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1. A Case Study
Showing how Western University Canada is utilizing Primavera P6
and Contract Manager to deliver Capital and Infrastructure Projects.
Session xxxxx
Presentation by:
Fred Janzen B.E.S PMP
Facilities Management
Western University
Capital Project Delivery Using Primavera

3. This presentation will :
1) Present background information on Western University
Canada projects.
2) Discuss how P6 is used to deliver projects.
3) Discuss how CM is used to deliver projects.
4) Discuss integration to ERP systems.
5) Illustrate how Western uses UPK to assist in the delivery
of projects.
6) Illustrate the reporting tools that Western uses.
7) Show Western’s Roadmap for Primavera evolution and
lessons learned.

4. Research Intensive University
• 35,000+ Students
• 3500+ Staff and Faculty
• Operating Budget - $555 M
• Research Budget - $208 M
• Located in London, Ontario, Canada
Western University Organization

5. Campus Facilities
Richard Ivey School of Business (under construction)
University College ca. 1920

6. Campus Geography
Main campus - 155
hectares/380 Acres
Land Holdings – 480
Hectares/1175 Acres
15 KM (9.5 Miles) Roadway
93 Buildings
9 Residences/ almost 5000
beds
Growing

7. • 200 – 300 capital & Infrastructure projects
• $10,000 to $3 Million
• Infrastructure, Classroom and Lab enhancements
• 10 – 15 medium projects
• $5 to $15 Million
• Renovations, Major Infrastructure
• 4 – 5 major projects
• $15 to $100 million
• New Building
• Major retrofit old buildings to new standards
• $150 to $300 million budget
Projects

8. Facilities Engineering Staff
Internal staff
• 20 Project coordinators, Managers and Engineers
• 100 Trades persons (includes 6 person project crew)
• 5 Design persons
•External
• 30 to 40 General contractors
• 20 to 35 Consultants and Architects

9. P6 Dashboards

10. P6 Dashboards

11. P6 Dashboards

12. P6 Dashboards

13. P6 Dashboards

14. P6 Enterprise Project Structure

15. P6 Enterprise Project Structure

16. P6 Scheduling

17. P6 Scheduling

18. P6 Scheduling

19. P6 Scheduling

20. Primavera Contract Manager

21. Facilities Management
CM Control Center

22. CM Western Control Center

23. Facilities Management
CM Workflow

24. Facilities Management
CM Workflow

25. CM Submittals

26. CM Submittals

27. CM Submittals

28. CM Submittals

29. CM Information

30. CM Daily Reports

31. CM Site Meetings

32. CM RFI's

33. CM Costs

34. CM Costs

35. CM Costs

36. CM Costs

37. Primavera Reports

38. Primavera and ERP
Primavera P6 P.S. Financials Primavera CM
Vendor Records One Time upload into
Implementation Project
Update manually
Purchase Order Purchase Order Input
P.O. or Contracts
Work flow Approval
Vouchers
Nightly Build
Payment Requisition
Input
Workflow Approval
Purchase Order
Changes
Change Order Input
Workflow Approval
Project WBS
Summary Cost Activity
Activity Expense Tab
GL Information
Project Level
Encumbered and Actuals
GL Information
Detailed Information
Cost Worksheet
Actuals
Voucher
Nightly Build
Invoice Input
Workflow Approval
EDI
XML File
Manual
Entry
XML
Flat File
EDI
XML File
DB
Link
XML
Flat File
DB
Link

39. UPK and Primavera

40. UPK and Primavera

41. Western's Roadmap
Projects
CM 14
PS –P6
PS –CM
UPK
New User
Training
Cost
Modules

42. Questions