2. Duty of Sector Officer
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3. Sector Officer
Sector officer is a person responsible for 10-12 polling stations
(Sector)..
He is specifically responsible for his
polling locations,
vulnerability mapping,
voters served by the polling locations under him and election
management. He is supported by polling officers at polling
stations and he reports to Returning officer.
For purpose of electoral roll he is reported by BLOs and he
reports to ERO.
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5. Overall objective
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To provide clarity to Sector Officer on
•Election Management
•Law & Order
•Model Code of Conduct
•Polling Process
•Functioning of EVM
•Coordination
•SVEEP (Systematic Voters' Education and Electoral
Participation)
•and other important aspects of election
6. Role of Sector Officer
Election management for the assigned polling stations
from the day of announcement of schedule of election
till the end of poll day.
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7. Responsibilities and Authorities
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Pre-poll
responsibilities
about polling
locations
Pre-poll
responsibilities
about polling
locations
Pre-poll
responsibilities
about the voters
Pre-poll
responsibilities
about the voters
Pre-Poll
responsibilities
about vulnerability
mapping
Pre-Poll
responsibilities
about vulnerability
mapping
Poll-eve
responsibility
Poll-eve
responsibility
Poll day
responsibilities
Poll day
responsibilities
AuthoritiesAuthorities
8. Pre-poll responsibilities about polling
locations
• To finalize the routes of polling
stations
• To ascertain and provide
necessary infrastructure at
polling stations
• To verify that the party offices
do not exist within 200 meters
periphery of polling stations
• To keep an eye out for and
report on violation of model
code of conduct
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POLLING LOCATION
9. Pre-poll responsibility- About the voters
• To generate awareness about
the functionality of EVMs
amongst voters of each polling
station.
• To conduct voter contact
programme
• To ensure that wide publicity is
given to new polling stations
• SVEEP (Systematic Voters'
Education and Electoral
Participation)
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10. Pre-poll responsibility- About
vulnerability mapping
• To identify villages, hamlets and segments of
voters vulnerable to threat and intimidation
• To identify persons responsible for threat and
intimidation in identified locations
• To be accountable for ensuring free access of
voters for voting
• To make frequent visits of vulnerable locations for
confidence building measures and fine tuning the
vulnerability mapping
• To prepare sector plan with a sketch
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11. Poll-eve responsibility
• To ensure availability of polling teams and all
election material as per Checklist at their PSs.
• To ensure that security force has arrived at PSs
according to the plan
• To clarify any last minute doubts on EVM operation
or the polling process, amongst the poll personnel
• To ensure observance of Model Code of Conduct as
well as prevent/report/act upon deviations from
prohibitory orders enforced during election period
• To ensure the mark of 100m and 200m boundary
around the assigned polling stations
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12. Poll day responsibility
• To observe the implementation
of provisions of Model Code of
Conduct
• To be present at any one of the
polling stations assigned to
him when mock poll procedure
is carried out
• To ascertain the mock poll
status before commencement
of poll- remedial action to sort
out problem, if any
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13. Poll day responsibility
• To ensure the poll process start at
given time at all PSs
• To make frequent visits and pay
attention to the PS where the mock
poll had to be conducted in the
absence of agents
• To ensure that security forces
deployed at PSs are in position
• To ensure availability of spare EVMs
for replacement
• To ensure replacement of EVMs, if and
when required, within 90 minutes
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14. Poll day responsibility
• To track and report the presence/
absence of polling agents
• To assist polling team inside polling
station with procedures
• To maintain the purity of poll process and
check all aspects of polling during their
visits to PSs
• To pay special attention on the day of poll
to verify whether voters from the
vulnerable habitats/ communities are
turning up for voting or not and inform
RO for remedial measures
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15. Poll day responsibility
• Replacement of polling personnel from
reserve parties
• To ensure distribution of honorarium to
polling personnel
• Provide inputs to Presiding Officer,
Polling Officer and Booth Level Officers
• To ensure that the procedure of sealing
of EVM etc. is done properly in all PSs
• To ensure the closing of register form
17A as per ECI instructions.
