HCI Asug 2010

]
JILL MIKROS[
ASUG INSTALLATION MEMBER
MEMBER SINCE: 2000
MARCDERE LOUIS[
MEMBER SINCE: 2009
RAJEEV KAPUR[
MEMBER SINCE: 2008
Boost Your SAP ROI
with SAP’s FMLA Workbench
Patrick Hemphill
HCI IT Services
patrick@hci1.com

Real Experience. Real Advantage.
[
2
HCI Background
 Boutique consultancy founded in 1998
 Specialize in providing SAP HCM solutions
 Thought leaders SAP Time Management space
 Fanatical about client service
 Able to make simplify the complex
 Experienced team able to hit the ground running
 Craft creative solutions to “get it done” within budget and on
time

[
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Presenter
 Patrick Hemphill
 Founder and CEO of HCI
 Almost 16 years of SAP HCM experience
 Sought after SAP instructor
 Deep experience in the SAP Time Management space

[
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FMLA Key Questions to be answered
 What?
 Who?
 Why?
 Where?
 How?

[ FMLA (the what)
 Family Medical Leave Act
 Federal Law
 Entitles eligible employees 12 work weeks of unpaid leave during a
12 month period
 Circumstances
 Birth or placement of a child
 Immediate family member’s serious health condition
 Employee’s own serious health condition
 Job is guaranteed and benefits retained
 Notice required for foreseeable FMLA events
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[ Covered Employees (FMLA, the who)
 Employed at least 12 months
 Worked a minimum of 1,250 hours for the employer in the last 12
months (military leave counts)
 Employees can use the 12 weeks of leave any way they want
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[ Covered Employers (FMLA, the who)
 50 or more employees
 In a 75 mile radius of the employee requesting leave
 During 20 or more weeks in the prior year
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[ FMLA (the why)
 It’s the law
 Liability
 FMLA can be a costly source of absences and business disruption
 Employees who successfully sue for wrongful termination based
on FMLA absence receive an average of $87,500 to $450,000 in
damages
 According to the Society for Human Resource Management,
more than 60% of employers believe they’ve granted Family and
Medical Leave Act (FMLA) time off that was unfounded
 Talent Management
 Tool to attract and retain top talent
8

[
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FMLA (the where and the how)
 Burden of proof is on employers
 SAP’s FMLA Workbench
 Built-in tool to manage the FMLA process
 Allows for consistent policy application
 Immediate eligibility determination
 Automated tracking

[
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FMLA - Key Learnings
 The FMLA Workbench
 FMLA Best Practices
 Customizing the FMLA Workbench
 Realm of Possibility – FMLA Toolkit
 Absence Management & Reporting

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FMLA & Return on Investment (ROI)
 Leverage SAP investment
 FMLA and Absence management increase your return on
the dollars invested in SAP

[ FMLA Process: Roles and Task
Absence Coordinator
Record/check
absences
FMLA Approver
Check
Approve/decline
Employee
Information
Supervisor
Request FMLA
Record absences

[ The FMLA Workbench
 FMLA Request List
 Creating and Checking FMLA Request
 Add absence codes to FMLA request
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[ FMLA Workbench - Approver
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[ FMLA Request List
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[ Check FMLA Request
16

[ Creating and Checking an
FMLA Request
17

[ Assign Absences to FMLA Request
18

[ Check FMLA Request
19

[ Attendance/Absence Data: Overview
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[ FMLA Configuration
 Basic FMLA Configuration
21

[ FMLA Configuration
22

[ FMLA CONFIGURATION
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[ FMLA Reasons
24

[ FMLA Rules
25

[ FMLA – Important Features
 FMLMO – Define FMLA Rule Group
 WWKMO - Define Employee Group for Week Conversion
 LLREP - Variants for Reports (using the SIMF parameter)
26

[ FMLA Reporting
Standard
FMLA
Reports
None None

[ FMLA – Important Function, Tables and Infotypes
 PA 0672 - FMLA Event Infotype
 T7US_FMLA_RESTXT - Text Table for FMLA Reasons
 PA2001 – Absences (you can match absences with FMLA document
numbers)
 Function: HR_FMLA_READ – gives the return value of the
document number for all absence records marked as FMLA
absences.
 T554T – Absences and Attendances Text
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[ Realm of Possibility
 Taking FMLA to the next Level
 FMLA Toolkit
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[ FMLA Toolkit
30

[ FMLA – Cover Letter
31

[ FMLA Reporting
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[ FMLA Requests Report
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[ FMLA Report – Absence Report
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[
Holiday
Sickness
Absence Management
Jury Duty
Maternity

[ Standard Absence Reports
Standard
Absence
Reports
PT90
CalendarView
Employee
PT91
Calendar
ViewTeam

[ PT90 – Attendance/Absence Data: Calendar View
37

[ PT90 – Attendance/Absence Data: Monthly Calendar
View
38

[ Not Logical
39

[ PT90–Attendance/Absence Data: Week
Calendar View
40

[ PT91 – Attendance/Absences: Multiple Employee View
41

[ PT91 – Attendance/Absences: Multiple Employee View
42

[ Questions

[
44
[
] Thank you for participating.
SESSION CODE:
2006
Please remember to complete and return your
evaluation form following this session.
For ongoing education on this area of focus, visit theYear-Round
Community page at www.asug.com/yrc

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