Time Management Secrets & Red Flags for Productivity and Avoid Procrastination

|Contents|
Chapter 1: 5 Red Flags Your Time Tracking Costs Productivity…………….............. 3 - 9
Chapter 2: 5 Noteworthy Time Management Secrets for Entrepreneurs………….10 - 15
Chapter 3: How to Enable Transparent Time Tracking for your Employees…… 16 - 20
Chapter 4: Time Management Tips for Product Managers…………………………….. 21- 25
Chapter 5: The secret to Time Management & Productivity……………………………26 - 32
|Conclusion|

Are you under the notion of being a workaholic since the lack of time
takes a toll on your work? With changing dynamics in the digital age, time
tracking has served to be an advantageous affair to both, employers and
employees.
What boosts your productivity depends on the set of priorities. Not only this
but also the right time tracking software must suit your company’s
requirements and goals.
Why is Time tracking important in Organizations?
Given that Project Management is a heavy responsibility, the benefits you
gain from time tracking with project management tools have a greater edge.
That said, defining the deadlines, delegating tasks, and analyzing the results
are three main cornerstones that make Project Management a prime
weapon to achieve a higher ROI.

Micro-management is a term that’s long forgotten because it’s nearly
impossible to keep a tab on every task assigned without a tool.
All in all, the absence of resourceful Time Tracking software can turn your
dream project into a nightmare.
Are you already using a Time Tracking Tool?
Are you sure you’re tracking time properly?
Oftentimes, it’s the employees’ approach towards time tracking and not just
the organization’s software that’s responsible.
In other words, you can’t manage your time if you don’t know how to do it.
If you’re currently using a time tracking tool that hasn’t reaped you the
desired fruits as yet, it’s time to watch out for some Red Flags on Time
Tracking practices that could be crushing your productivity.
With the relevant fixes, you’ll get a clear picture of how effectively this
information can transform your long working hours into productive hours.
What made Time Tracking a success
for the last few years are
Billable vs.
non-billable
hours
Resource
Utilization
Identifying
resource
availability
Total project
hours vs.
spent hours
Planned vs.
actual hours

1. Randomly Filling Timesheets
“Guesswork” takes the centre stage as a time tracking challenge and a red
flag. Most of the employees use guesswork while filling the timesheet when
they forget to mark the time after task completion. It’s a natural practice to
enter estimates and not the exact hours spent at work or on each task.
“Break free from “Guesstimates” as they act as senseless logging of time
hours.”
Why is it important to log timesheets efficiently?
The major problem with filling timesheets is people thinking about how long
they have been working and accordingly, segregating time into equal work
hours for each task. This causes confusion to allocate future tasks for
different projects to hit timely project delivery.
This usually happens when most of the tools available don’t allow users to
focus on their work. It gets burdensome for employees to fill in when and
how they worked.
For example, Orangescrum automatically tracks time on individual tasks for
a week and then analyses a variation in similar task types, if any. Not only
this, but it also tracks resource availability with time duration for all
activities your team has worked on.
2. No Real-time tracking / Multitasking
Firstly, having multiple projects on hand makes an employees’ life tedious.
With this in mind, it’s crucial to educate employees on the priority
workflows of each project. Focusing on a single project or task at a time has
done more good than lurking over multiple tasks, resulting in zero
productivity.
According to Tempo’s 2019 report, “Multi-tasking without time-tracking
decreases productivity to 45%”.

A lot of employees are unaware of the fact that the websites and apps they
visit need to be recorded. While switching between apps, using a gamut of
tools and several websites, it becomes a business mandate to record such
visits in timesheets and reports.
The only way to make data that reliable is some genuine time tracking
software. This also means, making it easier to maintain a particular project
team time tracking.
3. Misleading Time tracking reports
A 2013 survey conducted by Replicon showed that “96% reported that their
employees make mistakes when reporting their working time”.
This survey was conducted on 432 professionals and must have some hard
truth to it.
It’s wise for Managers to check how their employees spent their working
hours (Time tracking shouldn’t be confused with ‘spying’).
Most of the employees do not understand the impact of the misleading time
reports created by them.
Failing to create accurate reports for hours spent in given activities could
lead to failure in allocating resources and assignments. Inaccurate data in
timesheets mean wrong decisions for the management. This can reflect
badly on the brand itself. It could also lead to huge budget losses for the
organization.
The main reason is that employees consider time tracking as a time-wasting
admin task. After all, not every tool would offer the feature of detailed
reports.
It’s essential for organizations to use the software which enables generating
accurate and detailed reports.

