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Progress reports 110612
- 2. Today’s Agenda Election Day Due Date Change Grades Progress Reports Structuring Your Presentation Writing Assignment
- 3. Election Day We’re going to end class early so you can vote.
- 4. Due Date Change Progress Reports due Nov. 20th.
- 5. Grades I’ve been swamped with the election. You’ll have your memos back by Thursday. Pinkie swear this time. Reports back by Tuesday. Revised projects back by Thursday
- 6. Progress Reports Generally fairly easy documents Discussing what’s going on Where you are
- 7. Progress Reports Two kinds Progress on a single project Progress on all of your projects
- 8. Concern with the Future Readers want to plan for the future Progress reports cover information in the past How to manage other projects
- 9. Reader Questions What work does your report cover? What is the purpose of the work? Is your work progressing as planned? What results have you produced? What progress do you expect? How do things stand overall? What do you think we should do?
- 10. Superstructure Introduction Facts and Discussion ◦ Past Work ◦ Future Work Conclusions Recommendations
- 11. Defining Objectives Focus on the specific ways your readers will use the information Determined by organizational conventions
- 12. Research (?) Rarely need to conduct outside research in order to develop a progress report. “Research” is your own memory Make notes Brevity is key
- 13. Planning Write quickly. Plan a simple organization Chapter 26 has examples Very short report
- 14. Crafting - Introduction Address the first two questions What work does the report cover? What is the purpose of the work? May be able to skip the second question based on the audience. Background information
- 15. Crafting – Facts and Discussion Is your work progressing as planned? What results have you produced? What progress do you expect to make? Compare what happened with plans Why are there discrepancies between the two?
- 16. Crafting – Facts and Discussion Brief reports are better Specific details Immediately useful details What can your reader use?
- 17. Crafting - Conclusions Overall views on the progress of your report Short reports can skip this Longer reports on several projects need this Can be placed in the introduction “Work is on schedule” or “work has fallen behind”
- 18. Crafting - Recommendations Necessary What do we do with this information? What do you think we should do? Refocusing or altering your project
- 19. Tone Persuade readers you’re doing a good job Don’t be too optimistic Be honest Stay credible. Be straightforward about problems.
- 20. Length Shorter is better Cover all the pertinent details 1-2 pages, usually.
- 21. Structuring Your Presentation Structure around your progress report How are you doing so far? If you decided not to write about your proposal, but about the instruction manual, tell us why. What difficulty did you have? What made your work easier?
- 22. Writing Assignment Write the outline to your progress report Answer the reader questions (next slide) Use this to structure your progress report
- 23. Reader Questions What work does your report cover? What is the purpose of the work? Is your work progressing as planned? What results have you produced? What progress do you expect? How do things stand overall? What do you think we should do?