Pumc Planning Process

104/30/2009 PUMC 2009/2010 Planning Process 1
PUMC Planning Process
2009 and 2010
Princeton United Methodist Church
PUMC Church Council, Church
Committees and Missions

2PUMC 2009/2010 Planning Process04/30/2009
PUMC 2009 Planning Process
Needs Assessment
Data Gathering
Learnings
Mission Statement
Vision
Goals and
Recommendations
Board Approval and
Referral
Action Plans and
Implementation
Completed in
2007 & 2009
Completed in 2008
Completed in 2008
Started in 2009
Complete today
Started in 2009
Complete today
Begin March 28
Complete in 2009/2010

PUMC Goal Areas
 The following five goal areas and subtending
goals were developed by the Church Council
between January and March of 2009. All
Church Council members were invited to
provide input to the prioritization process.
These results were reviewed and agreed to at
the Church Council/Committee Planning Retreat
held on Saturday, March 28.
 In addition to the goals, all input received during
the goal review and prioritization process is
included.

Additional ideas from 1/5/09 brainstorm or survey input (# = votes if applicable):
 Reach out to “unchurched,” “out-of-church,” “over-churched” (7)
 Set up a program for members who have not attended for 6 consecutive weeks to be called or
visited by another member.
 Develop process to match visitors with members for most effective follow up and outreach
** Moved from “Serving in the Community” goal area

Make sure we are offering ways for the unchurched to come worship with us (7)
Create additional ways to teach/nurture children and youth through the worship experience (3)
Provide education about worship [its purpose/goal/function] and how that relates to the way(s) we
go about it now, and how we might in the future
Explore interfaith worship experiences with people of other faiths (e.g., Jewish, Muslim)
Create ways to reach out to young adults college age to late 20s
Eliminate the children’s sermon because of lack of attendance
Have youth sing at 9:30 service and offer Sunday School classes during both services

Try to get enough small groups established so that all congregants who will/wish to participate have a small group to attend;
encourage and enable participation of the congregation in small group ministries (7)
Support needs of the elderly / See that elderly members feel involved (5)
Offer more opportunities for spiritual growth (3)
Support and develop a program of Stephen Ministry (3)
Linking into larger United Methodist Church
Doing things together with lots of opportunities for service, fun and fellowship will make a livelier church than “structured”
friendliness.
Small groups that are limited in term, like a walking group, short study, craft project would be a nice option. Set a time period,
six weeks or so. Mix generations. How about a cook for good health group to accommodate all of us who need to eat more
healthfully?

 Establish a member disciple growth curriculum and plan, applicable to all members (5)
 Implement education for all age levels at both services (5)
 Create an Internet Mission – Christian Education/Q&A/etc. via website (3)
 Encourage hiring of Christian Ed. Minister to develop vital programs for children and youth that
complement our excellent church school program and are sensitive to the lifestyles of today’s youth
and families
 Offer “Spanish as a Second Language” classes to increase our ability to reach out to the Latino
population. Include members of the Spanish-language Sunday School class to help teach.
 Discern the needs of adult education [related to nurturing] and seek to meet those needs
 Provide/sponsor education which is open to the community
 Teacher support – workshops, training for new teachers, “days off,” fellowship/spiritual opportunities
 Make better use of all church facilities, especially the new youth room (12 votes for “finish the Youth
Room”)

 Increase our visibility within the community – host outside speakers, etc. (8)
 Outreach to Latino residents in town to encourage participation in Spanish speaking class (5)
 Cross fertilization with Princeton University, Princeton Theological Seminary, Westminster Choir
College, etc.(6)
 Support community housing projects like Habitat for Humanity (3)
 Visiting older people in communities (3)
 Develop a program to appeal to non-member students (arts-based maybe?)

PUMC Goals
 At the Church Council Planning Retreat, we divided into five small
groups, each group focusing on one of the five goal areas. These
small groups were formed as follows:
 Goal: Reaching People Through Membership, Membership and
Growth Committees
 Goal: Reaching People Through Worship, Worship Committee
 Goal: Nurturing People in our Congregation, Trustees
 Goal: Teaching God’s People, Education and Youth
 Goal: Serving God’s People, Outreach Committee
 The small groups began to develop specific objectives and action
plans to tackle the goals within each Goal Area. Work will continue
at the Committee and Church Council levels throughout the
remainder of this calendar year. The work completed at the Church
Council Retreat by each small group follows.