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16. Authorities of Sector Officer
• Section Officers shall be designated as
Zonal Magistrates for the same area at
least 7 days before poll day and will be
provided powers of special executive
magistrates
• CRPC, Section 144 in The Code Of
Criminal Procedure, 1973
• section 144, sector officer will have
following authorities
– Sector office will have power to issue
order in urgent cases of nuisance of
apprehended danger in cases where, in
the opinion of a sector officer there is
sufficient ground for proceeding under
this section and immediate prevention
or speedy remedy is desirable
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17. Authorities of Sector Officer
– Sector officer may, by a written order stating the
material facts of the case and served in the manner
provided by section 134
• (Explain the 134 and mention instruction)
– In cases of emergency or in cases where the
circumstances do not admit of the serving in due
time of a notice upon the person against whom the
order is directed, be passed ex parte
– Direct any person to abstain from a certain act or
to take certain order with respect to certain
property in his possession or under his
management
– Sector officer under magisterial power may either
on his own motion or on the application of any
person aggrieved, rescind or alter any order made
under 144 sections, by himself or any Magistrate
subordinate to him or by his predecessor-in-office
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18. Selection and finalization of polling
locations
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Preparation of
Route Map
Preparation of
Route Map
Ascertain & Provide
Infrastructure at
Polling Location
Ascertain & Provide
Infrastructure at
Polling Location
Wide Publicity of
New Polling
Stations
Wide Publicity of
New Polling
Stations
19. Preparation of route map
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Polling Station-1
Polling Station-3
Polling Station-2
Polling Station-5
Polling Station-6
Polling Station-4
Various Routes to
reach Polling stations
Alternate Routes to
reach Polling stations
Shortest Routes to
reach Polling stations
Road Condition,
River, Nala, Bridge
Approximate time to
reach
30 M
in.
1 Hhr.
20 Min.
10 Min.
Approximate Distance
30 Km.
30 Km.
15 Km.
20. Ascertain & provide infrastructure at
polling locations
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21. Wide publicity at new polling stations
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Complete postal address with
easily identifiable landmarks
Publicity through local media
22. Conduct of vulnerability mapping
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What is
vulnerability
What is
vulnerability
What is
vulnerability
mapping
What is
vulnerability
mapping
Personnel involved
in vulnerability
mapping
Personnel involved
in vulnerability
mapping
Role of Sector
officer in
vulnerability
mapping
Role of Sector
officer in
vulnerability
mapping
23. What is vulnerability
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Vulnerability
as defined
by ECI
Susceptibility of any
voter or section of
voters, whether or not
living in a
geographically
identifiable area
To be fully prevented
from or influenced
upon in relation to the
exercise of his right to
vote in a free and fair
manner
Through
intimidation or use
of undue influence
or force of any kind
on him/her
25. Personnel involved in vulnerability
mapping
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Sector Officers appointed by
DEO
Sector Officers Collect requisite
information
SO submit information to RO
RO compiles the information for entire
constituency, polling stations wise
DEO finalizes the Vulnerability mapping report and
develops further plan of action
26. Role of Sector officer in vulnerability
mapping
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27. Role of Sector officer in vulnerability
mapping
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28. Role of Sector officer in vulnerability
mapping
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29. Role of Sector officer in vulnerability
mapping
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30. Voter Contact Programme
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EVM Demonstration
to Voters
EVM Demonstration
to Voters
Information about
EPIC
Information about
EPIC
Voter Helpline
Number
Voter Helpline
Number
Polling Station
Location
Identification
Polling Station
Location
Identification
SVEEPSVEEP
(Systematic Voters'
Education and
Electoral Participation)
31. EVM Demonstration to Voters
1. Various Parts of EVM
2. Awareness about locating Candidates on EVM
3. Awareness about voting
4. Dos and don’t
5. Trust building among voters for EVM
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32. Information about EPIC
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EE
PP
II
CC
ELECTIONELECTION
PHOTOPHOTO
IDENTITYIDENTITY
CARDCARD
33. Information about EPIC
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EPIC IS
Identity card issued by ERO under rule 28, RER
Permanent document for an elector
Used at time of polls
Compulsory to present at time of election
Has details like Photo, Name, Father’s name, Date of Birth
and Address, EPIC Number, Hologram
34. Information about EPIC
• EPIC once issued to the elector is valid across the country
irrespective of the Assembly Constituency it was issued in.
