The Town of Watertown Budget and Fiscal Oversight Committee met 4 times to review the Town's Capital Improvement Program for Fiscal Years 2012-2016. The Committee made several recommendations including using unspent school capital funds for summer 2011 projects instead of borrowing, funding a new town-wide phone system, and taking a holistic approach to IT spending. The Committee also recommended proceeding with planned road and infrastructure projects using available funds while deferring new borrowing until FY2012. Implementing these recommendations would reduce FY2012 debt and interest costs and the overall capital spending proportion of the FY2012 budget.
Watertown Committee Reviews Town Capital Projects and Makes Funding Recommendations
1. Town of Watertown
Town Council Committee of the Budget and Fiscal Oversight
Report of the Meetings of February 7, 14, 24, and March 2, 2011
Report Date: March 8, 2011
The purpose of the meetings was to review the Town’s Fiscal Year 2012-2016 Capital
Improvement Program (CIP) as submitted by the Town Manager on January 11, 2011, and to
make recommendations to the Town Council.
The Committee convened on February 7, 2011 at 6:30 pm. Present were Vincent Piccirilli,
chair; Angie Kounelis, vice chair; Cecilia Lenk, secretary; Town Manager Michael Driscoll;
Town Auditor Tom Tracy; Treasurer/Collector Phyllis Marshall; and Director of Parks and
Recreation Peter Centola. Also present was Councilor John Donohue. The discussion
included:
Overall review of the FY12-16 CIP by Mr. Driscoll, and an update of the preliminary
FY12 budget revenues and expenditures.
Review by Mr. Centola of proposed capital projects for Parks and Recreation, including
the plans for Victory Field, and renovations to other parks and playgrounds throughout
the Town.
Review by Ms. Marshall of proposed capital items for the Department of
Administration, Information Technology, Fire Department, Police Department, Library,
Senior Center, and Skating Rink.
The CIP energy-related projects and status of the ESCo contract. Ms. Marshall noted
that the ‘investment-grade audit” is in progress and will be completed by the end of
March. The scope of work will be presented in May for the Town to decide how to
proceed.
Presentation by Mr. Tracy of the “CIP FY12 to FY16 Cost Analysis” showing proposed
principal and interest payments by year for each capital expenditure.
The meeting adjourned at 8:45 pm.
The Committee reconvened on February 14, 2011 at 6:30 pm. Present were Mr. Piccirilli, Ms.
Kounelis, Ms. Lenk, Mr. Driscoll, Mr. Tracy, Ms. Marshall, Gerald Mee, Superintendent of
Public Works; Steven Magoon, Director of Community Development & Planning; and Joseph
Webb, Webb Consulting Services. The discussion included:
Presentation by Mr. Webb of the “Telecommunications Needs Assessment Report” for
the both Town and School buildings, as prepared by Webb Consulting Services. The
estimated cost was $162,830 for the Town and $396,036 for the Schools.
Review by Mr. Mee of the Department of Public Works CIP items, excluding road
construction projects.
Presentation by Mr. Magoon of the Department of Community Development and
Planning’s CIP items.
The meeting adjourned at 8:45 pm.
2. Budget and Fiscal Oversight Report - March 8, 2011
The Committee reconvened on February 24, 2010 at 7 pm. Present were Mr. Piccirilli, Ms.
Kounelis, Ms. Lenk, Mr. Driscoll, Mr. Tracy, Ms. Marshall, Council President Mark Sideris
and Councilor Donohue. The following Watertown Public Schools representatives were
present: Anthony Paolillo, School Committee chair; Laurie McManus, School Committee
member and Chair of Buildings & Grounds subcommittee; Superintendent Ann Koufman-
Frederick; Allie Altman, Director of Business Services; and Jay Francione, Director of
Facilities. Also present was Dr. Gong Haoqun, a visiting scholar from China, and a student
reporter from Boston University.
Discussion of the School Department’s CIP items included the following key points:
Ms. Altman and Mr. Francione presented the status of the School capital projects from
FY07 through FY10. They reported that $165,252 in school capital funds remains
unspent from FY10 and earlier.
Ms. Altman and Mr. Francione presented the status on the School capital projects from
FY11 (summer 2010), showing $164,343 unspent but budgeted for work remaining to
be done, and a positive variance of $29,326, from the Town Council $525,000
appropriation.
Ms. Altman and Mr. Francione presented the School’s proposed FY12 (summer 2011)
capital requests totaling $570,700.
Mr. Webb presented his telephone report to School officials earlier in the day. The new
phone system was the School Department’s top priority last year, and they agreed it was
still their top priority. It was noted that the phone system cost of $396,036 was not
included in the requested $570,700.
It was calculated that the School Department had $358,921 available in unspent capital
funds from prior years. (165,252 + 164,343 + 29,326)
A working concept was agreed to as follows:
a) The School Department would use the available $358,921 and reprioritize it for
summer 2011 projects.
b) Instead of borrowing $600,000 in FY11 for school projects, the Town Council
would borrow about $570,000 for the town-wide phone system in FY11.
c) The School Department would have $358,921 plus $396,036 for the phones for
work to be done in summer 2011.
The following actions were agreed for the next meeting:
a) The School Department will come back with a re-prioritized list for the
$358,921 for summer 2011 projects.
b) The School Department will confirm that the phone system is their top priority
project for summer 2011.
c) Mr. Francione would provide a list of school vehicles, and discuss with Mr. Mee
the potential cost savings from sharing of vehicles with the DPW.
The meeting adjourned at 8:40 pm.
The Committee reconvened on March 2, 2011 at 5:30 pm. Present were Mr. Piccirilli, Ms.
Kounelis, Ms. Lenk, Mr. Driscoll, Mr. Tracy, Ms. Marshall, Mr. Mee, Mr. Francione, and Mr.
Sideris. Also present were Vice President Steve Corbett and Councilor Tony Palomba.
