In this session Solutions Architect, James Tramel of Planet Technologies proposes a model to enhance collaboration, increase productivity within SharePoint.

1. Mind to Matter: A way to model how you work in SharePoint James Tramel Solutions Architect Planet Technologies

2. Why Listen to me? Many, many SharePoint implementations and upgrades A lot of non-cs Education MCTS, MCITP SP 2010 Business experience DB, Dev, Inf, and Admin training, education and experience

3. What is SharePoint What does it do? How does it work? Why does it work? Have you ever seen it not work?

4. Collaboration Gone Wrong Content Chaos Email as personal CMS Islands of information Can’t find anything, Don’t learn anything Just like a web version of my file shares and paperwork Collaboration hasn’t changed Institutional memory not enhanced How did they do that?

5. Why Another Model? MarketReview Market Introduction Growth Matturity Saturation

6. How to Model SharePoint Does it need a model? Why? What kind of model? How is the model developed? How is the model revisited?

7. A SharePoint model Information architecture, information management and information governance are the cornerstones Built around you These ideas and planning them are in just about every book on SharePoint

8. Information Architecture, Management and Governance What is IA? What is IM? What is IG?

9. Formal Definitions Information architecture (IA) is the art of expressing a model or concept of information used in activities that require explicit details of complex systemsInformation management (IM) is the collection and management of information from one or more sources and the distribution of that information to one or more audiencesInformation Governance is the set of policies, role, responsibilities, and processes that guide, direct, and control how an organization's business divisions and IT teams cooperate to achieve business goals.

10. IA Examples The Anatomy of a Large-Scale Hypertextual Web Search Engine Faceted Metadata for Image Search and Browsing Facetag: Integrating Bottom-up and Top-down Classification in a Social Tagging System

11. Who does IA and When? “Here's what I've come to understand: What IA has been about from the beginning is designing context with hyperlinks. That is, shaping contextual experience with connections afforded by the new, digital layer of the web.” Answer: You do

12. SharePoint – An Example Web App Site Coll DB

13. SharePoint Architecture: Topology Web App Site Coll DB

14. Demo Create a farm Create a Web App Create a Site Collection Create a list

15. No-Share-Point Example Web App Site Coll DB

16. SP Information Architecture Information architecture in SharePoint Server 2010 is the organization of information in an enterprise — its documents, lists, Web sites, and Web pages — to maximize the information's usability and manageability.

17. IA Factors for SharePoint How to find information How information is stored and retrieved How users navigate to information How data will be presented in the site. How redundant or overlapping information is What templates are used for creating information How My Site Web sites fit into the information architecture How the site will be structured and divided into a set of subsites.

18. SharePoint Web App Site Coll DB

20. SharePoint - Data Topology

21. Normalization Normalization is the process of organizing data to minimize redundancy. The goal of database normalization is to decompose relations with anomalies in order to produce smaller, well-structured relations. Objectives of normalization 1. To free the collection of relations from undesirable insertion, update and deletion dependencies; 2. To reduce the need for restructuring the collection of relations as new types of data are introduced, and thus increase the life span of application programs; 3. To make the relational model more informative to users; 4. To make the collection of relations neutral to the query statistics, where these statistics are liable to change as time goes by.

22. Data Normalization It’s a Process 1NF, 2Nf – BCNF – every non trivial functional dependency is a dependency on a super key Each table is a single subject, no data stored in more than 1 table, no anomolies, all attributes have a key

23. SharePoint Normalization Use the tools – that’s why they’re there Managed Metadata Content Types Search User Profile Service Performance Point BCS

24. Metadata and Taxonomy What is metadata in general? What is Managed metadata - a hierarchical collection of centrally managed terms that you can define and then use as attributes for items in Microsoft SharePoint Server 2010. A user's role determines how the user can work with managed metadata.

25. Managed Metadata Import your metadata Organize information based on Content

26. Content Types A reusable collection of metadata Content types enable enterprises to organize, manage, and handle content in a consistent way. They define the attributes of a type of list item, document, or folder. Important for consistency, reusability and centrality Together with metadata, you seamlessly begin to integrate work

27. SP Information Governance Information Governance is the set of policies, roles, responsibilities, and processes that guide, direct, and control how an organization's business divisions and IT teams cooperate to achieve business goals.

28. SP Information Governance Streamlining the deployment of products and technologies, such as SharePoint Server 2010. Helping protect your enterprise from security threats or noncompliance liability. Helping ensure the best return on your investment in technologies, for example, by enforcing best practices in content management or information architecture.

29. Implement IG Determine initial principles and goals Classify the business information / content Develop an education strategy Develop an ongoing plan

30. Conclusion You need a model – your own model Creating the model should be rely on IA, IM and IG. You need expertise in your company and outside of your company You need to invest in yourself and understand your own information You need to know how SharePoint works, and works for you. SharePoint should fit you, not the other way around. By planning how you work you can implement or re-implement SharePoint highly successfully, vastly increasing success and knowledge

31. Q and A

32. References Technet MSDN Microsoft Press Wikipedia Database Systems: Rob and Coronel, Thompson. The Anatomy of a Large-Scale Hypertextual Web Search Engineepoint slide next Sergey Brin and Lawrence Page Computer Science Department, Stanford University Faceted Metadata for Image Search and Browsing Yee, Swearingen, Li, Hearst Computer Science Division School of Information Management and Systems, University of California E. Quintarelli, A. Resmini, L. Rosati - FaceTag: Integrating Bottom-up and Top-down Classification in a Social Tagging System – Italy Lego image: http://lego.wikia.com/wiki/File:6538_Building_Instructions_1.png Normal curve: http://mypages.valdosta.edu/mwhatley/3900/curve.htm