Better Together SharePoint and Onedrive and Microsoft Teams

1. CHICAGO OFFICE 365 USER GROUP
November 2018
Better together: SharePoint and
OneDrive and Microsoft Teams
W E L C O M E T O T H E

2. Agenda
• Intro to Chicago Office 365 User Group – Who We are?
• Better together SharePoint and OneDrive and Microsoft Teams
• Current and Upcoming SharePoint and OneDrive integration with Microsoft Teams experiences
• Microsoft Teams Architecture and how it related to SharePoint Online and OneDrive
• Illustrations from the community – When to use What?
2
L O O K A T T H E F U T U R E

3. Chicago Office 365 User Group
Who We Are?

4. OUR MISSION STATEMENT
C H I C A G O O F F I C E 3 6 5 U S E R G R O U P
Develop a community that advances free, high-quality, learning
and growth opportunities in Office 365 development, security,
and administration as well as the Azure enterprise security and
mobility suite.
Topics include:
• SharePoint Online, Teams and Groups
• PowerApps and Flow
• SharePoint Framework and the Add-in model
• Enterprise Mobility & Security

5. KEY OBJECTIVES
C H I C A G O O F F I C E 3 6 5 U S E R G R O U P
• Meet regularly (monthly)
• Develop community engagement. Anyone can speak,
participate, and run meetings.
• Coordinate and promote other user groups and events in the
area where it makes sense (E.g., Office 365 Adoption User
Group).
• Further our understanding and knowledge in Office 365 and
supporting technologies such as Microsoft Azure and
Enterprise Mobility + Security
• Create a fun and relaxed environment for the free exchange
of ideas and thoughts

6. MEETING FORMAT & CADENCE
C H I C A G O O F F I C E 3 6 5 U S E R G R O U P
In person once a month
General agenda for each month:
• Upcoming Meetings
• Community Events
• Spotlight on Something Interesting
• Technical Topic and Presentation
• Interest permitting networking/social event
• Join the LinkedIn group for online discussions and news on
latest developments in the field
(https://www.linkedin.com/groups/13610347/ )

7. UPCOMING COMMUNITY EVENTS
• November 29 – Intro to PowerApps and Flow hosted by Chicago PowerApps and Flow User Group
• December 3 – SharePoint Fest
• December 6 - User Adoption Discussion Panel hosted by Office 365 Adoption ​User Group
• February 14 – TBD - Resume Chicago Office 365 User Group (after Holidays break)
7
P A R T N E R S I N C R I M E T E C H N O L O G Y

8. Better teamwork together:
SharePoint and OneDrive integration
with Microsoft Teams

9. Where would I put my files?
• Is it Team vs Team Sites?
• Is it OneDrive or SharePoint?

10. Setting the Stage - How Microsoft Sees SharePoint,
Microsoft Teams, and OneDrive
• SharePoint
• Allows you to collaborate on the content together
• Share documents, have conversations with your team, keep track of events, mange tasks
• Publish dynamic, beautiful content to people in your organization to keep them informed
and engaged on topics, events, and projects
• OneDrive
• Bring your files together
• Microsoft Teams
• Bring your team together
• Create a collaborative workspace for your team and let anybody join, or keep it private.
Use channels to organize activity by topic, area, or anything else.
• Chat 1:1 and with groups
• Connect with online meetings. Built-in video and screen sharing bring everybody closer
together.
• All your team's tools, files, notes, apps, and more, all in one place. Get the best of Office
365 and other services via custom tabs, connectors, and bots.
10
C H I C A G O O F F I C E 3 6 5 U S E R G R O U P

11. Microsoft’s Take on Collaboration Tools
Manage your time & communications

12. OneDrive or SharePoint

16. two

17. • How would I start?
• The file I am working on is the team file or personal file?
Demo

18. OneDrive and SharePoint Working Together – Key Features
• Ability to bring SharePoint
experience in OneDrive and
vice-a-versa
• Ability to save files to
OneDrive by default on
office.com
• Ability to browse files without
losing context in OneDrive
• Ability to move or copy files
from OneDrive to SharePoint
or Microsoft Teams
• Ability to share files with
specific people in Microsoft
Teams
• Full SharePoint Fidelity in
OneDrive
18
C H I C A G O O F F I C E 3 6 5 U S E R G R O U P

19. • Where do I put files?
• Private stuff in my files; team stuff in a shared library
• Where do I go to use my files?
• Wherever it’s most productive!
• OneDrive is the files app for Office 365. It enables you to access, share,
and collaborate on all your files.
AND SharePointOneDrive

20. or Microsoft TeamsSharePoint ?

22. • Every time you use Teams, you use SharePoint
Demo

23. Microsoft Teams and SharePoint Working Together
– Key Features
• SharePoint Integration in
Microsoft Teams
• Platform where Teams files are
stored
• Full Fidelity Integration with
SharePoint Apps, News, Pages,
Web Parts, and Lists and Libraries
• Sync button the teams library
• Microsoft Teams Integration in
SharePoint
• SharePoint Site Title and Logo –
Access Teams from Office 365
Apps Card
• Teams as Menu Item
• Visual Indicator that folder
belongs to Microsoft Teams and
Can’t Delete from SharePoint
• Links back to Microsoft Teams
Channels
• Teamify feature - link from
SharePoint site to "Create a
Team"
23
C H I C A G O O F F I C E 3 6 5 U S E R G R O U P

24. Files
SitesChannels

25. • When should I use SharePoint?
• Every Team uses SharePoint!
• Where do I go to work with my team?
• Wherever it’s most productive!
• SharePoint will be best for creating and managing lists, pages and
composite apps that can be used by everyone in Teams.
AND Microsoft TeamsSharePoint