Page 2 of 6
3. Budget and Fiscal Oversight Report - March 8, 2011
Discussion of the School Department’s CIP items included the following key points:
Mr. Francione confirmed that the School Department agrees that that the $396,036
phone system is their top priority project for summer 2011.
Mr. Francione presented the reprioritized list of capital projects for summer 2011 using
the $358,192.
It was agreed that the $35,000 for the Hosmer PA/Clock system should be included in
the phone bid. If that is possible, Mr. Francione said the $35,000 would be used for the
High School auditorium ceiling and wall repairs, as it was his next highest priority.
Mr. Francione presented the list of school vehicles currently in use.
Mr. Tracy noted that the $358,921 that Ms. Altman reported that the School Department
has in unspent capital funds is different than what the Town accounting system shows.
Ms. Altman was not able to supply updated information in time for this meeting.
Discussion of the DPW’s CIP road projects included the following key points:
Mr. Mee presented a report showing $119,167 remaining from the Phase 1 $2.5M
(summer 2009) and Phase 2 $2.5M (summer 2010) local road projects. This will be
used to finish the mill & overlay of Arlington St from Nichols to Arsenal, which was
not able to be completed last year.
Mr. Mee presented a CIP strategic plan showing 18 major roadway, sidewalk, water,
sewer and other construction projects. These projects will be started in April 2011. The
total unspent costs identified to date are $16,079,103. The total funds currently
available are $10,964,427 per the analysis supplied by Mr. Tracy.
Many of the DPW projects shown are still in the conceptual stage, and Mr. Mee will
bring these before the Public Works Committee for policy guidance before proceeding.
It should be noted that Watertown does not actually have MassDOT Chapter 90 funds
yet, but they are apportioned by MassDOT after the projects start.
There is actually $684,254 in “FY11 Street & Sidewalk Funds”. The $300,000 shown
on the list will be used for projects as shown. With the balance of $384,000 Mr. Mee
would like to do selective mill and overlay road repairs to the most severely pot-holed
roads, noting that this winter’s weather has taken quite a toll.
Regarding the Phase 3 $2.5M local road construction proposal that was presented in
February 2010, Mr. Mee said that he needs to update the Roadway Management
Program, which was done in 2007, because the condition of many roads has changed.
He will update the Phase 3 plan and present it next year.
After completing the review of the CIP, the Committee voted unanimously to approve each of
the following conceptual recommendations:
1) For School Department projects, use the $358,921 unspent capital fund balance they
currently have on hand for summer 2011 projects, instead of borrowing $600,000 as
planned in FY11.
2) Proceed with the new town-wide phone system as recommended in the
“Telecommunications Needs Assessment Report”, at an approximate cost of $162,830
for the Town and $396,063 for the Schools, plus $14,500 to pay for Webb Consulting
Services to oversee the project, to be funded by borrowing $573,500 in FY11.
Page 3 of 6
4. Budget and Fiscal Oversight Report - March 8, 2011
3) Remove the $155,000 for the street sweeper from the FY11 CIP and fund it from the
Water-Sewer capital fund as this is an EPA stormwater requirement.
4) Have Ms. Marshall work with bond counsel to use the $75,000 bonded funds left over
from the purchase of the new pumper in FY10 to be allocated to the purchase of the
new $209,000 ambulance in FY11.
5) Take a holistic and comprehensive approach to IT spending in each department, so that
the most efficient and uniform hardware and software solutions will be used.
6) Have the Historic Commission prioritize and make recommendations on use of capital
funds allocated for monument restoration, and seek both grants and state and federal
funds for these projects.
7) Agree with the DPW recommendation to use the approximately $11M unspent capital
fund balance and apportioned Chapter 90 funds for projects beginning in April 2011,
while deferring the planned $2.5M borrowing until FY12 for summer 2012 projects,
subject to the following conditions:
a) Mr. Tracy will work with Mr. Mee to synchronize DPW projects with the
availability of unspent capital funds and Chapter 90 funds to be apportioned.
b) The Roadway Management Program must be updated with the current pavement
status prior to bringing forward the $2.5M loan order for Phase 3 construction in
FY12.
8) Agree with the DPW recommendation to use the $384,000 FY11 Street & Sidewalk
Fund balance for selective mill and overlay resurfacing to the most severely pot-holed
roads to be done in summer 2011.
9) Regarding School capital funds:
a) Ms. Altman must reconcile unspent school capital funds with what Mr. Tracy
shows in the Town’s accounting system. This task must be complete before the
March 22nd Town Council meeting.
b) Mr. Francione will work with Mr. Mee and Mr. Tracy to develop a plan for
school vehicle use and replacement that seeks to reduce costs by sharing
resources with the DPW motor pool.
c) The $35,000 for the Hosmer PA/Clock system should be included in the phone
bid, allowing those funds to be used for the High School auditorium ceiling and
wall repairs.
10) Regarding the Energy Service Company (ESCo) proposal, this Committee recommends
that it reconvene to discuss the results of the “investment grade audit” and the resulting
proposal to assess its impact on energy-related CIP items, and to make a
recommendation on how to proceed.
Page 4 of 6
5. Budget and Fiscal Oversight Report - March 8, 2011
Next, Mr. Driscoll presented the changes to the proposed FY2011 Loan Order based upon the
recommendations (refer to the bottom of page 2 of the 1/11/11 document).
The revised list of items in the FY2011 CIP which would be included in the proposed loan
order totaled $5,324,000. The following changes would be made:
a) Reduce the Victory Field Improvements by $100,000 based upon bids received.
b) Delete the $600,000 School Building Improvements.
c) Reduce the Public Works Equipment by $155,000.
d) Add the Town-wide Phone System for $573,500.
As a result, the revised FY2011 Loan Order would be for $5,042,500. The Committee voted
unanimously to approve this as a conceptual recommendation. For the record, Councilor
Kounelis stated that the Victory Field project was still controversial.
