructure
• Applications
• Learning, Teaching &
Web
• User Services
• Information Security
• EDINA
• Digital Curation
Centre
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Argyle House © CoStar

5. A maturity model for RDM services
Cox, A. et al. “Developments in Research Data Management in Academic Libraries:
Towards an Understanding of Research Data Service Maturity” Journal of the
Association for Information, Science and Technology - September 2017 p. 2191.
DOI: 10.1002/asi

6. Governance of the service
• Academic-led steering group
governs the service
• Quarterly meetings
• Metrics reported (KPIs,
uptake, benchmarking)
• 3 year Roadmap with
approved strategic objectives
• Service owner and service
operations manager lead
across teams
Business Owner = Chair, Steering Group

7. Funding model
• Before 2012 – teams in IS contribute to a patchy RDM programme with
existing core funds and external projects
• From 2012, capital and recurrent funds are secured from the university to
cover the human and physical infrastructure needed to support the
services. A service owner provides oversight across teams.
• Capital funding provides initial purchase of key infrastructure.
• Replacement costs (e.g. storage discs) are paid by charges for some
services, to be recovered from research funders through costs in grants.
• From 2016, new services developed through Digital Research Services
programme, in which projects compete for university investment (e.g.
Data Safe Haven, DataVault).

8. University’s RDM Policy (May, 2011)
https://www.ed.ac.uk/is/
research-data-policy/
Policy by Nick Youngson CC BY-SA 3.0 Alpha Stock
Images
• Commitment to
research integrity,
DMPs, open data as
part of scholarly record
• Articulates clear
responsibilities of the
researcher and of the
institution
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9. UoE Research Data Service = Tools and support
for working across the data lifecycle
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https://www.ed.ac.uk/is/research
-data-service

10. Tools and Support Description
DMPOnline Online tool to create a data
management plan, based on
University and funders’ templates
Support and DMP Review Answer enquiries and review plans,
provide advice; in-depth or quick
turaround
Sample DMPs Library of successful plans to show
researchers in different disciplines
Before your research project begins
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11. Tools and Support Description
Discover and re-use data Data portal and data librarian consultancy;
help with accessing / purchase of datasets or
data subscriptions
Active data storage (DataStore) Central, backed up storage for all researchers
- individual and shared spaces
Sensitive data
(Data Safe Haven)
New, secure facility for working with sensitive
data on remote server. We are pursuing ISO
27001 security certification
Code versioning (Subversion,
Gitlab)
Private or public software code storage and
management. Documents all code and allows
rollback to prior versions
Collaboration and data sync’ing
(DataSync)
Open source tool to allow external partners
to access your research data
Electronic Lab Notebook
(RSpace)
Data management for laboratory based
research; interoperable with local systems
Research in progress
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12. Tools and Support Description
Open Access data repository
(DataShare)
Allows researchers to share
data publicly and preserve for
long-term
Long-term retention
(DataVault)
Deposit datasets for a specified
retention period (for example,
10 years), immutable copy
Data asset register through the
University CRIS (Pure for
datasets)
Record a description of your
dataset along with your
publications and research
projects
Approaching completion
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14. Tools and Support Description
General RDM support Answer enquiries by email, phone or
appointment; track through helpdesk system
Online training (MANTRA
and RDMS MOOC)
Learn online at your own pace or with a cohort
of peers through our open educational
resources
Scheduled and bespoke
training
Sign up for a scheduled workshop or request a
special training session for your research group
Research Data Service
website
All the tools and support in one place,
increasingly self-serve
Blog and promotional
materials
New developments on our Research Data Blog.
Service video and brochure
Dealing with Data annual
event & workshop series
Annual conference of researchers talking about
their data challenges and solutions
Research Data Workshop
series in various settings
Compact, catered networking events for
researchers to engage with the service & each
other about challenging topics
Training and support throughout your project

18. Ačiū!
R.Rice@ed.ac.uk
@sparrowbarley
https://www.ed.ac.uk/is/research-data-service
https://www.ed.ac.uk/is/datablog