1. 1st Project Conference:
Coordinators´ Meeting &
Advanced Training, Workshop 1
17th to 20th November 2013, Essen

2. 2
Individual Purposes
• To use of an innovative mentoring concept for the
design and assessment of work experiences abroad
• To see innovation as an interesting key factor of
teachers’ profession (and as a positive contrast to
daily routine)
• To collect experiences for sustainable collaboration of
webLab’ partners

3. Transfer of Innovation
conscious shaping of work
placements in NRW
• Manual Blended Mentoring
and role based competence
balance
• Young people in vocational
preparation
• VET Schools, companies,
School authority in DE
conscious shaping of work
placements in the EU
• Manual webLab
• Young people in initial
vocational training
• VET Schools, companies,
School authority in AT, DE, ES,
FI, FR, TR
3

4. Concept development
Testing and feedbackregional coordination,
implementing and supporting
VET colleges
Overall coordination
4 Coordinators‘ meetings 4 EU Workshops
BBS
TR
BBS
DE
BBS
FI
BBS
AT
BBS
ES
BBS
DE
BBS
DE
GOV
ES
GOV
TR
Board
FI GOV
FR
4
Organisation of Partnership

5. 5
Partnership – Roles
• Concept development (CEVET – Universität
Paderborn in close cooperation with VET
schools)
• Testing the concept (7 VET schools in
cooperation with companies in 5 EU
countries)
• Regional coordination, Implementing and
supporting VET schools
(4 School authorities, 1 School consortium)
• Overall management (EU-Geschäftsstelle der
Bezirksregierung Düsseldorf)
5

6. WP1 – CH
10/13 – 09/15
WP 2 – HHK
10/13 – 09/15
WP 3 – HK
11/13 – 01/14
WP 4 – WE
02/14 – 07/14
WP 5 – WE
11/14 – 04/15
WP 6 – AMN
05/15 – 09/15
WP 7 – CH
05/15 – 09/15
WP 8 – EB
10/13 – 09/15
WP – HHK
01/15 – 09/15
The Project Plan
KO 1
KO 3
KO 2
KO 4
D1
D2
D4
D3
D12
D5
D9
D6
D7
D8
D10
D11
11/13
02/14
06/14
10/14
04/15
09/15
10/13
Costs
12 partners
6

7. 1/10/2013 02/14 08/1404/1412/13 06/14 10/14 12/14 02/15 04/15 06/15 08/15 31/10/201
5
01/11 – 01/13
WP 1
WP 2
WP 3
01/02 – 31/07WP 4
01/11 – 31/04WP 5
01/05 – 30/09WP 6
WP 7 01/05 – 30/09
WP 8
01/01 – 30/09WP 9
Time line: Working packages
7
D: Contracts, workplan
D: training concept, manual
D: collection of activities – evaluation, exploitation
D: survey local conditions
D: documentation of 1st flow
D: good practice examples
D: Translations of manual
D: ATC web, LdV brochure
D: certification

8. 8
The kick-off meeting. We want to:
• Get to know each other as people, professionals, and
institutions
• Provide full information about all aspects of webLab
• Create transparency and build trust in the partnership
• Evoke identification with webLab and a sense of
ownership
• Be the first step in the team-building process
• Confirm roles and tasks
• Create clarity about financial and administrative
regulations
• Plan the first project phase in detail

9. 9
Background of persons attending I
high
low
Personal
motivation
Strategic importance

10. 10
Background of persons attending II
low
Experience with
EU projects
Experience with
students‘ mobility
and/or students‘
work experience
high

11. 11
GEB
CEVET
C
T
C
T EuropeanWorkshop3
Coordinatorsmeeting1
EuropeanWorkshop1
BK1
BK2
BK3
VEC
AT
VEC
FI
VEC
TK
VEC
ES
2-3 S
2-3 S
2-3S
2-3 S
2-3 S
2-3 S
2-3S
2-3 S
EuropeanWorkshop2
Coordinatorsmeeting4
EuropeanWorkshop4
Flow 2
Improvement
C
C
C
C
T
T
T
T
T
T
T
T
T
T
T
T
T
CBK1
BK2
BK3
VEC
AT
VEC
FI
VEC
TK
2-3 S
2-3 S
2-3S
2-3 S
2-3 S
2-3 S
2-3S
2-3 S
Flow 1
VEC
ES
C
C
C
C
T
T
T
T
T
T
T
T
T
T
T
T
T
C
Coordinatorsmeeting2
VEC
..
T
T C
C
Coordinatorsmeeting3
Coordination

12. 12
Administrative tasks in PM
Financial management
• Grant allocation
• (De-)Centralised budget management
• Documentation of costs
Project documentation
• PM manual
• Document standard
Contractual management
• Grant Agreement
• Partner agreements
• Copyright agreements
• Sub-contracts
• Co-funding/sponsor agreements
Monitoring
• Progress towards aims
• Expenditure
• Schedule
Reporting
• Internal reporting
• Reporting to the funder

13. 13
Development and Management
of the Innovation Process
Preparation
Organisation
Documentation
Evaluating
Transferring
Exploiting
reporting
Teacher Training
AT, DE, ES, FI, TR
• Teacher training
• Students’ mobility
• Blended Mentoring /
RBCB
Coordinators’ meeting
• contractual
management
• Financial
management
• Steering and PM
• Monitoring and
controlling
Conception & material/
media development
Dissemination &
exploitation
Managing
Contractual basis
Project plan
Reporting

14. 14
Students’ mobility
• To recruit students
• Preparation
• WE abroad
• Assessment
• Monitoring and documentation
• Dissemination
• Implementation of students’ mobility into
mainstream VET

15. Partnership - mobility
BBS
ES
KMU
ES
BK
NRW
KMU
NRW
SuS SuS
Partnerschaft
Fachliche Unterstützung
SchulfachlicheUnterstützung
+ bewährte europäische Mobilitätspraxis
+ regional institutionalisierter Arbeitszusammenhang
+ Verbindung von Theorie & Praxis
? Gewinnung von Praktikant(inn)en und KMU
? Finanzierung der Mobilitäten
? Äußere Faktoren (z.B. Sparmaßnahmen, organisatorische Veränderungen, …)
Europäische Workshops
Koordinatorentreffen 15

16. 16
webLab - objectives
• What is innovative?
(Characteristics, needs for innovation)
• How to develop innovative solution?
(ideas and innovative solutions; creative
techniques; …)
• How to manage innovation?
(Finance and marketing; human resources use of
networks; language and intercultural skills)