Finally, the impact on the FY12 budget, based on the Committee’s conceptual
recommendations, would be as follows:
Debt and interest payments in FY12 would be reduced by $81,375 as follows (see
attached CIP FY12 to FY16 Cost Analysis):
a) Victory Field Improvement interest cost would be reduced by $3,500 to
$105,000 in FY12.
b) The $155,000 street sweeper FY11 borrowing would be removed, eliminating
$35,000 in principal and $7,750 in interest in FY12.
c) The $600,000 school FY11 borrowing would be removed, eliminating $60,000
in principal and $30,000 in interest in FY12.
d) The $570,000 school FY12 borrowing would be removed, eliminating $60,000
in principal and $28,500 in interest in FY12.
e) For the phone system, add $573,500 FY11 borrowing (at 5 years), adding
$114,700 in principal and $28,675 in interest in FY12.
Mr. Driscoll presented an update to the October 26, 2010 preliminary budget overview
showing revised assumptions (see attached dated 2/7/11).
a) Revised expenditure forecast for debt & interest for FY2012 (page 49) reduced
by $807,918 from $8,252,393 to $7,444,475, primarily by moving the $2.5M
street & sidewalk borrowing from FY11 to FY12. FY2013 was reduced by
$1,083,760 and FY 2014 was increased by $597,158 by moving the $5M street
& sidewalk borrowing from FY12 to FY13.
b) Revised projected comparison of revenues and expenditures for FY2012 (page
55), showing the latest FY2012 assumptions. Revenue assumptions have
increased $1,132,608 from $97,815,947 to $98,948,555. Expenditure
assumptions have decreased $858,328 from $101,278,007 to $100,419,679.
Page 5 of 6
6. Budget and Fiscal Oversight Report - March 8, 2011
Implementing the Committee’s conceptual recommendations on the CIP would have the
following impacts on the FY2012 budget:
a) Total FY12 Debt & Interest would be $7,363,100, consisting of revised estimate
of $7,444,475 minus $81,375 in additional debt and interest reductions.
b) Total FY12 Capital Spending would be $8,226,567, consisting of $7,363,100 in
debt and interest plus $863,467 of non-debt capital expenditures.
c) The $81,375 in additional debt and interest reductions will further reduce the
FY12 expenditure assumptions from $100,419,679 to $100,338,304.
d) Based on the latest FY12 expenditure assumptions of $100,338,304, the total
FY12 Capital Spending of $8,226,567 would be 8.2% of the budget.
e) Based on the latest FY12 revenue assumptions of $98,948,555, the total FY12
Capital Spending of $8,226,567 would be 8.3% of the budget.
f) The Committee feels this meets the FY12 Budget Policy Guideline that the
Town should seek to make annual capital expenditures (including debt and
exclusive of enterprise funds) equal to at least 7.5-8% of the operating budget.
Proceeding as outlined above would reduce the projects/items in the FY12 CIP with
funding source “to be determined” by $350,000 by eliminating the TBD amount for the
telephone system (line 24). The TBD amount would be reduced from $13,045,000 to
$12,695,000.
The meeting adjourned at 8:20 pm.
Prepared by Cecilia Lenk and Vincent Piccirilli
Attachments:
A. October 26, 2010 preliminary budget overview assumptions revised 2/7/11 (5 pages)
B. CIP FY12 to FY16 Cost Analysis (2 pages)
C. DPW Status of Local Road Projects Phase 1 & 2 (1 page)
D. DPW Strategic Plan of 18 Proposed Projects and Funding Sources (2 pages)
E. DPW Available Funds (2 pages)
F. WPS School Capital Projects FY2007 – FY2010 (3 pages)
G. WPS FY2011 Capital Projects Status (2 pages)
H. WPS Proposed FY12 Capital Plan (1 page)
I. WPS Outstanding Capital Projects Completion Schedule – Summer 2011 (1 page)
J. WPS School Vehicles as of 2/24/11 (1 page)
The Telecommunications Needs Assessment Report dated February 4, 2011 is not attached but
is available upon request.
Page 6 of 6