27. Experience OneDrive and SharePoint in Microsoft Teams
Experience Microsoft Teams in SharePoint

28. Roadmap
Releasing
Now!
Create a Team from
SharePoint
End of
2018
Full SharePoint fidelity in
OneDrive apps
Full SharePoint fidelity in
channels files tab
Full OneDrive fidelity in
Teams Files app
Tabs as apps in SharePoint
SharePoint webparts as
tabs in Teams
Common sharing settings in
Teams
Shared libraries in
SharePoint mobile app
First half
2019
Top of
mind

29. Microsoft Teams Architecture and
how it related to SharePoint and
OneDrive

30. Office 365 Groups Entry-points for self-service creation
Planner “Outlook
“Team”
“Team”
“Team”
“Yammer
Connected”
Group”
X
X
X X=
=
= X
X

31. An everyday guide to Office 365 Groups - http://icansharepoint.com/everyday-guide-office-365-groups/

32. TeamModern GroupChat
Channel
SharePoint
Reply ChainMessage
Images, Emojis,
Stickers, Giphy,
Recordings
Teams logical architecture
One
Drive
Tabs
Folder
Tabs
Activity Feed
Meetings
Calling
Apps
Apps
Contacts
Teams
Chats
Voice

33. File storage
1:N chats
Files are uploaded to OneDrive for Business
and permissions are set for the members of
the chat
Team conversations
Files are uploaded to SharePoint. A folder is
associated with each channel in the team
Cloud storage
Dropbox, Box, Citrix ShareFile, Google Drive
Where are files stored?

34. Illustrations from the community –
When to use What?
How Community interprets Office
365 Collaboration Tools?

35. Yammer
SharePoint
Online
Microsoft
Teams
OneDrive
OneDrive - Personal collaboration
• An ideal platform for the personal workspace - my files, my content, and
shared with me
Microsoft Teams - In-context chat-based team collaboration
• Characteristics – high-velocity communication, tiny audience, very
informal tone, not much confidential/secure, conversational platform
• Use cases - Chat based workspace, project workspaces
SharePoint - Managed team workspaces
• Characteristics - primarily a document management & content storage
system, secured by nature, small to the medium audience, formal tone,
customization for specific users/business area, content collaboration
platform
• Use cases - Department sites, formal resource centers (forms & policies),
private communities, business process applications including
forms/workflows/automation
Yammer - Social collaborative workspaces
• Characteristics – primarily an enterprise social platform, open by default,
share with everyone, broad audience, formal tone, not much confidential
• Use cases – Company-wide social workspaces, event planning sites,
voluntary services communities
My Collaboration
Workspaces
Collaboration workspaces by your reach and proximity

36. The Periodic table of Office 365 - https://periodictableofoffice365.azureedge.net/

37. 2018-08 - Where Work gets done? - https://regarding365.com/where-work-gets-done-8d1d653ef48d

38. When to use what based on Audience, Tone, and Speed
2017-06 - AvePoint - When to use when -
https://www.avepoint.com/blog/strategy-
blog/microsoft-teams-office-365-groups-
sharepoint-yammer/

39. 2016-11 - Avanade - When to use what - https://www.avanade.com/en/blogs/avanade-
insights/collaboration/microsoft-teams-supercharges-collaboration-for-millennials-to-boomers

40. Prescribed decision tree for
files collaboration tools

41. • Current – The Periodic table of Office 365 - https://periodictableofoffice365.azureedge.net/
• 2018-08 - Where Work gets done? - https://regarding365.com/where-work-gets-done-8d1d653ef48d
• 2018-02- Unily - Can Office 365 replace your intranet? - https://www.unily.com/insights/blogs/can-office-365-replace-your-intranet
• 2017-12 - Petri - Not a great news - Email, Docs, Conversations, and Slack Migration approach to Teams including no tools from ISV -
https://www.petri.com/migration-tools-slow-migration-teams
• 2017-12 - When to use what infographics - http://www.loryanstrant.com/2017/12/12/which-office-365-infographic-to-use-when/
• 2017-11 - AvePoint - Skype vs Teams vs others - https://www.avepoint.com/blog/strategy-blog/skype-vs-teams-vs-other-tools/
• 2017-09 - Not It Makes sense - MS collaboration story in 1 slide -
https://blogs.technet.microsoft.com/cloudyhappypeople/2017/09/28/now-it-makes-sense-microsofts-collaboration-story-in-a-single-slide/
• 2017-09 - When to use what - SharePoint vs Teams - https://www.swc.com/blog/cloud/office-365-collaboration-sharepoint-groups-teams-
start
• 2017-08- MS Community - When to use what - https://techcommunity.microsoft.com/t5/Office-365/Microsoft-Teams-vs-O365-Groups-vs-
SharePoint/td-p/92212
• 2017-06-When to use what, a compressive overview of Collaboration tools - https://www.scnsoft.com/blog/office-365-collaboration-tools
• 2017-06 - AvePoint - When to use when - https://www.avepoint.com/blog/strategy-blog/microsoft-teams-office-365-groups-sharepoint-
yammer/
• 2017-05- Sharegate - Teams vs SharePoint vs Groups - https://www.sherweb.com/blog/microsoft-teams-vs-groups-vs-sharepoint/
• 2017-01 - Hyperfish - Groups vs SPO vs Teams - https://blog.hyperfish.com/groups-in-outlook-vs-microsoft-teams-vs-sharepoint-online-vs-
yammer
• 2016-11 - Avanade - When to use what - https://www.avanade.com/en/blogs/avanade-insights/collaboration/microsoft-teams-
supercharges-collaboration-for-millennials-to-boomers
Office 365 – Community Perspectives on “When to use What”

42. Thank you - Happy Holidays, and
See you in February 2019