• The purpose of EPIC is to identify the elector with name in the
Electoral Roll
• Electors should be made aware that EPIC is only an
identity document and does not give a right to vote
• Right to vote is available to those only whose names are
found in Electoral Roll
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35. Information about EPIC
• EPIC establishes identity of those names entered in the
Electoral Roll to carry right to vote smoothly
• An elector can never be compelled to pay fees for the purpose
of establishing identity during election as the first issue of
EPIC is free
• In cases of changes to be made in EPIC, the old EPIC of the
elector must be taken back in custody of ERO (Electoral
Registration officer)
• In no cases can the electors have two EPICs and the electors
should return one EPIC to ERO in such cases
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36. Polling Station Location Identification
• There will be proper signage at every polling stations
• There will be proper signage of direction at every important
turns
• There will be proper signage of polling station location at the
gate of the society
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37. SVEEP
Systematic Voters’ Education And Electoral Participation
It handles work related to all aspects of Voters’ Awareness &
Education aimed towards improving Electoral Participation in the
country and building up a culture of participative democracy
among citizens and for ethical voting.
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38. SVEEP
• Promotion and Dissemination
– Knowledge
– Information
– Materials
– Design to sensitize the voters about voting
process
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39. SVEEP
• Initiate
– New measures for voter facilitation in areas of
registration,
– Process of issuing voter identity cards
• And suggests ways and means to make the
election process voter friendly
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40. SVEEP
• It collaborates with
– Civil Society groups
– Educational institutions
– Youth/student volunteer networks
Through formal and informal partnership
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41. SVEEP
• It develops Strategies for
– Wide-scale dissemination of information
– Providing electoral assistance
– Developing cultural habit of voting
– Helping voters overcome psychological barrier
– Reaching out to youth voter in colleges and universities
– Increasing women participation
– Promoting election watch and democracy platforms
– Designing communication campaign
– Designing and producing communication materials
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42. Conduct of Mock Poll
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Objective of Mock
Poll
Objective of Mock
Poll
Important Task in
Mock Poll
Important Task in
Mock Poll
Process of Mock PollProcess of Mock Poll
Mock Poll
Certificate
Mock Poll
Certificate
43. Objective of Mock Poll
As a matter of transparency and ensuring well functioning
of EVM mock poll will be conducted in the presence of
candidates or agents nominated by candidates
Presiding officer will conduct the Mock Poll
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44. Important task in Mock Poll
1. Ensure that Polling agents are strictly voter of that Polling
station.
2. Mock poll should be conducted 30 minutes before the
commencement of poll. If all polling agents do not reach,
you may wait for 10 minutes and start mock poll.
3. Atleast 50 mock-votes must be cast during mock poll
4. The PrO should mention names of the agents, names of the
candidates & take their signatures.
5. The PrO should conduct Mock Poll & sign the Mock Poll
certificate in the prescribed format.
6. Sector Officer will collect such certificate by first hour.
7. Ensure that all each of the blue buttons is pressed at least
once to test
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45. Process of Mock Poll
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Open “Result
Section” outer door
and then the inner
door
1 2
34
46. Process of Mock Poll
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Press CLEAR
Button to show to the
Polling agents
present that there
are no votes polled.
47. Process of Mock Poll
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Press BALLOT button on CU.
On pressing this, the Busy lamp in
display section of CU will glow red.
Simultaneously the Ready lamp on
the BU will also glow green.
Ask Polling Agents to cast votes
during the mock-poll,
with request to remember whom
they voted for.
48. Process of Mock Poll
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Press Result
button and show
the Mock Poll result
49. Process of Mock Poll
Ensure that result shows according to the
number of votes cast in favour of the
concerned candidates
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50. Process of Mock Poll
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Close the Mock Poll by
pressing the Close
button in the CU
Press Ballotbutton in
CU to show that no further
votes can be recorded after
the Closebutton has
been pressed.
51. Process of Mock Poll
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Ballot
Ensure that votes have
been polled for all
candidates during the
Mock-Poll
Close
Result
Clear
Switch off
Seal
2
3
4
5
6
7
52. Mock Poll Certificate
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Mock Poll Certificate
This is to certify that I ……………….. Presiding Officer at the Polling Station No….. of
……….Assembly Constituency ( or the ……… Assembly segment under …….. Parliamentary
Constituency) conducted the Mock Poll at ……. AM today, the poll day i.e. …………… (date of
poll) following the instructions issued by the Election Commission of India.