3. Ad-hoc Requests that affect Time Tracking
With projects running at maximum capacity, a mid-project could pop up and
disrupt the steady workflow of an employee’s schedule.
Firstly, let’s understand why leaving Ad-hoc projects untracked is a big
deal—
Aids in eliminating the root cause of a particular challenge
Helps in justifying current headcount and lobbying for additional
resources
Addressing urgencies that could profit business and employees alike
Saying “no” to lesser important tasks and rescheduling is better than
keeping the task hanging
So, what’s the best way to track ad-hoc projects?
Creating a centralized request hub
Segregation of request types
Record the number of requestors and their priorities
Timing of the requests
Time spent by you on such requests per day/week/month
Defining project requirements and clarifying expectations
This also rings a bell about the famous Pomodoro technique that reflects on
the importance of taking shorter breaks during regular intervals. This in turn
stimulates the brain to enhance productivity. This is a famous ‘time
blocking’ method that can work well with time tracking.
The idea is to strike a balance between Time Tracking and ‘Time Blocking’
that can be utilized in such scenarios.
When the focus is on quantity, productivity becomes the need of the hour!
The Managers who used Orangescrum could utilize time blocking with time
tracking, thanks to its project management tool. This had a greater impact
during the onset of Covid -19 crises when remote team time tracking was

the only way to ease ad-hoc requests. With a lot of tasks on hand, many of
Orangescrum’s users could gather ad-hoc requests to plan them into a
combined task.
4. Procrastination
Procrastination is a devil that leaves you with heaps of workload.
Make sure you get rid of pending tasks asap for saving yourself the horror
of workload management.
A procrastinating mind never takes tasks on hand until the deadline date
commences.
Managers need to pay attention to reasons that may have caused
the procrastination:
Low motivation Lack of Training Faulty assumptions
Poor Time
Management
Lack of interest in
the subject
Lack of goals

This lists a blend of skill and will issues. However, if it’s a skill issue, you
need to follow a strategic approach.
The solution to this?
Time Management is the ultimate solution to Procrastination.
Avoid taking on heavy tasks at hand and slot some of them with easier
tasks.
Managing your time with a personal sub-task reminder can get you on
your toes.
Set a target for each little task (Create a checklist).
Slotting your tasks into smaller tasks can bring more clarity to your goals
and align with that of the management.
Parting words
Time tracking is more than just numbers!
Working solo or with a team will definitely demand your efforts in tracking
time. What’s more important is how strategically you use the software that
allows you the comfort and ease of delivering projects on or before time.
An all-in-one time tracking system for delivering complex projects is what
organizations need today.
Make Orangescrum a part of your Project Management journey and join our
family of happy customers!
Let our Project Time Tracking tool decide for you!

Time Management has earned an underrated title over time. It’s a term that
people use but seldom implement in their lives.
A recent study revealed that most people are productive only for 3 hours or
less in an 8-hour workday.
Where do the rest of the 5 hours vanish?
Is it “Burnout”?
An entrepreneur’s life revolves around managing an unlimited list of tasks
along with preventing burnouts. They don’t enjoy the luxury of sharing the
tough tasks with the whole team. That’s exactly when they function as a
‘One-man’ army.
As a result, this takes a toll on juggling between personal and professional
lives, resulting in burnout.

