The document summarizes an event management website created by CoreLab Partners to improve internal processes for clinical studies. The website centralized information on study milestones and data transfers that was previously managed across separate spreadsheets. It allows clinical teams to schedule study events, generate transfer reports, and monitor tasks in real-time. The website was developed using open-source technologies like Java, Spring, and Hibernate on a Linux server. It provides a centralized solution to track studies and improves efficiency by reducing demands on operations teams.

1. Event Manager Website
Prashant Rajopadhye, Kiran Mhatre, Raj Nimmagadda
CoreLab Partners, Inc.
ABSTRACT WEBSITE CONCEPT PROCESS IMPROVEMENT TECHNOLOGY
A few internal departments and clinical project teams at CoreLab Developed using in-house skilled resources and the latest open-
Partners used discrete Excel spreadsheets for tracking study source
milestones and statistics, and managed calendar for study
transfers. Clinical Data Coordinators used the MS Outlook calendar
•Apache Ant (Latest Version)
while the DM manager used a master spreadsheet to schedule and
keep track of data transfers. CDC's would request the Clinical •Apache Tomcat 7
technology production support team to generate data transfer files •Java 6
for verification of data accuracy and wait for the production •Eclipse IDE for Java EE Developers
support team to fulfill the requests. •Spring 3.0.5
•Spring Security 3.0.5
Drawbacks of silo spreadsheets included lack of central repository •Hibernate 3
of information, no efficient tracking of any transfer log
•JQuery
information or capturing of any sponsor responses associated with
a study transfer. •JUnit 4.8.2
•UNIX Shell Scripts
The Need: To improve and integrate internal processes so that the • SQL Scripts
same information is shared and used by all concerned teams,
saving time, increasing efficiency and productivity. on Linux server with Oracle 11g database supporting IE6, FireFox,
Google Chrome Web browsers.
The Solution: An idea of an internal website was put forward by
Clinical Technology team members for easier setup and tracking of
study milestones, scheduling and managing events for study data
transfers, real time reconciliation reports (to generate reports on
DATA MODEL
discrepancies between RadSTART (Siebel CTMS) and CVS image
repository), and execute preview data file generation jobs, to be
developed by using available in house skills and resources These
in-house resources.
were the goals set up for the website release 1.0. The website was CONCLUSIONS
developed and launched for the Clinical Data Management, Clinical
Technology, Imaging Operations and Clinical Project Teams. •Eliminate discrete spreadsheets to track study information
•Ability to schedule Study Data Transfer / Real Time Reconciliation
OBJECTIVES / Study Dataset Preview Events
The poster aims to show the issue, the stake holders, the impact,
an abstract architecture of the solution, and briefly explain the •Link log information to scheduled events
technology used.
•Give Clinical Data Coordinators control to execute preview
dataset scripts
•Centrally locate all above information accessible to Clinical
Technology/Clinical Data Management/Imaging Operations (and
later Project Teams)
•More importantly, release the demand on OC Operations group in
doing routine work so that they can focus on other improvements.
ACKNOWLEDGEMENT AND CONTACT
USER PRIVILEGES
Prashant Rajopadhye
Scheduled Events
Kiran Mhatre
Study Setup
RTR Data Transfer Raj Nimmagadda
Role
Execute
Job
Log Detail
Schedule,
Edit Event
Log Detail
Schedule,
Edit Event
Data Mgmt OC Opps RTR David Lucas
CDC User Joseph Cartaxo
RW R RW R/RW1 RW R R R
CDC Admin
RW R RW R/RW1 RW RW R R Miral Patel
IO User Hide RW R Hide R R R R
IO Admin
Hide RW R Hide R R R R
Jonathan Zimmerman
PT User Hide Hide R Hide R R R R
PT Admin
Hide Hide R Hide R R R R
OC User
Hide Hide R Hide R R R R
OC Admin
RW R RW R/RW2 R R RW RW
1. Sponsor Response & Comments are Read/Write; all other fields are Read‐only.
2. Sponsor Response is Read‐only; all other fields are Read/Write.
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