Dealing with Poor Performance - get the full picture from 3C Performance Mana...
Time management and leadership
1. Leadership
&
Time Management
Rafee Mizan Khan Chowdhury Niloy
Rafee.niloy@gmail.com
Fb.com/rafeemizan
Co Founder, TEN’s 360
Co Founder, TEN’s Posters & Merchandises
Co Founder, Zipper Productions
Co Founder and Director of HR, Ree Foundation
2. Common Problems
I am BUSY
I don’t have time
I am not happy with my life
I don’t feel I have achieved anything this
year
I don’t have control on my life
I wish I have more than 24 hours per day so
that I can get more things done
3. Balance your life
Balance in Life is
important
Recognize each
aspect of life is
important
I am not getting
enough time for
family/personal
life because of
Work
80% of day is
spent at work
Family
Work
Health Finance
4. Time management : What is it?
Doing the Right things and not doing
things right (efficiency)
In control of Life, not driven by
circumstances
Enjoying JOURNEY of life: every day of
it, not a perfect day in future
Have right balance in wheel of life
5. Goals
Where do you see yourself 5 years down the
line?
Focusing on important areas of life: Family,
Work, Health, Personal Development,
Finance
A goal is anything you WANT to accomplish
in your life.
If you had only 6 months live: what are the
things you want to do
6. Written goals
“Palest Ink is better than brightest
memory”
It is not enough to have goals in mind.
Put them down on paper
It is an agreement with yourself that you
are aware of goals and will pursue them
7. Hints to Find Goals
What do you want to
accomplish in next 5 years?
Long term goals
Dreams/Ambitions
Work Goals
Professional Goals
8. Being a Leader!
Keep promises, period.
Dress to influence.
Practice the things that make you
uncomfortable
Build and grow your relationships
Treat your team as you expect them to treat
customers.
Show your commitment to personal growth.
Ask rather than wait for feedback.
Tell yourself every day that you’re a leader (and
believe it!)
9. Creating TO DO Lists
Your daily list of tasks
Tasks that take you towards your goals
One Sheet a Day
Tasks with defined importance:
Q1: important and urgent: deadlines, fire
fighting
Q2: important and not urgent: Planning,
Holidays
Q3: urgent and not important: Interruptions,
meetings
Q4: not important and not urgent: junk mail ,
time wasters
10. Working with TO DO Lists
Create the list before you start the day
15 minutes of investment will help you
everyday
End of day: Review Status
Status: C – Completed, T – Transferred,
A – Abandoned, I – In progress
11. Sample TO DO List
TaskTask PriorityPriority StatusStatus TimeTime
neededneeded
Call fiancéCall fiancé Q1Q1 CC 10 min10 min
Collect Photos forCollect Photos for
facebook uploadfacebook upload
Q2Q2 15 min15 min
Post photosPost photos Q3Q3 5 min5 min
Plan a romantic datePlan a romantic date Q1Q1 30 min30 min
Buy GiftsBuy Gifts Q1Q1 CC 45 min45 min
Date: 14-Feb-2017
12. Achievements
Achievements are not just major events
that happen.
Make every small achievement inspire
you
Achievements at every step
Maintain good health
Daily achievements
Weekly Achievements
Monthly Achievements
Yearly Achievements
13. Obstacles
Interruptions
Crisis Situations
Procrastination… more
Overcome Obstacles with simple
steps
Play the Game of Basketball and
shoot for your goals by overcoming
obstacles
14. Interruptions
Intrusive interruptions: phone call, personal
conversations
Non-intrusive interruptions: e-mail
Have a no-interruption periods:
Closed door policy
Phone off the hook
Use non-intrusive interruptions
Prioritize and don’t be reactive
15. Crisis Situations
Be proactive not reactive
Being proactive is highly motivating
Maintain a crisis log
Prevent crisis by managing
important but not urgent tasks on
time
16. Procrastination
No Excuses
Prioritize
DO IT NOW
Understand how much time it takes to do a task
Not all tasks take sometime.
Understand what and why of your procrastination
tendency
Do not be a last minute decision taker
Gather information for a task in advance.
“… if we wait for the moment when everything,
absolutely everything is ready, we shall never begin.”
17. FAQ
Can I use a computer for to-do list?
What about a mobile device or a
personal organizer?
How do I handle Follow up tasks?
18. Tips
SWOT Analysis : Strengths, Weaknesses,
Opportunities, Threats
Get up 15 minutes early
Make time for ‘yourself’
Understand your ‘effective time zone’
Deal effectively with interruptions
Update your to do list daily
Do not over-schedule
Keep your list in sight
Delegate, if possible
Get Organized: paper, e-mail
Do difficult tasks first
19. Getting Started
Write down Goals of your life
Write down Goals of your life
Write down Goals of your life
Time management is toughest course
on offer and many fail.
Practice TO DO Lists for at least 3
months
Then it becomes a habit
Don’t give up
If you fail to plan, you plan to FAIL.
20. Quick Revision
Writing down goals is the first important step
Break down goals to tasks
Understand your ‘most effective time zone’/’time
span’
Create Daily TO DO List for next 3 months
A Page a day works best
We have more time available than we ‘think’
DO IT NOW
Make time management a ‘habit’
Don’t Give up: Stay motivated
Achieve more in less time
22. Resources
Books
Stephen Covey: 7 Habits of Highly
Effective People
Time Management Kit
Franklincovey Stores
Even a notebook. (A page a day)
Internet Resources
www.balancetime.com
www.timedoctor.com
www.franklincovey.com