Ever wondered how Time Management has played a crucial role in an
Entrepreneurs life?
Statistics on Time Management utilities by Entrepreneurs—
According to new research from The Alternative Board, the average
entrepreneur works only 31.9% of the time working on their business
such as strategic planning, long-term goals, etc.
Another latest report by Business Pulse Survey cites nearly 63% of
business owners exceed hours of working a week whereas the average
entrepreneur works close to hours!
40% of business owners admit to not maintaining an ineffective
annual operating plan/budget.
When it comes to web browsing and researching, 32% of their time is
spent on email/web browsing.
A change of mindset works to your advantage—
“Treating Time Management as Money Management resolves half the
burden”
But what about the rest half?
• “The key is in not
spending time, but
in investing it.”
As the American Educator and
businessman Stephen R. Covey rightly
said

“Repurposing” the dead zones of your time management can work wonders.
How can a busy entrepreneur utilize Time Management
effectively?
1. Batch Smaller Tasks
Breaking down projects and completing tasks is the key motive of batching.
Breaking down larger projects and tasks into smaller ones can provide the
required clarity for gauging the tasks that need attention.
Set priorities: After breaking down each task, set priorities for meeting
deadlines.
Label each task by function: Keeping your focus on similar tasks can help you
stay on track and save time. For example, emailing numerous people like
stakeholders, investors, bankers, etc. can be batched into one category.
Setting your priorities per these batches keeps your credibility intact.
2. Time Tracking
Have you analyzed the major time wasters?
It’s time to focus on where you spend your time and the duration spent on
it. Documenting and noting down can provide self clarification.
Need something that automates your time keep you on track with your
milestones? Investing in Time Tracking software will only do better than any
harm.
A remarkable time tracking tool offers a better project estimation. Seamless
and accurate estimation leads to effective management of pipeline plus
project revenue.

For example, a self-paced starter, Narshion N. found Orangescrum easy to
use with advanced functionalities to save and track time.
Orangescrum addresses critical time tracking challenges and offers a
software suite for our agile teams and a task-oriented management
approach.
Having said this, intelligent Time Tracking with a Project Management tool is
sure to skyrocket your productivity!
3. The 80/20 Rule
The 80-20 rule simply translates to 20 percent of customers equal 80
percent of sales.
Efficiently utilizing the best assets to create maximum value out is the
principle of the 80-20 rule.
Entrepreneurs need to understand that getting busy isn’t going to make you
rich.
Managing yourself as an Entrepreneur makes you one of a kind.
The objective of “Time management” is productivity and achieving more
with limited assets is the easiest way to succeed and saving time on the
personal front.
Orangescrum’s time tracking software has
helped numerous entrepreneurs with achieving
goals. An entrepreneur has to track major
chunks of work just like a project Manager

4. Invest In Productivity Tools
Did you know that entrepreneurs spend nearly 77% of their time completing
truly urgent tasks?
A cluttered workflow can have unpleasant impacts on productivity leading to
stress and delays.
Investing in business productivity tools like Project Management software or
cloud-based time tracking software can result in 5X your productivity levels.
An all-in-one project team time tracking tool can get your projects and tasks
in order, plus, provide insights on tasks completed.
As productivity is the crux of managing tasks, Time Blocking plays a major
role in getting more work done with little.
Time blocking is especially beneficial for entrepreneurs as it has a lot to do
with quantity. It focuses on discipline, planning, and objectivity.
What more would an entrepreneur demand if quantitative goals get fulfilled
without compromising on quality?
Steps for Time Blocking—
Slot your priority tasks into a calendar.
Depute dates and specific hours with deadlines.
Sticking to the tasks that need attention relieves half the workload.
Result? Complete tasks earlier than you expected. So now you know how to
plan your work ahead of time and track your progress.

5. Avoid Multitasking
Working on multiple tasks puts your time and energy at stake. What you
achieve in the end is nothing.
Multitasking serves to be a major wasted time. Focusing on one thing at a
time goes a long way in the process of hitting productivity goals.
Multitasking calls for the urgency and need for delegation.
To maximize its effect, Resource allocation plays a great role. Entrepreneurs
can have a system of tracking resource availability through various tools.
Remote Time Tracking: Multitasking woes are especially applicable amid
the Covid-19 crisis when companies began operating remotely.
Entrepreneurs and Project Managers have resorted to remote team time
tracking tools that increased more productivity than ever.
Time has changed and dependency on these tools has proven to reduce the
hassles of collaboration.
Time Management is a long term Investment
If you’re a person who is limited to the practice of filling up time-sheets, you
already know the next dig. If you aren’t, the best way to manage your time
is to invest it in the right places with those who can ease your efforts.
Time is a precious investment for the long term and it also equals money.
The more time you spend on productive tools and practices, the better
outcome you’re bound to achieve.
Orangescrum, an apt Time Management Software
If time tracking and better work-life balance have become the need of the
hour, Orangescrum is your go-to time manager.