7. FISCAL YEAR 2OL2
TOWN OFWATERTOWN
PRETIMINARY BUDGET
OVERVIEW
October 26,2010
To download this presentation, visit our website:
www.watertown-ma.gov
8. Expenditure Fore cast
Debt and Interest
FY2011 FY20t2 FYz013
--*-***IL2.o1L*-l
-99-rLr-c-q" -
'Permanent
,n*$-t/ltrlpfe$ $tue 9J,9€1 --Jg,1?-:2,-9?-g ." $,6;l ?-,957-,'" - - $-!'9-!:t9,!-7A
Arrflrnr.izod
i Authorized
rDebt/Interest $o $78,750 . $76,125 $73,500
Planned Debt/Interest
;streets & Sidewalks $o $750,000 l $1,825,000 , $1,812,500
$854,623 L-tut-zagrr $r,37 4,650
, Bond
Cost of . :
,Certification , $30,000 $30,000'
I
I
t
t
i
I
I
t--
10. (ft.rGrN/, L t
Proj ected Comparison tu f zc/t t: )
FYz011 FY20t2 Variance u
Taxes $7L,1.46,821. $73,635,667
State Aid $L0,01,6,287 $8,650,825
Local Receipts $L0,392,4LB $10,398,166
Other Financing $5,13 L,289 $5,13 r,289 $o
Total Revenue $96,686,815 $97,815,947 $r,rz9,r3z
Educatio n Appropriatio n $33,471,000 $34,307,775 $836,77 5
To'nm Depts. Approp. $26,605,045 $27,270,L7L $665,1,26
Waste Disposal $3,2r0,961. $3,307,290 $96,329
Snow & Ice Removal $791,000 $912,000 $1z1,ooo
State Assessments $2,r6t,479 $2,220,467 $5B,9BB
Pension Costs $8,485,435 $8,843,728 $358,293
Insurance $t2,987,1,92 $1,381,233
Debt & Interest $7,059,738 $1,192,655
Capital Projects & UFS fiLp14,965 $L,7 95,7 58 ($Ltg,207)
Total Expenditures $96,686,815 $'J,}L,278,007 $4,59L,r92
Proi ected Surplu s/ (Defi cit) $o [$3,462,060) [$3,462,060)
Proi ected Surplu s/ (Defi cit)
No Departmental Growth [$1,960,158) [$1,960,158)
11. PROJECTED COMPARISON
02107111
REVTSED (1) PROJEGTED
FY 2011 FY 20'12 VARIANGE
REVENUE:
TAXES $ 71,404,348 $ 73,899,633 $ 2,495,284
srATE ArD (3) $ 10,007,422 $ 9,599,468 $ (407,95q + -7% 11 1a 7g slv,ok-! l"-' I oto(
LOCAL RECEIPTS $ 10,190,648 $ 10,318,166 $ 127,518 o-f
OTHER FINANCING SOURCES $ 5,131,289 $ 5,131,289 $ -
TOTAL REVENUE 96,733,707 $ 98,948,555$ 2,214,848
,-j#trtJz,bet
EXPENDITURES:
EDUCATION APPROPRIATION 33,471,000 $ 34,307,775 $ 836,775
TOWN DEPTS. APPROP. 26,893,780 $ 27,270,171 $ 376,391
WASTE DISPOSAL 3,210,961 $ 3,307,290 $ 96,329
SNOW & ICE 791,000 $ 912,000 $ 12'1,000
STATE ASSESSMENTS (3) 2,161,479 $ 2,170,057 $ 8,578
PENSION COSTS 8,485,435 $ 8,843,728 $ 358,293
INSURANCE 12,962,192 $ 14,368,425 $ 1,406,233
DEBT AND TNTEREST (2) 7,059,738 $ $ 384,737
CAPITAL PROJECTS & OFU 1,698,122 $ r,795,758 $ 97,636
TOTAL EXPENDITURES 96,733,707$100,419,679$3,695,972
--71 - 75?.32A
PROJECTEDSURPLUS(DEFtCtT) $ o $ (1,471,124)$ (1,471,124)
PROJECTED SURPLUS/(DEFTCIT) $ (257,e58) $ (257,e58)
NO DEPARTMENTAL GROWTH
(1) REVI'ED Fy2011 BUDGET TN.LUDES BUDGETAMENDMENTV.TED 12t7t1o -- f +1qtc(L
(2) DEBT AND TNTEREST AMOUNTS FOR FY 2012 tNCLUDES THE PROPOSED FY 2012-Fy 2016 Ctp SUBMTTTED 1t11t11
(3) STATE AtD AND STATE ASSESSMENTS FOR FY 2012 ARE BASED UPON GOVERNOR'S Fy 2012 HOUSE 1 BUDGET DATED 1t26t11
12. TOWN OF WATERTOWN
CIP FY 12 TO FY 15 COST ANALYSIS
*Ps'aoc't
V]C TORY FIELD )I,4PROV
5 s 390,000 s
ADMIN BLDG BR 11 s 100.000 $ s 5 10.000 $ 5,000 I 10,000$ $ 10,000 $ 10,000 $
AU I OMATED CASH DRAWER BE s 5 s
4,s00 s 3,500 s 10,000 $ 3,000
FIRE
'11
$
40.000 5 $ 10,000 2,000 $ 10,000$ 1,s00 $ 10,000 s $ s,000 $ 500 s s,000 $ 250
MA1N BR 11 85.000 $ $ $ 10,000 $ 4,250 $ 10,000 $ 3750 $ 0,000 $ $ 10,000 $ 2,750 $ 10,000 $
NOR]H FIRE
1
2,250
BR 11 $ 43,000 s $ $ 8,000 $ 2,400 $ 5,000 $ 2,000 $ 5,000 $ $ 5,000 $
EAST FIRE $ $ 5,000 $
1.500 1,2s0
AMgULANCE
BR 10,000 $ 500 $ s,000 $ 250 g-$- $-s-
BE s 209,000 $ 5 $ 29,000 $ 10,450 $ 20,000 $ 9,000 20,0c0 $ 8,000 $ 20,000 $ $ 20,000 s 6,000
SERVICE TRUCK BE '11
s 5s,000 $ $ $ 15,000 $ 2,750 $ 10,000 $ 2,000 10,000$ 1,500 $ 10,000 s $ 10,000 s 5oo
BR 11
$ 60,000 $ 12,000 60,000 s 9.000 $ 60,000 $ s 60,000 $ 3.000
$ 30,000 $ 6,000 30,000 $ 4,500 $ 30,000 $ 30.000 $ '1,500
$ $ 35,000 $ 6,250 30,000 $ 4,s00 $ 30,000 $ 30,000 $
