Primavera6.0

Introducing P6.0,[object Object],The Best Thing That Happened to Project Planning & Management,[object Object]

What is a Project?,[object Object],Project is ,[object Object],a job that has a beginning and an end (time),[object Object], a specified outcome(scope) ,[object Object],at a stated level of quality(performance),[object Object],and a budget(costs).,[object Object]

Examples of project,[object Object],Moving a company's office to a new location,[object Object],Developing a new software application,[object Object],Power plant construction,[object Object],Conducting a national election,[object Object],New product development,[object Object]

Project characteristics,[object Object],Temporary,[object Object],Has a definite beginning & definite end,[object Object],Does not mean that it is of short duration,[object Object],Unique,[object Object],Has got some unique features,[object Object],Does not mean that it should start from scratch ,[object Object]

Project Management,[object Object],Application of knowledge , skills , tools & techniques to project activities in order to meet stakeholder needs & expectations from a project.,[object Object],Needs,[object Object],stated part of the project,[object Object],Expectations,[object Object],unstated part of the project,[object Object]

Why do companies use Project Management? ,[object Object],To handle projects effectively in an organization.,[object Object],To define the project and agree with the customer ,[object Object],To plan and assess resource needs for the project,[object Object],To estimate project cost and make proposals,[object Object],To plan & schedule activities in a project.,[object Object],To allocate the right resources at the right time.,[object Object],To assess risk and failure points and make backup plans.,[object Object],To lead a project team effectively and communicate well among team members.,[object Object]

Why do people learn PM?,[object Object],To explore the latest concepts and techniques of project management.,[object Object],To acquire a professional degree/ recognition and increase job prospects.,[object Object],To increase value/contribution to the organization. To prove yourself skillful in managing projects.,[object Object],To learn a new thought process that helps organized thinking and structured approach.,[object Object],Endless possibilities and benefits……..,[object Object]

Areas of Application,[object Object],Engineering,[object Object],All the related areas of engineering,[object Object], Software Development Projects,[object Object],Construction projects,[object Object],Production management,[object Object],Finance management,[object Object],Maintenance and shutdown management,[object Object],Materials management,[object Object],Human Resource Management ,[object Object],Logistics and supplies management,[object Object],and more……………….,[object Object]

Key Players,[object Object],Project Manager / Project leader,[object Object],Action and delivery focused,[object Object],Project Team Members,[object Object],Performs the work,[object Object],Project Sponsor,[object Object],Benefit focused,[object Object]

Project Management Concepts,[object Object],Project Management Context,[object Object],Project Management Process,[object Object],Knowledge Areas,[object Object]

Project Management Context,[object Object],Environment in which the projects operate,[object Object],Project Phases & the Project Life Cycle,[object Object],Project Stakeholders,[object Object],Organizational Influences,[object Object],Key General Management Skills,[object Object],Socioeconomic Influences,[object Object]

Project Management Processes,[object Object],Interaction between various project management processes,[object Object],Project Management Processes,[object Object],Product Oriented Processes,[object Object],Process Groups,[object Object],Process Interaction,[object Object]

Generic Life Cycle of a Project,[object Object]

Organizational Structure ,[object Object]

Organizational Structure,[object Object]

Process Groups,[object Object]

Integration,[object Object],Procurement,[object Object],Scope,[object Object],Quality,[object Object],PROJECT,[object Object],Time,[object Object],Cost,[object Object],Risk,[object Object],HR,[object Object],Communication,[object Object],Knowledge Areas:,[object Object]

Project Integration Management,[object Object],Includes the processes required to ensure that various elements of the project are properly coordinated,[object Object]

Project Scope Management,[object Object],Includes the processes required to ensure that the project includes all the work required, and only the work required, to complete the project successfully.,[object Object]

Project Time Management,[object Object],Includes the processes required to ensure timely completion of the project.,[object Object]

Project Cost Management,[object Object],Includes the processes required to ensure that the project is completed within the approved budget.,[object Object]

Project Quality Management,[object Object],Includes the processes required to ensure that the project will satisfy the needs for which it was undertaken.,[object Object]

Project Human Resource Management,[object Object],Includes the processes required to make the most effective use of the people involved with the project.,[object Object]

Project Communications Management,[object Object],Includes the processes required to ensure timely and appropriate generation , collection , dissemination, storage and ultimate disposition of project information.,[object Object]

Project Risk Management,[object Object],Includes the processes concerned with identifying, analyzing and responding to project risk.,[object Object]