It also offers capabilities of task management to take control of tasks across
growing teams. Get your managers to work productively with 3X results with
single software.
As a project manager, are you still chasing your team for project time
tracking?
Every employer knows that time tracking is very important for productivity.
But it always depends on the employees to make it transparent.
What isn’t tracked can’t be measured or improved!
As per the report of statistica, an untracked working environment could
cost $7 million in a day in the USA.
And why do they not want to time-track? They say..
it will be time-consuming

gathered information are not useful
they think management is spying
their poor performance will be highlighted
their work cannot be sufficiently measured
and many more excuses
Painful isn’t it?
Still, we can motivate the employees to track time and can enable its
benefits for personal and professional growth.
Let’s start with;
What is time tracking?
Simply put, time tracking is a mechanism that project managers and
employers use to track the work of their team members for multiple
purposes. Like billing, payroll, operations, etc.
Organizations deploy time management software to simplify the overall
process. These software help employees to be more organized and efficient
and increase overall productivity.
Time tracking software have proven to help save both time and money
How to plug these tools into your working culture?
Clarify the benefits:
Speak to your team and let them know why they need it. Here you as a
project manager or employer need to be with your team to specify your
purpose and benefits behind time tracking

Explain time tracking is for their best interest, like;
ensures work is allocated equally
protects against work burnout
helps to track overtime
also explains the extra work capacity
helps to identify the inefficient workflow and bottlenecks
highlights the work distractions
helps identify tasks that consume more time
transparency over project progress
helps for effective task scheduling
Integrate with each workflow:
By integrating time tracking within your project workflow will prevent
manual error prone reporting and efforts.
Additionally, incorporating time tracking into team workflows makes task
management more visible.
Still, you have to make it easier to do by integrating the right tool.
The time tracking module may not provide the expected result until both
employees and the employers do not ensure their mutual respect.
Sometimes the team members feel that the time tracking is hurting their
privacy.
But this is not the real fact.
Employees should feel comfortable offering to track their time so the
project manager can cultivate an open and hassle-free working culture.

Be Open and Transparent with your Employees
When the time tracking is processed, there will be a learning curve. So the
organizations must ensure proper training to get people involved in it and
increase adoption.
Once a time tracking culture is established, the business gets precious data
that they can use to improve business processes and workflows.
Then encourage team members to share feedback about time tracking.
It is important to witness the benefits of the time tracking culture by your
employees. Once they start seeing a rise in their efficiency, they will act
accordingly.
Showing you think about their comfort and wellbeing means they will adopt
time tracking in no time at all.
Why time tracking matters
Honestly, motivating the employees is a tough job.
But giving them a thorough idea of how they and the organization can
benefit will do a world of good. Building trust and gaining confidence in the
initiative is crucial.
This way, each team member will look forward to maintaining it, instead of
considering it as a compulsory evil.
What can
make it
better
don’t forget
to time track
per task
talk about
how to
optimize
workflows
ask about
how value-
based pricing
is better than
hourly billing

By using the right tool, companies can correlate valuable data, competence,
and employee output to optimize their operations and refine their vision
consistently.
For straightforward time tracking, Orangescrum allows companies and
workers to be fruitful at exceptional levels.
Orangescrum Time tracking
Orangescrum is a popular & easy to use time tracking software.
It has many useful features such as agile project management, task
management, resource management, time tracking, and comprehensive
collaboration.
Customers have maintained that they have seen at least 30% productivity
rise with Orangescrum.
Conclusion
It’s never too late to make the right decision. It’s time to improve your
employees’ productivity. Integrate Orangescrum in your work process and
set a culture in place right away to assist employees to yield better results.
With the use of time management software, project teams
are able to:
See where
their
teams
spend the
most of
their time
Identify
non value
add tasks
Increase
billable
hours
Invoice
accurately
Complete
projects
on time

