Distributed teams are prevalent at organizations everywhere. They’re often just as efficient as co-located teams. But only when they’re equipped with the right tools, and using those tools in the right way. Join this webinar to hear top teamwork tips from the Hansoft team based on feedback from customers. We’ll share proven ways to work efficiently and effectively using Hansoft. You will also get a sneak peek of brand-new improvements coming to Hansoft 10.1. You’ll Learn: 10 concrete Hansoft tips for improving teamwork. About the rise of distributed work (and why it is here to stay). Important characteristics of distributed teams. PLUS, get all the information you’ll have to know about Hansoft 10.1 with the new Slack integration and web-based To Do List!

1. 10 Tips for Better Distributed Teamwork
WEBINAR WITH JOHAN KARLSSON, RIKARD NILSSON | APRIL 2019

2. 2 | 10 Ways to Improve Global Teamwork With Hansoft perforce.com
Presenters
Johan Karlsson
jkarlsson@perforce.com
Senior Consultant, Hansoft
Perforce Software
Rikard Nilsson
rnilsson@perforce.com
Product Owner, Hansoft
Perforce Software

3. 3 | 10 Ways to Improve Global Teamwork With Hansoft perforce.com
What You’ll Learn
1
2
3
Characteristics of Distributed Teams
Collaboration Using Hansoft
How to Slack With Hansoft
4 Summary: 10 Ways to Improve Teamwork

4. 4 | 10 Ways to Improve Global Teamwork With Hansoft perforce.com
Defining “Distributed”
The digital revolution has redefined how organizations work.
Work is virtual. Work is distributed.

5. 5 | 10 Ways to Improve Global Teamwork With Hansoft perforce.com
Permanently or Temporarily Distributed?
Permanently
Team members have never (or
rarely) met rest of team in
real life.
Temporarily
Team members work from
home, business trips. Have
virtual & face-to-face
relationship with team.

6. 6 | 10 Ways to Improve Global Teamwork With Hansoft perforce.com
One or Many?
One remote team member
Fully distributed team

7. 7 | 10 Ways to Improve Global Teamwork With Hansoft perforce.com
The Impact of Distributed Teams
• Distribution impacts how
teams work together.
• Distributed teams depend on
digital tools to work, be safe,
and be available.

8. 8 | 10 Ways to Improve Global Teamwork With Hansoft perforce.com
Why Are You Distributed?
• Required talent not available locally. Global pool
offers higher quality talent to team.
• A workforce that is free to work where they work
the best has higher quality of life.
Good Idea When…
You need to achieve world-class and high quality
products with a high degree of innovation.
• Required talent is less costly in one part of the
world than another.
• Typically high turnover — as people grows skills
they find higher paid jobs elsewhere.
Good Idea When…
Work consists of standard patterns and processes
that people quickly can pick up anywhere.
Quality Reasons Cost Reasons

9. 9 | 10 Ways to Improve Global Teamwork With Hansoft perforce.com
Golden Hours
When timezone differences limit collaboration, communication
among distributed team members becomes essential.

10. 10 | 10 Ways to Improve Global Teamwork With Hansoft perforce.com
Division of Work
Division of work (who does what) becomes critical. It’s easier to lose
information during hand-offs, etc.

11. 11 | 10 Ways to Improve Global Teamwork With Hansoft perforce.com
Travel
Team members at distributed organizations lose more time and
energy through travel.

12. Collaboration Using Hansoft

13. 13 | 10 Ways to Improve Global Teamwork With Hansoft perforce.com
Using Hansoft Like Playing a Video Game
Product Owner
• Defines new user stories
• Prioritizes work
Everything happens
simultaneously and is available
to all users immediately.
Scrum Master
• Resolves blocker
• Plans for next sprint
Developer
• Completes task
Developer
• Estimates user
stories created by
product owner

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Use “Delegate to…” and “Visible to…” for Backlog Collaboration
Delegate backlog areas to the team
member(s) responsible for them.
Limit visibility so remote team workers
see only what they need.

15. 15 | 10 Ways to Improve Global Teamwork With Hansoft perforce.com
Use To Do List to Stay On Track
• The To Do List is the tool for
quick updates.
• With Hansoft 10.1, it’s
available in a fast and user-
friendly web-browser view.
• It should never take more
than a minute to update your
To Do List.

16. 16 | 10 Ways to Improve Global Teamwork With Hansoft perforce.com
Have a Clear Definition of Done
• Visualize your flow of work so that everyone can understand it.
• Ensure you capture all value-adding steps so that nothing is forgotten.
• Show and discuss dependencies.

17. 17 | 10 Ways to Improve Global Teamwork With Hansoft perforce.com
Integrate the Toolchain to Collaborate Across Tools
• Distributed teams use
many tools.
• Integrate them (when
sensible) to automate
communication and avoid
lengthy tool discussions.
• Integrate your core product to
Hansoft using the SDK or Web
Service.
Perforce
Helix Core
Atlassian
JIRA
Slack Custom SDK
.NET
Web Service

18. 18 | 10 Ways to Improve Global Teamwork With Hansoft perforce.com
New Integration
• Hansoft 10.1 comes with
a readymade Slack
integration!
• Paste a Hansoft link in
Slack. It fetches status,
assignee, and description.
+

19. 19 | 10 Ways to Improve Global Teamwork With Hansoft perforce.com
Work
Fast
Use Hansoft in
meetings
Give everyone
access
Delegate
Delegate for clear
ownership
Limit visibility so
restricted users
can use the tool
Stay
Updated
Spend 1 minute in
Hansoft every day
Use web view to
update on the go
Define
Done
Have shared
understanding of
quality
Nothing is left
behind or
forgotten
Integrate
the Toolchain
Use readymade
integrations
(i.e. Slack)
Add custom
integrations
Summary — 10 Tips

20. What can we do to make your life as a distributed team easier?
Look out for the upcoming Hansoft 10.1 release!