Project Procurement Management,[object Object],Includes the processes required to acquire goods and services from outside the performing organization.,[object Object]

Project Management Techniques,[object Object]

Scheduling,[object Object],Resource Analysis,[object Object],Cost Estimation,[object Object],Tracking Project Progress,[object Object],Monitoring & Report Generation,[object Object],Multiple Project Support,[object Object],Communication,[object Object]

Scheduling,[object Object],Identifying activities and relationship between them.,[object Object],Preparing the Network Diagram.,[object Object],CPM, PERT,[object Object],Scheduling the project from the start date.,[object Object],Find the project finish date & the critical path.,[object Object]

CPM Problem,[object Object],7,[object Object],2,[object Object],4,[object Object],A,[object Object],B,[object Object],C,[object Object],6,[object Object],8,[object Object],3,[object Object],0,[object Object],E,[object Object],F,[object Object],G,[object Object],S,[object Object],5,[object Object],10,[object Object],D,[object Object],H,[object Object]

CPM Problem,[object Object],2,[object Object],7,[object Object],2,[object Object],1,[object Object],4,[object Object],8,[object Object],A,[object Object],B,[object Object],0,[object Object],9,[object Object],3,[object Object],2,[object Object],9,[object Object],C,[object Object],0,[object Object],1,[object Object],12,[object Object],10,[object Object],3,[object Object],6,[object Object],14,[object Object],8,[object Object],0,[object Object],0,[object Object],13,[object Object],0,[object Object],5,[object Object],6,[object Object],13,[object Object],E,[object Object],G,[object Object],S,[object Object],F,[object Object],5,[object Object],16,[object Object],0,[object Object],14,[object Object],13,[object Object],5,[object Object],6,[object Object],17,[object Object],16,[object Object],0,[object Object],0,[object Object],D,[object Object],10,[object Object],0,[object Object],21,[object Object],9,[object Object],17,[object Object],H,[object Object],21,[object Object],7,[object Object],16,[object Object],Critical Path S--E--F--G--D,[object Object]

Resource Analysis,[object Object],Men, Material, Machinery & facilities,[object Object],Identifying over allocated resources,[object Object],Analyzing resource over allocation, work done in hourly basis, resolving over allocation by leveling resources, exercising better control over distribution of resources.,[object Object]

Cost Estimation,[object Object],Estimation of total project cost prior to execution of the project.,[object Object],Including various cost factors,[object Object],Fixed cost, baseline cost, actual cost etc.,,[object Object],Determining variance in budget and cost controlling,[object Object]

Tracking Project Progress,[object Object],Editing the schedule based on project progress,[object Object],Earned value analysis,[object Object],BCWP,ACWP,BCWS,[object Object],Determining variances from the baseline plan ie., schedule, cost variances,[object Object],Analyzing Project performance,[object Object]

Monitoring & Report Generation,[object Object],To capture, analyze and report project performance, usually as compared to plan.,[object Object],Both tabular as well as graphical reports is used to monitor the project performance.,[object Object]

Multiple Project Support,[object Object],Managing several project simultaneously by combining all project files into one consolidated project file.,[object Object],Establishing cross project links,[object Object],External predecessor/successor relationship.,[object Object]

Communication,[object Object],Exchange project information at web site,[object Object],Microsoft Project Central,[object Object],E-mail the project information,[object Object],Workgroup Features,[object Object],Collaborative planning of project team,[object Object]

Primavera P6.0,[object Object]

Introduction to Primavera 6.0,[object Object],Project Planning Management Tool ,[object Object],Developed by Primavera System Inc. in 1983,[object Object],Primavera Project Planner (P3) is the 1st software released by Primavera.,[object Object]

The versions are P3.0, P3.e, P4.0, P5.0, P6.0,[object Object],The latest version is P6.1 ,[object Object],The modules are ,[object Object],[object Object]

Advantages,[object Object],Central database, Primavera v6.0 enables managers to access project data anywhere, at any time. ,[object Object],This single database design increases ,[object Object],efficiency, ,[object Object],consistency and repeatability, ,[object Object],saving organizations time and money. ,[object Object]

What's new in Primavera 6.0?,[object Object],OBS – Organizational Breakdown Structure ,[object Object],EPS – Enterprise Project Structure,[object Object],Undo option,[object Object],Unlimited Baselines,[object Object],Edit Activity ID,[object Object],Multiple rates for roles and resources,[object Object],New user preferences to better control the hours per day, week, month and year,[object Object]

Organizational Breakdown Structure,[object Object]