SIDEWALK TRACTOR BE 11 S 157,000 $ $ s2,000 $ 7,850 $ 35,000 I 30,000 $ $ 30,000
1,500
PAITK RENOVATIONS 11 S s $
6,250 4,500 $ 30,000 $ 1,s00
BR 200,000 15,000 10,000 $ 1s,000 I 9,250 15.000 $ I 500 $ 15,000 $ '15 000 s 7 ooo
SENIOR SHUTTLE BUS BE 11 $ 110.000 s s 25.000 $ 5500 $ 2s,000 s 4250 $ 20 ooo 20000 s 1
SCHOOL
Darre BR
scHooL D€cFte'n
FIRE ALARM DUCT BR ,I2 $ 3OO,OOO $ 60,000 $ $ 60,000 $ s 60,000 $
HIGHWAYRECONSTR STB 12 $
13,500 10,500 7,500 s 60,000 $ 4,s00
SIDEWALK RECONSTR SWB 12 $
2,OOO,OOO
$ 400.000 $ 90.000 s 400,000 $ 70,000 ! 400,000 s 50,000 s 400,000 $ 30.000
5OO OOO
GIS BE 1?, $ s0,000 $-$ I - $ $ 10,000 $ $
NETWORK STORAGE/SERV BE 12 $ $-$ -
1,250 $ 2,250 10,000 1,750 10,000$ 1,2s0 10,000 $ 750
60,000 $ $ 1.500 $ 15,000 $ ?-,625 $ 1s,000 $ 1.875 $
'10,000 1,250 10,000 s 750
INFRASTR. MUNIS SEERVER BE 12 $ 40,000 $ 1,000 $ 10,000 $ 10,000 $ 10,000 I
PUMPER TRUCK REPLACE BE 12 $ s15,000 s-$ $ - $ $
$ 1,750 1,250 750 5,000 $ 375
COI,IPARATOR 12
'12,87s 35,000 $ 24,875 $ 3s,000 $ 23,125 35,000 $ 21,375 3s,000 g 19,625
BE $ 15,000 $ 375 $ 5.000 $ 625 $ 5,000 $ 375 5,000 s -$
BULLET PROOF VESTS
SPEED FEEOBACKTRAILER
BE '12 5
'12 s
12,600 s-s $ - $ 315 $ 7,600 $ 440 $ s.000 $ 125 -J
125
-$
BE 19 600 $ 490 $ 4,600 $ 865 $ 5,000 s 625 5,000 $ 37s 5,000 $ 125
DIGITAL ASSET MGI,,IT SYST BE 12 $ 18 000 $ 450 8,000 $ 5,000 $ s,000 $
DUMP TRUCKSSOOO GVW BE 12 $ 160.000 s-$ $ - $
$ 700 375 125 -$
PARK 12 $
4,ooo 35,000 $ 7,125 I 3s,000 $ 5,37s 30,000 $ 3,750 30,000 $ 2,250
LIGHTING LINEAR BR 30,000 $-$- $-s750 s,ooo 3 1,3/5 $ s,000 $ 1,125 5,000 $ a75 5,000 $
MOXLEYCOURT RENO BR 12 $ 2s0,000 $-$- $ - $ 6,2s0 25,000 $ I 25,000 $ 25,000 $
625
VICTORY FIELD HOUSE REN BR 12 S 1500000
1 1,875 10.625 9.37s 25,000 $ a,125
100.000 $ 72 500 s 100.000 $ 67.s00 100.000 $ 62.500
scHooL BR 13 $
'13 $ $ -
HIGHWAY RECONSTR STB 4,000,000
13 $ I 000.000
$ too,ooo s 800,000 $ 180,000
SIDEWALK RECONSTR SIAIB 5 - S 25,000
GIS BE 13 50.000 $-$- -$ $
s-t- $ 1,250 10,000 2,250 10,000 $ $
LIBRARY SLATE
LIBRARYBLDG
ROOF
UPDATES
BR 325,000
9-$-
-s 8,125
$
$ 25,000$ 15,62s 25,000 I
1,750
14,375
$
$
10,000
25,000 $
1,250
't3,125
BR IJ 100,000 s -$ 2,500 $ 10,000 $ 4,7so '10,000s 4,2so 10,000 $
IN CRUISER VIDEOSYST BE 13 54,300 $-s- $ -$ 1,358 $ 14,300 $ 2.358 '10,0003 t,750
$
t 10,000 s
3,750
APPLICATION SERVER BE 13 60,000 $-$- $ -9 '1,500 15,000 $ 15,000 I
1,250
TRUCK DUMP 41OOO G^/V '152,000 $-$- -$
$ 2,625 1,E7s $ 10,000 $ 1,250
BE IJ $ 3,800 $ 32,000 $ 6,800 3o,ooo g 5,2s0 $ 30,000 $ 2,250
FILTIPELLO PARKLIGHTING BR 200,000 a-i- $ -$ 5,000 s 15,000 $ s,625 15,000 5 8,87s 5 1s,000 $ 8,125
FILLIPELLO PARK GROVE ST BR '13 225,000 $-$ s -$ 15,000 $ 15,000 $ ,ls,000
RINK BLDG RENOV BR '13
775.O00 s-s- -s1
5,625 l
$ 40.000 $
10.875
37 1sO 40.000 $
10,125
35.750
5
s
$ 9.375
13. TOWN OF WATERTOWN
CIP FY 12 TO FY 16 COST ANALYSIS
Gts 8E 14 $ 50,000 1,250 s 10,000 $ 2,250 $ l0,ooo $ 1,750
LIBRARY BLDG UPDATES BR 14 $ 100,000 $-i 2,500 5 10,000 $ 4,750 $ 10 000 $ 4,2s0
TRACTOR/LOADER BF 14 $ 34,000 850 $ 9,000 $ .t
,475 $ 1o,0oo $ 1,000
ARSENAL PARKRENOV BR 14 $ 200,000 $,:i 5,000 s 20,000 $ 9,500 $ 20 000 $ 8.s00
VIC FLD TRACK& FIELD HO(BR 14 S 2,275.000 s-5 s.875
scHooL BR s 50000 s 21
s 4/0,000
HIGHWAY RECONSTR STB 14 $
,14
2,000,000
SIDEWALK RECONSTR SWB $
5 ?,5C0,C00
SCHOOL 1s $ 600,000
IIGHWAY ITECONSTR STB 15 4,000,000 800,000 s t80,000
SIDEWALK RECONSTR SWB 15 $ 1.000 000 200 000 s 45.000
LIBRARY BLDG UPDATES BR 15 $ 50,000
CUNNIFF SCHOOL FIELD BR 15 $ 1 50 000
SKATING ARENA LOBBY uR 15 s
scHooL 16 $ 5 30 000 s 14.000
LIBRARY BLDG UPDATES BR 16 $ 50,000 - s 1,250
OCONNEI I- ARTIFICAL TURF BR 16 $ 2,000,000 - :t 50 000
HOWEPARKRENOVATION BR 16 S
5 2,200,000
FY 12 FY ,I3 FY.14
PRINCIPAL INTEREST PRIT.ICIPAL INTEREST PRINCIPAL INTEREST