PUMC 2009 Goal Worksheet: Membership
 SMART Objectives:
1. Establish a database to allow PUMC
to track who is active in the life of the
church. Include tracking those who
participate in worship. Also capture
those who participate in other church-
related activities, e.g. adult education,
youth activities, Church School, etc.
2. Determine whether Fellowship
Friends program should be extended
to those who fall somewhere between
first time visitors and those who have
made the commitment to become
members of PUMC.
Goal Area:
Reaching People through Membership
Goals:
1. Reach out to and follow up with inactive
members to see why they have become
inactive and invite them back to PUMC.
2. Proactive pursuit of visitors
a. Develop/implement a new visitor follow-up
program
b. Have people greet and introduce visitors on
Sunday mornings
3. Improve membership attendance, tracking
and reporting process
Committee or Mission:
Membership
We are a diverse community joyfully responding to God’s love and growing as
Disciples of Christ by nurturing, teaching, reaching and serving all people.
†

PUMC 2009 Goal Worksheet: Growth
1. Establish a robust Sunday morning greeter
program in order to create a welcoming
atmosphere for first-time (as well as repeat)
visitors to PUMC. The Sunday morning
greeter program will also provide a vehicle
for gathering information about our visitors.
n Possibly have greeter program involve
establishment of “Visitors Table” in Sanford
Davis Room.
2. Establish pew pads (aka Ritual of
Friendship) and sign-in sheets for the
various adult education and other Church
School morning activities). This will provide
information for the database (Membership
Objective) and visitor follow-up program.
3. Work with PUMC staff to develop a
stronger follow-up program for
communicating with visitors – more than
PUMC’s current practice of sending visitors
a one-time note and brochure.
Goal Area:
Reaching People through Membership
Goals:
1. Reach out to and follow up with inactive
members to see why they have become
inactive and invite them back to PUMC.
2. Proactive pursuit of visitors
a. Develop/implement a new visitor follow-up
program
b. Have people greet and introduce visitors on
Sunday mornings
3. Improve membership attendance, tracking
and reporting process
Growth
†

PUMC 2009 Goal Worksheet: Worship
1. Identify the target audience(s) and the
needs and interests by October 2009
and review at the October 2009
Worship Committee Meeting.
Goal Area:
Reaching People Through Worship
Goals:
1. Expand worship opportunities
Worship
†

Worship Action Plan: Expand Worship Opportunities
What Who Owns It By When
1.Survey leaders (in conjunction with Jana’s training
program)
Note: Surveys need to be coordinated with Church Council
Tracey to share info on online tool
Collate data
1.Sue, Jana End of May
2.Survey members
Coordinate with Church Council
Select list
Collage data
Tracey, Jana End of June
3.Share Conference demographic data Jana End of September
4.Research other church websites to identify which churches
have alternative worship formats that we might want to visit
Sue Prior to April 14 Worship
Committee meeting
5.Take “field trips” to see some other worship formats Worship Committee (Annette to make
this an agenda item for April 14
meeting)
Before October
6.Test out 2 alternative worship formats and gather input
1 contemporary, 1 contemplative
Advertise
Communicate with congregation
Gather feedback at the end of the service
Check impact on attendance
†

Worship – Expand Worship Opportunities
 Who and what else they need:
Who/What Do You Need? When? How Will You Do It?
Feedback from Membership
on any information they get
from inactive members related
to Worship
Ongoing Connect with Membership
Publicity support from Growth
and Communications
Get the word out when we try
alternative worship formats
Potentially direct mails
Find out if Growth is
planning any direct mails
Get input from Growth on
worship formats that might
impact growth
Connect with Growth
†

PUMC 2009 Goal Worksheet: Trustees
1. Survey Sanford Davis Room.
2. Create Information Center in
Sanford Davis Room.
3. Evaluate and determine
furniture needs in Sanford
Davis Room.
4. Develop plan for what to do
with Sanford Davis Room
during holidays and special
sanctuary events.
5. Complete improvements to
Sanford Davis Room by Rally
Day, September, 2009
6. Improve visitor/member
signage and information by
Rally Day, September, 2009.
Goal Area:
Nurturing People in Our
Congregation
Goal: Make Sanford Davis Room more
attractive for fellowship: a) remove clutter,
b) have a decent kiosk or bulleting board
center to post announcements, and c) have
conversational chair groupings around the
room.
Trustees
†