Organizational Breakdown Structure:,[object Object],OBS represents the management responsible for the projects in a hierarchy.,[object Object], Structure of your organization ,from top-level personnel down through the various levels.,[object Object]

OBS and Project Manager,[object Object],OBS is set up with a Project Manager at the project level to oversee and coordinate the entire project. ,[object Object]

Constraints of OBS:,[object Object],Maximum of 25 levels can be created ,[object Object],Maximum character length for an OBS element is 100.,[object Object]

Enterprise Project Structure,[object Object]

EPS is a hierarchical structure that identifies the company- wide projects and enables organizing and management of those projects by means of subdivisions of levels.,[object Object],Shibu lijack,[object Object]

EPS can be used for:,[object Object],Perform top-down budgeting and resource and cost-analysis.,[object Object],Organize work breakdown and organizational breakdown structure into one common structure.,[object Object],Manage multiple projects.,[object Object],Implementing coding standards for flexible reporting.,[object Object],Maintain appropriate security throughout the enterprise.,[object Object]

Calendars can be assigned to each project, resource and each activity.,[object Object],Defines the available work hours in each calendar day.,[object Object],Calendar assignments are used for activity scheduling ,tracking and resource leveling.,[object Object]

Three Calendar pools:,[object Object],Global :contains calendars that apply to all projects.,[object Object],Resource :separate pool of calendars for each resource.,[object Object],Project : separate pool of calendars for each resource.,[object Object]

WBS-Work Breakdown Structure,[object Object]

WBS represents a hierarchical breakdown of a project into elements.,[object Object],Features of WBS:,[object Object],Hierarchical structure to which activities are attached.,[object Object],A maximum of 50 levels are available.,[object Object]

Steps for using WBS facility:,[object Object],Define the WBS structure.,[object Object],Build the WBS code dictionary,[object Object],Assigned the WBS codes to the activities.,[object Object]

Different type of views of WBS,[object Object],Tabular or column view,[object Object],Graphical or chart view,[object Object]

Activities,[object Object],Activities are the fundamental work elements of a project. They are the lowest level of a Work Breakdown Structure.,[object Object],Shibulijack,[object Object]

Activity type:,[object Object],Task Dependent,[object Object],Resource Dependent,[object Object],Level of Effort ,[object Object],Start Milestone,[object Object],Finish Milestone,[object Object],WBS Summary,[object Object],Shibu lijack,[object Object]

Scheduling,[object Object],Identifying tasks ,[object Object],Estimate task duration,[object Object],Establish relationship between task,[object Object],Identifying critical tasks,[object Object],Revising schedules when needed,[object Object],Analyzing scheduling flexibility with slack values,[object Object]

Constraints,[object Object],Constraints are used to impose restriction on activities that cannot be realistically scheduled with logical links,[object Object],Two types of constraints are:,[object Object],Primary Constraints,[object Object],Secondary Constraints,[object Object],Shibu lijack,[object Object]

Work Products and Documents:,[object Object],This feature enables to track all project relayed documents .Including:,[object Object],Guidelines,[object Object],Procedures,[object Object],Standards,[object Object],Design,[object Object],Templates,[object Object],worksheets,[object Object],Shibu lijack,[object Object]

Benefits of using WP’s and Documents,[object Object],Actual document files can be stored on a:,[object Object],Network file server ,[object Object],Configuration management system,[object Object],Web site ,[object Object]

Currencies,[object Object],This module helps in finding out the cost of project in various other currencies based on the exchange rate,[object Object],Shibu lijack,[object Object]

Roles,[object Object],These are project personnel job titles or skills.,[object Object],Represent a group of resources with a certain level of proficiency.,[object Object],Can be assigned to specific resources to further identify the skills of the resource.,[object Object],Shibu lijack,[object Object]

Resource Management,[object Object],Define resources,[object Object],Assign resources to tasks,[object Object],Analyze resource distribution,[object Object],Trace over allocated resource and idle resources,[object Object],Level resources,[object Object]

Status updating,[object Object],Tracking progress ,[object Object],Update actual duration.,[object Object],Update actual % complete. ,[object Object],Update actual resource & cost.,[object Object],Comparing baseline with actual performance,[object Object],Analyze schedule and cost variances,[object Object],Controlling project by corrective actions,[object Object]

Report Generation,[object Object],Tabular Reports,[object Object],Graphical Reports in terms of Units & Cost,[object Object],S-Curve,[object Object],Histogram,[object Object]

Primavera6.0

Primavera6.0

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