Time Management is a must have life skill for all professionals and is all the
more crucial for Product Managers. They are superlative breed of sorts as
they are different things to different people in the organization. Customer
Success Manager, Product Sales Manager, Product Marketing Manager,
Project Manager, People Manager and what not.
Imagine what their work week would look like.
Where do you think they should be spending the most of their time? Can
you pick one easily?
Effective product managers need to primarily focus on the customer
feedback, product roadmap and development.

So how can product managers do effective time management to ensure they
meet the product vision, deliver what the customers need and drive revenue
realization for their business?
Conduct Short Meetings
Product Manager is also the product marketer both internal and
external. He/she is responsible for getting the product out to the customer,
socializing the product vision, validating the product roadmap, making sales
& marketing team aware of the upcoming releases and working constantly
with the dev team to release a workable increment that their customers
would love.
Now, if he spends all his time in meetings he will be lost.
Hence, setting up the right meeting cadence with all the stakeholders
respectively is the first step towards optimum time management.
Daily stand-up with the development team on the day’s activities and status
at the beginning of the day helps set the goals to be met daily.
Reviewing all feedback received from the existing customers by the support,
ensuring the support team understands the product well and is capable of
And to do it successfully, they need to spend
considerable amount of their time on
Customer
feedback calls
Support team
meetings
Product
backlog
grooming
Development
teams

responding with meaningful answers is also a key weekly activity for the
product manager. Set that one meeting and get done with it.
Do not entertain ad hoc meeting requests.
Same applies for any meetings on product overviews with the sales and
marketing teams.
Stop being the bottleneck
Product Managers love being the go-to person for any and everything
regarding the product. In the short run it feels good and very soon they get
strangled due to this responsibility.
You are a product manager, not a live chat agent!
Organize all shareable info in a manner that allows all the stakeholders to
self-serve.
People can always reach out for any classified or crucial information w.r.t
the product’s vision or roadmap.
Make a thorough content plan for every upcoming release. E.g.
Feature overview content
Benefits
How to content
In addition nip the excess anxiety in the bud by sharing the feature release
plan with the key stakeholders, so they know what they will get and when.
This will prevent unwanted shoulder taps, emails or review meetings.
At the same time, provide the stakeholders a platform to send in their
feedback as well as feature requests instead of reaching out to you directly.
This will free up a lot of your time spent on meetings with zero to negligible
outcomes.

Empower the development team
This can mean multiple things to multiple people.
More than the technical execution aspect, the development teams need to
breathe the product vision.
The product features, their use, benefits must be very pronounced in their
minds and they should be able to see how all of these tie into the overall
product goals.
The team must be able to visualize how the end user/customers will use the
product.
Why is this important to you as a product manager?
If not, you will be turning into a developer, stepping into every minutes of
the issues and development aspects. A huge time drain on your part.
Plus the amount of bugs, features not meeting the acceptance criteria &
delayed releases will all end up eating your time that could have been spent
on more crucial activities.
Product Managers are meant to be proactive and not reactive. Hence, the
more you empower your team the more time you get to spend on
Grooming the product backlog
Capturing customer feedback
Analysing the competition
Expediting go-to-market
Development team productivity and efficiency is a must to execute releases
on time with high quality. Hence, story sizing, estimating and delivering
requires the team to be conscious about how they track their time &
optimize it.