PERMANENT $5,183,000 $ 1,3s6,020 $ 5,018,000 $ 1,201,667 $3,574,000 S 1.074,476 $ 3,315,000 $ 858,413
AUTHOR]ZED s 55,000 $ 26,250 $ 55.000 $ 23,500 $ 55,000 I 20,750 $ 55,000 $ 15,2s0
CIP FYl2-FY16 409 000 $ 385.205 $2,831,300 $ 950,758
TOTAL b ri47,00c 5 1,767 475 $7,223,000 S 2
I 6 559 417 $7,414,47s
{-t,utt+fl15 ,t cz4;{1i": b o^JS
f !'o'ot>c) cc,st
I 1,tq 115
14. LOCAL ROADS
CAPITOL IMPROVEMENT PLAN
WATERTOWN ROADWAY IMPROVEMENTS - PHASE I (4/13109 TO 1U7l09)
STREET NAME COMPLETION DATE TOTAL
PALFREY ST 6/30/2OOs 5952,431.59
HILLTOP RD 6/30/2OOs 5197,82s.20
OTIS ST 6/30/2OOe S123,945.81
SPRING ST 6/30/zOOs S189,060.95
BEMIS ST 6/30/2OOs S155,092.00
WHITNEY ST 6/30/zOOs S152,979.08
MAPLEWOOD ST rr/7 /2oos $soo,gts.tg
ARLINGTON ST 11./7 /2OOe iz+qJqt.st
WARREN ST t1.17 /2OOe S126,0s3.s1
PHASE I TOTAL 52,642,344.89
WATERToWN RoADWAY IMPRoVEMENTS - PHASE II (7/9/10 To 1212/10)
STREET NAME COMPLETION DATE TOTAL
ELM ST 7 ls/2o1O S319,832.41
RANGELEY RD 7 /s/201.0 5127,975.96
COMMON ST (Orchard St to Belmont St) 1.O/30/2010 5L,063,9!7.i.s
SUMMIT RD 7 /s/201.0 $ 58,983.62
BERKELEY ST 8/27/2010 S 28,938.98
ELLIOT ST 8/27/2OtO S142,810.38
CAPITOL ST 1.1./27 /201.0 s185,306.48
WELLS AVE 8/27/2010 S 35,193.56
PALFREY ST (Pavement markings) L2/2/2010 s 2,903.31
Construction service outside normal design projects Srgz,rsE.gg
PHASE II TOTAL s2,098,04s.1S
TOTAL PROJECT VALUE ss,000,000.00
TOTAL EXPENDED TO DATE PHASE I AND PHASE II s 4,740,390.05
RETAINAGE BEING HELD S 99,588.35
ENCUMBRANCES S 37,018.50
UNADJUSTED AMOUNT S 3,83s.80
SUB TOTAL S4,880,832.70
REMAINING BALANCE 5 1L9,1,67.3O
16. 13 Town Wlde Sldewalk lmprovements
Construction $ 382,503 Existing FY 10 Stroet & Sidewalk Funds
Constructlon $ 300,000 Existing FY 11 Street & Sidewalk Funds
$ 682,503
Sewer & Draln Replacement and Relinlng
WaverlyAve $ 520,000 Existing Water/Sewer Capltal Fundlng
Rutland St $ 455,000 Existing Water/Sewer Capital Fundlng
Greenough Blvd. $ 400,000 Exlsting Water/Sewer Capital Funding
Various Looations $ 594,000 Existing Water/Sewer Capital Funding
Various Locations $ 1,770,000 TBD
$ 3,739,000
{5 Water Malns Replacement
Spruce St $ 310,000 Existing Water/Sewer Capital Funding
Greenough Blvd. $ 990,000 Existing Water/Sewer Capital Fundlng
-$ 1,3oo,ooo
MWRA LOGAL PIPELINE -Water Maln Replacement
Hillside Rd. & lrma Ave. $ 365,000 Existing MWRA Pipeline Acct.
Main St. $ 184,750 Existing MWRA Pipeline Acct.
Lexington St $ 473,900 Existing MWRA Pipeline Acct.
$ 1,023,650
MWRA l/l- Sewer Replacement
Boylston St & Nichols Ave l/l Removal $ 534,800 Existing MWMSewsrAcct.
Edward Rd, Evans, Gllbert, Prescott, & Rutland Sts. $ 554,400 Existing I & I Phase 4Acct.
$ 1,089,200
18 Lexington St. Sewer & Draln Replacement
Design $ 23,900 TBD
Construetion $ 255,ooo TBD
$ 278,900
Grand Total All.Profects $ 16,148,953
Fundlng Source Breakdown
COMPLETED $ 69,850
CHAPTER 90 $ 1,707,850
TRANSPORT. IMPROV. PROG. $ 1,550,000
Existing Water/Sewer Capltal Funding $ 5,o49,ooo
Existing FY 10 Street & Sidowalk Funds $ 382,503
Existing FY 11 Street & Sldewalk Funds $ 300,000
HartlMason Mitlgation Dev. Funds $ 3eo,ooo
Existing Cemetery lmprovement Funds $ 230,000
Existing DPW Renovation Funds $ 418,000
Existing MWRA Pipeline Acct. $ 1,023,650
Existing MWRA Sewer Acct. $ 534,800
Existing I & I Phase 4 Acct. $ 554,400
TBD $ 3,998,900
$ 16,148,953
2 o(?-
17. AS OF 312111
t
FUND I
NUMBER AMOUNT
5067 TMWRA PIPE r $ 1,221,802.55 1$ 204,416.05 $ 1,017,386.50
23:G2-391I ,_q N323:01
ao,ooo3o,
L
5512IPLEASANT ST RUSSO MITIGATION , $ l$ 80,000.00
5515 DPW RENOVATION I$ 419,58964 $ I,qAl.SZ-$ +lAJZtSt;--
5516 |TNCTNERATOR I$
5526 iFY 06 STREET & SIDEWALK $
-a64@Q,a-4
573,591.31
F
$
ipez,ql
99,191.31
_L _$_
$
5542IFY 1O SEWER IMPROVEMENTS
- i$
ss+s FY 11 STREET a SlbewAt-r ' S-
FUNDS .
