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Nick Inglis, CIP, IGP
1859 – 1 Store
•  A&P starts in a
warehouse selling bulk
tea via mail & storefront
1863 – 5 Stores 1878 – 70 Stores
•  A&P begins to spread
through low cost sales
and groundbreaking
marketing
1900 – 400 Stores
1915 – 1600 Stores 1930 – 16,000
Stores!
•  The first company in the
US to reach $1Billion in
sales.
1950 – 4500 Stores
•  The sky is falling
1970 – 4000 Stores
1980 – 2000 Stores 1990 – 1000 Stores 2000 – 600 Stores 2010 – Bankruptcy
•  Just over 300 stores
trends.
Undeniably, yes.
As	
  we	
  were	
  approaching	
  capacity	
  in	
  this	
  model,	
  we	
  were	
  bailed	
  out…	
  
The File Room
Method
Look at all
information
Identify what
needs to be
retained
The Delegate
Method
Everyone looks
at their
information
Identify what
needs to be
retained
The Keep It All
Method
Don’t identify
what needs to
be retained
Keep
everything,
indefinitely
Records
Categorization
Method
Leverage
classification for
records
identification
Automatically
identify what is
a Record
Advanced
Computing Methods
Software looks
at all
information
Software
identifies what is
a record or what
needs to be
retained
Not	
  feasible	
   Not	
  working	
   Too	
  much	
  risk	
   Maybe	
   Maybe	
  
Information
Categorization
Method
Leverage
classification for
retention
identification
Automatically
identify what
needs to be
retained
Maybe	
  
The File Room
Method
The Delegate
Method
The Keep It All
Method
Uploaded To Marketing Library
Metadata Added: “Contract”
What Is It?
It’s A Record
(Contracts Retention Bucket)
Uploaded To Marketing Library
Metadata Added: “Contract”
What Is It?
A Marketing Contract.
Which Method Will You Choose?
Advanced
Computing
Records
Categorization
Information
Categorization
All
Information
Group A
Sub-group
A1
Sub-group
A2
Group B
Sub-group
B1
Sub-group
B2
Group C
Sub-group
C1
All
Information
Group A
Sub-group
A1
Sub-group
A2
Group B
Sub-group
B1
Sub-group
B2
Group C
Sub-group
C1
The File Room
Method
Look at all
information
Identify what
needs to be
retained
The Delegate
Method
Everyone looks
at their
information
Identify what
needs to be
retained
The Keep It All
Method
Don’t identify
what needs to
be retained
Keep
everything,
indefinitely
Records
Categorization
Method
Leverage
classification for
records
identification
Automatically
identify what is
a Record
Advanced
Computing Methods
Software looks
at all
information
Software
identifies what is
a record or what
needs to be
retained
Not	
  feasible	
   Not	
  working	
   Too	
  much	
  risk	
   Maybe	
   Maybe	
  
Information
Categorization
Method
Leverage
classification for
retention
identification
Automatically
identify what
needs to be
retained
Maybe	
  
The File Room
Method
The Delegate
Method
The Keep It All
Method
What Does The Future Records
Manager Look Like?
Nick Inglis, CIP, IGP

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The World Is Round: How To Meet The Challenges Of The New World Of Information

  • 1.
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  • 4.
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  • 14.
  • 15.
  • 16.
  • 17.
  • 18.
  • 19.
  • 20.
  • 21.
  • 22. 1859 – 1 Store •  A&P starts in a warehouse selling bulk tea via mail & storefront 1863 – 5 Stores 1878 – 70 Stores •  A&P begins to spread through low cost sales and groundbreaking marketing 1900 – 400 Stores 1915 – 1600 Stores 1930 – 16,000 Stores! •  The first company in the US to reach $1Billion in sales. 1950 – 4500 Stores •  The sky is falling 1970 – 4000 Stores 1980 – 2000 Stores 1990 – 1000 Stores 2000 – 600 Stores 2010 – Bankruptcy •  Just over 300 stores
  • 23.
  • 24.
  • 26.
  • 27.
  • 28.
  • 29.
  • 30.
  • 31.
  • 32.
  • 33.
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  • 36.
  • 37. As  we  were  approaching  capacity  in  this  model,  we  were  bailed  out…  
  • 38.
  • 39.
  • 40.
  • 41.
  • 42.
  • 43.
  • 44.
  • 45.
  • 46. The File Room Method Look at all information Identify what needs to be retained The Delegate Method Everyone looks at their information Identify what needs to be retained The Keep It All Method Don’t identify what needs to be retained Keep everything, indefinitely Records Categorization Method Leverage classification for records identification Automatically identify what is a Record Advanced Computing Methods Software looks at all information Software identifies what is a record or what needs to be retained Not  feasible   Not  working   Too  much  risk   Maybe   Maybe   Information Categorization Method Leverage classification for retention identification Automatically identify what needs to be retained Maybe   The File Room Method The Delegate Method The Keep It All Method
  • 47. Uploaded To Marketing Library Metadata Added: “Contract” What Is It? It’s A Record (Contracts Retention Bucket)
  • 48.
  • 49. Uploaded To Marketing Library Metadata Added: “Contract” What Is It? A Marketing Contract.
  • 50.
  • 51.
  • 52.
  • 53.
  • 54. Which Method Will You Choose? Advanced Computing Records Categorization Information Categorization
  • 55.
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  • 60.
  • 61.
  • 62.
  • 63.
  • 64.
  • 65.
  • 66.
  • 67.
  • 68.
  • 71. The File Room Method Look at all information Identify what needs to be retained The Delegate Method Everyone looks at their information Identify what needs to be retained The Keep It All Method Don’t identify what needs to be retained Keep everything, indefinitely Records Categorization Method Leverage classification for records identification Automatically identify what is a Record Advanced Computing Methods Software looks at all information Software identifies what is a record or what needs to be retained Not  feasible   Not  working   Too  much  risk   Maybe   Maybe   Information Categorization Method Leverage classification for retention identification Automatically identify what needs to be retained Maybe   The File Room Method The Delegate Method The Keep It All Method
  • 72. What Does The Future Records Manager Look Like?
  • 73.
  • 74.
  • 75.
  • 76.
  • 77.