A total of ….. votes were polled in the mock poll and after the mock poll I have carefully cleared the
memory and the total votes polled showed ‘0’ after clearing the memory.
At the time of mock poll the following polling agents representing the candidates whose names
mentioned against the names of such agents were present and I have obtained their signatures.
At the time of mock poll the agents of only ……. contesting candidates were present.
(In case, no agent was present it shall be mentioned “No Polling Agent was present at the time of mock
poll”). After waiting for ten minutes I conducted the mock poll along with other polling staff at
……. (time). [Strike out if not applicable].
I have mentioned the name of the agents present at the time of mock poll including the names of the
candidates whom they represented.
S.No. Name of Agent Name of Candidate Signature of the agent
1
2
3
…
Date:
Time: Name & Signature of the PrO
53. HOW TO CONDUCT (MP)
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54. Tasks During Polling Day
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Mock Poll ConductMock Poll Conduct
Logistic
Management
Logistic
Management
Polling Station VisitPolling Station Visit
Polling Personnel
Management
Polling Personnel
Management
Trouble ShootingTrouble Shooting ReportingReporting
65. Reports to be furnished by sector officer
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Reports to be
furnished by Sector
Officer
Reports to be
furnished by Sector
Officer
Reports to be
collected from
other Polling
officers
Reports to be
collected from
other Polling
officers
66. Reports to be furnished by sector officer
No Name of report To
whom
Purpose Form of
report
When
1 Format 8: Polling
station wise special
RO To know
whether voters
from the
vulnerable
habitats were
able to vote or
not
Writing
as per
format
During Poll
day
2 Confirmatory report
on the safe arrival
and movement of
the polling
personnel/Security
force at the polling
station
RO To ensure poll
process to take
place as per
strict compliance
of law and in
prescribed
manner
Writing Eve of Poll
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67. Reports to be furnished by sector officer
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No Name of report To
whom
Purpose Form of
report
When
3 Ok Report Control
Room
To report
conduction of
poll
Writing
as per
format
During Poll
day
4 Mock poll
certification
RO To confirm that
Mock poll is
conducted
Writing
as per
format
After
completion
of Mock
Poll
5 Mock poll status
report
RO To take
immediate
action if Mock
Poll not
conducted
Using
communi
cation
link
Within 30
minutes of
Mock Poll
68. Reports to be furnished by sector officer
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No Name of report To
whom
Purpose Form of
report
When
6 Commencement
Report
RO To ensure
commencement
of poll at all the
polling station
without any
obstacle at the
stipulated time
Telephoni
cally
Immediately
after
commencem
ent of poll
7 Tour report for every
visit tour
RO and
DEO
?? As per
Format-1
and 2
??
8 Voting percentage
report
RO To know
percentage of
voting
Orally/SM
S
9 Special Report for
replacement of EVM
during poll.
RO
PrO
To inform RO
reason of
replacement and
69. Reports to be furnished by sector officer
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No Name of report To
whom
Purpose Form of
report
When
10 Report on
complaints received
and resolved on the
day of poll.
RO To inform RO
about no of
complaints and
type of
complaints and
its status
Post Poll
11 Report on Poll Day
activities after
polling is over
RO To check all
tasks and its
status and
inform RO
As per
Format 3
Post-Poll
12 Report on status of
building going to
use as a polling
station
RO To make aware
RO about the
physical
conditions of the
polling stations
Writing Pre-Poll
70. Reports to be collected from other
polling officers
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No Name of report From
whom
Purpose Form of
report
When
1 Presiding officer
diary
PrO Diary Closing of
poll on poll
day
2 Percentage of voting PrO To know the
voting pattern
Orally Every two
hours
3 Report of Mock Poll PrO To know the
status of the
Mock Poll
Mock Poll
Certificat
e
Before
commence
ment
4 Report of any other
event
PrO To know if any
specific event
happened
Writing
5 Report on EVM
failure and
replacement
PrO To know the
need of EVM
replacement and
its reason
Writing On failure
of EVM