Practice Time Blocking
Time blocking also known as the Pomodoro Technique is the best known
technique for consistent peak performance.
As product managers, it is important to identify your peak performance
hours and block them for all your crucial activities.
Do not accept any meeting requests or shoulder taps then. Decline politely.
Plan for all the crucial decision making items then and knock them all one
after another.
Pomodoro Technique basically emphasizes that one take a break every 25
mins for 5min and then refocus on the activity. And take one 20-30mins
after repeating the above 4-5times.
Summary
Time management is more about effectiveness rather than efficiency for
product managers. Plan your day and week with activities that directly
contribute to achieving the product goals.
Set specific % of hours per day/week for the various meetings with different
stakeholders. This way you will focus only on the must do activities rather
than ok to do tasks.
Remember, you do not have the luxury of free time that you can
accommodate stuff that are not likely to help with the product goals.
The more you disseminate information properly and reduce dependency, the
more time you have to concentrate on refining the product.
Product Managers prefer Orangescrum to centralize all product information
exchange, maintain their backlogs, execute sprints and improve team
velocity.

Orangescrum helps product managers to collaborate contextually with their
development team, make the team self-organized and execute seamlessly.
It seems that there is not enough time in a day. But since we all get the same
24 hours, how do some people achieve so much more at the same time than
others? The answer lies in good TIME MANAGEMENT. The secret lies in time
management.
Here’s a situation that gives you a jittery feeling…
The project deadline is nearby. You only have a few hours left until you need
to submit the final version of the project. Your heart beats fast, your knees
bounce . . . What to do then? My friend, you need to learn better time
management.
So, what the heck is Time Management?
Wikipedia says- “Time management is the process of planning and
exercising conscious control of time spent on specific activities, especially to
increase effectiveness, efficiency, and productivity. It involves juggling

various demands upon a person relating to work, social life, family, hobbies,
personal interests, and commitments with the finiteness of time. Using time
effectively gives the person “choice” on spending/managing activities at
their own time and utility”.
In this post, I’ll discuss;
The importance of Time Management
Common problems with current Time Tracking Solutions
How to fix these problems and grow your business with Orangescrum
So without wasting much time, let’s get into the facts straight…
The importance of Time Management:
Whether we agree or not, time is valuable to us. All projects, big or small,
require time.
There are lots of ways to tackle the issue of time management – you can
download apps, create lists, use different tools, etc. But if you don’t know
why it’s important for you to better manage your time, then these apps or
tools aren’t going to help you anymore.
First of all, you need to take a moment to think about your time before you
spend it. It will help improve your time management
and productivity immediately.
I used to think that time management is only a business tool, just like a
calculator or a cell phone. It is something that helps you increase
productivity and eventually costs you more money.
Then I learned, time management is not a peripheral activity or skill. It is the
core skill upon which everything else in personal and professional life
depends.
“Look upon Time Management as a vehicle that can take you from wherever
you are today, to wherever you want to be in the future.” – Brian Tracy

5 reasons why you need to be better at Time Management –
Time is limited no matter how you slice it. If you want to rise through
the ranks, you have to acknowledge the importance of finding a way
to manage this limited resource
You can accomplish more with less effort
Improved decision-making can be achieved
To become more successful in your career
To reduce stress- You’re better able to estimate how long a given task
will take you to complete, and you know you can meet the deadline.
Benefits of Time Management:
The ability to manage your time effectively is important. Good time
management leads to more efficiency and productivity, less stress, less
wasted time, and far more successful life. Here are some benefits of
managing time effectively:
Stress Relief– Making and following a task strategy makes a person
feel less stressed and reduces anxiety.
More Time– Proper time management gives you extra time to spend
in your daily life. People who can manage their time effectively, spend
fun times on hobbies or other personal pursuits.
Ability to Realize Goal– Individuals who practice good time
management are the ones to achieve their goals and objectives in a
better way.
Ordinary people think merely of spending time. Great people think of using
it.
So this was just a trailer of good time management. But what if you are
suffering from poor time management?