|TOTAL NON.BONDED $ 4,460,219.51 i
18. ,t
il _:
t---co-oE
-I-
ra-ir f-
ACCOUNT DESCRIPTION
E LJTJIJE T
Artlo-unr- cnnnv-vovEn i -
__ _ __l__
AVAILABLE
-oncG6oeT-oe.J
0140s58 i l!9!6q
-f-ssos6s lqEN i4gro&s ADD'L EQUIP
- -- __, _ $ _1!q0!.0q]$ _glo!qo!I$ 4,000.00 I$ lqoolq_l S_ _11,000.00
o-iaossg
58086(
qqqqiq lllglway REpLACE oF EeurpMNr _ 1i _3!pqo.gql $ 34,834.47 j q 26,454.00 | $ 8,380.47 l$ 3gjggqlq
o24225A sgoazo Tpy HrcHwAv REPLACE oF EeurpMNT $
580870 IPY HTGHWAY nepLAcE OF EQUTPMNT -- l I $ 12,200.00' - --rJ$
tz.loo.oo- | 12,200.00 $
F EOUTPMNT l$ 15,000.00
15,OOO.OO
-T's
-T's d6 nna ool
46 noo
t$ 9,120.00
0149558
0149558 L 580870 - $
r$ 33,000.00
33,000.00 $
l$ 32,234.00|l
32,234.00 i
1 --
,891.00
o249ssg- l--560s40 -$ 53,020.50 $ rz,zso.oo l$ 4o,73oso
TOTAL GENERAL FUND 339,006.97
20,563.00
42,835.00
35,448.65 31,623.95
41,183.49
i i TOTAL SEWER FUNDS $ 4,420,057.00 154.156.97 75,214.06
i
TOTAL WATER AND SEWER FUNDS 63 $ 184,638.421$ 112,789.70
ze{U
19. WATERTOWN SCHOOL DEPARTMENT
CAP ITAL PROJECTS FY2OO7.FY2OOg
Last Jpdated 02120111
Total FYO9 FYOS F07
Hiqh School
ADA Door Openers 26,600 18,000 8,600
Custodial Equipment for start uP 59,000 1 1,000 48,000
Exterior Doors 40.000 40,000
Gym bleachers, curtains, cage 160,000 160,000
Gvm Floor - complete resurface and paint 27,800 17,800 10,000
Gvm Liqhtino 30,125 30j25
lnterior door Closers 86,000 86,000
Masonry work 5,000 5,000
Roof work 4,600 4,600
Security Gates 12,200 12,200
Middle School
ADA Door Openers 5.000 5,000
ADA siqnaqe 5,600 5,600
Bathroom partitions 15,635 15,635
Custodial eouioment 8,900 8,900
Floor tiles 1st and 2nd fl Corridor 20,000 20,000
Masonry work repointing Bemis st Side 5,000 5.000
New Hot Water Svstem (emerqency) 40,000 40,000
Nurses A/C 4.000 3,1 00
Sidewalks 7.000 7,000
Roof Work 1,800 1,800
Windows Repairs 25,000 25,000
Gunniff
ADA Door Openers 5,000 5,000
Bathroom oartitions 31,000 31,000
Chimmnev 8,300 8,300
K-1 entrv 15,000 15,000
K-1 FOB Readers 10,000 5,1 94
Librarv 5,300 5,300
Roof Work 1,900 1,900
Sidewalk 6,000 6,000
Hosmer
ADA Door Openers 23,000 23,000
Auditorium lobbv 8,700 8,700
Caf6 tables 30,000 30,000
Ceilinq under stairs 5,000 5.000
Custodial equipment 6,000 6,000
Roof Work 2,786 2,786
Exterior Facia 16,000 16,000
1 o€ 3 2t24t2011
20. WATERTOWN SCHOOL DEPARTMENT
CAP ITAL PROJECTS FY2OO7.FY2OOg
Last Updated 02120111
Total FYO9 FYOS F07
Lowe il
ADA Door Ooeners 5,300 5,300
Cafetorium Floor 28.000 28,000
Entranceisteps 185.000 185,000
How Water svstem (emerqencv) 25,800 25,800
Librarv Staoe 7,500 7,500
Paintinq Exterior Trim and Facias 40.000 40,000
Roof Repairs. PM Plan 5,000 5,000
Phillips
2nd & 3rd Floor windows 40,000 40,000
ADA Door Ooeners 5,000 5.000
Conference Room 6,000 6,000
Move shop from Browne '1 1.000 11,000
Securitv Svstem 30.000 26.326
Roof Repairs 10.000 10,000
Upqrade Liohtino in Corridors and stairwavs
Vehicle 32,000 32,000
MISC
Bike Racks 4,945 4.945
Snowblowers 6.627 6.627
Phillios HVAC 5.584 5,584
TOTAL Soent 1,184,466 278,046 292,920 613,500
Caoital Aoorooriation 1,313 700 313,000 300,000 700,700
Balance cal'd 129,234 34,954 7,080 87.200
, -€3 2124t2011
21. 20 tl
OUTSTANDING PROJEqTS/WIP . CAPITAL
as of February 20,2W
Funds
Available Status
Hioh School
Security Camera - Rear 8.000 rn Drocess
Middle School
Securitv Cameras 7,000 rn Drocess
Cunniff
ADA sionaoe uodate 5.000
Hosmer
Pre SchoolControls 35,000 in process
New Flaq Pole 4,000
probably will
Aud Sound Svstem 20,000 cost more
PA & clock svstem 35,000
Phillips
Security System 7,111 in Drocess
TOTAL 121,111
Fund Balances available
FY08 Fund 5060 16.039
FY09 Fund 5536 86.116
Fv07 Fund 5520 23.177
Hosmerconstr Fund 5032 29.429
School Bldq Fund 5040 10.491
165,252
TotalAvailable 165,252
Total Projects Open 121,111
Balance 44.141.