Action Plan - Trustees
1. Survey Sanford Davis Room
 Review layout
 Eliminate clutter
 Locate where Information Center (kiosk) should be
located
 Locate electrical outlets and determine what is
needed for electronic component of kiosk.
 Look for conversational seating placement
 Seek input from designer
 Consider needs of handicapped
Trustees 4/30/09
2. Information Center
 Consider desired content and prepare cost analysis
 Determine software/hardware requirements for
electronic kiosk
 Get input from Dart S and Ed re design for
construction
 Contact carpenter to arrange for construction
 Determine who will be responsible for ongoing
maintenance of kiosk – keep information current,
control what is placed on kiosk, etc.
Pat H
Beverly M
4/30/09
5/1/09
5/15/09
Goal: Make Sanford Davis Room more attractive for fellowship
†

Action Plan – Trustees, Continued
3. Evaluate furniture needs with designer
 Consider adding small tables in conversational
seating arrangements
4. Plan for what to do with room during holidays and
special sanctuary events
 Consult staff, worship committee and sexton
Goal: Make Sanford Davis Room more attractive for fellowship
†

Action Plan - Trustees
1. Survey building and bulletin boards for signage and
content Trustees 4/30/09
2. Decide information needs and appropriate location
with design input
Trustees 5/31/09
3. Do cost analysis
4 Implement new signage Trustees Rally Day, 9/09
Goal: Improve Visitor/Member Signage and Information
†

PUMC 2009 Goal Worksheet: Education
1. Collect and review as needed our
current programs by 9/1/09 to ensure
that what we believe we are doing,
as it relates to Christian Education is
actually what we are doing.
 Review and revise our current
programs after determining what
resources are needed (oversight and
responsibility) and surveying our
needs.
 Report back to Church Council with
results and recommendations for
growing our Christian Education by
Spring 2009.
Goal Area:
Teaching God’s People by articulating the
full scope of Christian Education for
ages 5 to adult
Goal: Maintain our focus and continue to
grow and enhance the spiritual
development of our children.
Education
†

Education Action Plan: Maintain our focus and continue to grow and
enhance the spiritual development of our children.
1. Review and articulate our current programs Education Committee and
Youth Council
9/1/09
2. Determine what resources are needed (develop
organization chart)
Education Committee 10/1/09
3. Survey congregation to determine if we are
meeting needs
Education Committee Spring 2010
4. Review and revise programs Education Committee Spring 2010
5. Draft and make recommendations to Church
Council
Education Committee June 2010
†
Who/What Do You Need? When? How Will You Do It?
Help from Conference on best practices from
other churches who have a growing Christian
Education Program.
Fall 2009
Who and what else they need:

PUMC 2009 Goal Worksheet: Outreach
1. Create a market for
ideas and opportunities
for service so that
members of the
congregation are aware
of opportunities and
have a process by which
to raise ideas by July
2009.
Goal Area:
Serving God’s People
Goal: Provide more service opportunities
within the community. Take on hand-on
mission projects.
Outreach
†

Outreach Action Plan: Create a market for ideas . . .
†
What Owner By
When
Support
Needed
When How
1. Define existing opportunities Outreach June 30 None
2. Add a “button” on the front page of
PUM WEB site directly linking to
Outreach opportunities
Outreach June 30 Pat H May
3. Keep updated brochures & flyers
for Outreach organizations in the
planned kiosk in the Sanford Davis
Room
Outreach June 30 Trustees June
4. Schedule regular “mission
moments” during services (monthly or
quarterly) to highlight specific
opportunities
Outreach June 30 Staff June Coordinate
schedule with
Tom & Jana
5. Create a process with multiple ways
for members to sign up for or express
interest in opportunities.
Outreach June 30 Staff
Communications
Get input from
office staff & Pat
H on best ways to
implement
6. Create a process for members to
bring potential outreach opportunities
forward
Outreach June 30 Staff
Communications
June Get input from
office staff & Pat
H on best ways to
implement

PUMC Planning Process
 At the Church Council Planning Retreat we agreed on
the following next steps:
What When Who Comments
Transcribe work done on objectives and
action plans at retreat
April 5 Small Groups
from Retreat
Send to Iona
Complete objectives and action plans for
work begun at retreat –
Membership/Growth, Trustees, Education,
Worship and Outreach
June CC
Mtg.
Committees Take back to committee
meetings, engage entire
committee
Share process with committees not at
retreat – Education and UMW
By May Iona, Bill and
Mary
Meet with Chairs and/or
committees to review
process and get started
on objectives and action
plans
Report out on Retreat – CHIMES, PUMC
website, Church Council Minutes
By end of
April
Iona, Bill and
Mary
Use plan as basis for committee reporting June 2009 All Committees

Pumc Planning Process

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