Consequences of poor Time Management:
Poor Workflow– The inability to work ahead and stick to the goals
means poor efficiency. If there are several important tasks to
complete, an effective plan is required to complete the tasks first. If
you don’t plan before, it can lead to low productivity.
Time Wastage– Poor time management results in wastage of time.
For example- by juggling social media while doing an assignment, you
are distracting yourself and wasting time.
Poor Quality of Work– Bad time management makes the quality of
your work suffer. Trying to complete the work at the last moment
compromises quality.
Poor Reputation: If clients can’t rely on you to manage your time to
complete tasks, their expectations get affected.
When it comes to a project manager, it is important to know the hours the
resource is putting on different activities. Over time, accurate reporting of
time by the resource helps the project manager to understand the
performance of a particular type of activity.
This information will be extremely useful for the estimation for the next
projects, especially if the activities are similar. Furthermore, the proper time
entry enables the project manager to check whether or not the spent
hour(s) is exceeding the estimated hour(s) and mitigating the risks.
And to get the same, Time Tracking comes into play.
Role of Time Tracking-
Time tracking offers several benefits for you and your business such as
improved productivity and the ability to make more money for your business
by billing for the exact hours you work.
While you can log time on paper or a spreadsheet, there is a better
way: Time Tracking Software. The software stores your information
centrally, you don’t have to enter data manually.

Benefits of Time Tracking for Your Business:
Improves your productivity: Do you ever wonder where your day is
spent? By tracking your time, you can get how you spent it and what
the time killers are. Hence, you can easily improve productivity.
Identifies areas that need improvement: Beyond identifying time
wasters, time tracking lets you pinpoint tasks that are taking too long.
You may benefit from gathering more details easily or limiting
changes.
Ensures invoices are correct: Many business owners bill by the
hour. Track your time so that the final invoices are correct and your
client is paying you for all working hours.
Proper future project planning: Fortunately, with the help of time
tracking, you can see how long similar projects took to create an
accurate invoice and how much time a project took to complete. So, it
helps to identify how much the project will cost and what more time it
will take to finish.
Time Tracking problems and their solutions:
You can manually document your time in a spreadsheet, but that takes more
time. The time tracking tool is a better option for this. They automatically
track your resources’ working hour(s), billable/non-billable hour(s), and
estimated hour(s). However, there is yet another problem: many time
tracking tools have shortcomings:
Keep track of non-project work:
Most project managers are primarily interested in the time their team
members spend on productive work. In most organizations, resource
utilization is determined by comparing the number of available hours to the
number of estimated hours.
However, it’s also vital to understand what employees are doing with their
non-project time. Creating specific tasks for different categories of non-
project time such as paid time off, travel time and time spent on
administrative tasks can put insight into how much extra time employees
could be spending on their billable hours.

Applying time to the correct project or task:
Projects can be complicated with hundreds of tasks and sub-tasks assigned
to different team members. When team members search for their tasks,
they suffer more and spend more time searching for their tasks.
Orangescrum is time tracking software that practically solves this problem.
It shows team members’ work details on a single platform. That means,
being a project manager, you can check which team member spent more
time doing his/her task, who spent less, how much billable and non-billable,
etc.
Getting Up-to-Date Time Tracking Information:
As a project manager, you are expected to provide up-to-date information
on your projects regularly. Mostly, employees don’t prefer
micromanagement in their workplace. That is also a disadvantage for time
tracking. If you are using older time tracking software, you may not be able
to access the most recent time entry records.
With the help of Orangescrum, resources can view their entered time in
daily, weekly, and monthly formats. At the end of the month, they can
submit the time reports to the managers. Once the time report is submitted,
the entered time will be locked so further changes are prevented.
Conclusion:
Managers and administrators can go through various reports and monitor
the time for various purposes. The combination of effective project
planning, resource allocation to activities, and tracking of time add a lot of
value for organizations that are managing multiple projects and resources.
Regardless of what is preventing you from reporting on an accurate and
timely basis, Orangescrum can help. With a simple user interface,
automatic time tracking features, and real-time reporting capabilities,
Orangescrum takes the frustration and confusion out of project
management time tracking.
Time is what we want most, but what we use worst…

Think about this limited resource and utilize it in a better way. Manage your
time effectively and get the best out of it like a pro.
Thank you for reading this post. Hopefully, you guys will like this. If you find
it helpful, then please share it with your friends and colleagues and let them
know the secret that is out now. Subscribe and get more related blogs.
Orangescrum
Cloud: https://www.orangescrum.com/
Open Source: https://www.orangescrum.org/
Blog: https://www.orangescrum.com/blog/
Email: support@orangescrum.com

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