Feb 2011 Hosmer Hot Water 25,000
3 .rf ? 2t24t2011
22. Watertown Public Schools FY2011
Capital I m p rovem ent S u m mer Sc hedule
As of 0U2A2U1
Estimate of Sum of
Paid to Additional Projected
Budqeted Date Encumbered Costs Gost Variance Comment
UVatertown Hiqh School
1 Replace tiles near Tech Services, lnstall Carpet 10,000 6,961 6,961 3,040 Complete
2 Classroom Furniture 30,000 29,926 29,926 74 Complete
3 Auditorium screen and oroiection svstem 20.000 20.671 20,671 (671) Complete
4 Fitness Center Lift 25.000 36.000 36.000 (11.000 Out to Bid
5 Grease Trap 10,000 9,640 9,640 360 Complete
6 Securitv 35,000 35,000 35.000 ln Process
7 Robotics Room Move 1,400 1.400 Complete
8 Robotics Room Electrical 4,300 4,300 Complete
I Robotics Room Carpentry 4,800 2,583 2,583 2,217 Complete
1C Tech services Move 3,200 3,200 Complete
11 Tech Services Electrical 9.500 11,620 11.620 Q.120 Complete
12 Tech Services Caroentrv 15,000 23,800 23.800 (8,800) Complete
Total 168,200 105,200 71,000 176,200 (8.000)
Watertown Middle School
1 Main office A/C & sprinkler svstem 21,000 2.168 14.000 1 6.1 68 4.833 Complete
2 Window renovations 35,000 30.200 30,200 4.800 Complete
3 Auditorium screen and proiection svstem 20,000 19,606 19,606 394 Complete
4 Kitchen Fire Suppression Svstem 7,000 3,600 30,000 33.600 (26.600) To be Bid
5 Securitv 20,000 2.911 17,089 20,000 ln orocess
6 0lassroom Furniture 20,000 12.717 8,019 20,735 (735) Open
Iotal 123.000 67.601 1{.619 61,089 {40,309 (17,309)
LowellSchool
I Sound Proof Caf6 15,000 15.000 15.000 Complete
2 Classroom Furniture 20,000 12.364 7.636 20,000 Open
fotal 35,000 27,364 7,636 35,000
1 0€2 2t24t2011
23. Watertown Public Schools FY2011
Capital lmprovement Summer Schedule
As of 0422/2011
Estimate of Sum of
Paid to Additional Projected
Budgeted Date Encumbered Gosts Gost Variance Comment
Cunniff School
1 Hand Rails on Front Walkwav 6,000 6.000 6,000 Open
2 Classroom Furniture 10,000 2.820 7,1 80 10,000 0 Open
3 Securitv 14,000 14.000 14.000 ln Process
Iotal 30,000 2,820 27,180 30,000 0
Hosmer School
1 2nd Floor Water & Drain Line 12.000 1,226 1,226 10,774 Comolete
2 Classroom Furniture 20,000 12.862 7.1 38 20.000 Ooen
3 Sound Proof Caf6 & 2nd floor Teacher's room 18,000 15,830 15,830 2.170 Complete
4 PreSchool renovations for Autism proqram 25,000 2,916 2,636 5,552 19,448 Open
5 Security 9,000 9,000 9,000 Open
Total 84,000 32,834 2,636 16,138 51,608 32,392
Philios School
1 Condensate Tank 25,000 17.480 17,480 7,520 Complete
2 Seal and Re-line Parkinq lot 25,000 16,385 16,385 8,615 Complete
3 First Floor HVAC materials 1,300 1.300 1,300 Open
4 First Floor olumbino 7.200 3.872 3.872 3,328 Complete
5 First Floor electrical 7,700 9,810 9,810 Q.110 Complete
6 First Floor Ceilinqs 1 0,1 00 3,280 3.280 6.820 Comolete
7 First Floor Caroentry* 8.500 30,431 (20.000) 10,431 (1.931) Comolete*
Total 84,800 81,257 (18,7001 62,557 22,243
AL 525,000 I 317,076 I 14,2551 164,343 I 495.674 I 29
*
Transfer of $20,000 from MFN not yet completed
2 0+z 2t24t2011
24. WATERTOWN PUBLIC SCHOOLS
FY2O12 PROPOSED CAPITAL PLAN
FEBRUARY 24,2011
FY2012
Watertown Hioh School
Furniture 30.0
Auditorium Ceiling, Walls and Floor
I iohlino 35.0
HS TOTAL 65.0
Watertown Middle School
Old Bldg Bathrooms and basement
locker rooms. x x 150.0
MS TOTAL 150.0
Lowell School
Classroom lnteriors 170.0
Door Hardware 35.0
LOWTOTAL 205.0
Cunniff School
Sand and Repaint Gym and Caf6
Floors 25.O
CUN TOTAL 25.O
Hosmer School
Furniture X 10.0
Architect - Pre School for Autism x x 50.0
Chain Link Fence Boylston St side X 7.2
HOS TOTAL 67.2
Phillips
Concrete Over Supt Office x 85
PHIL TOTAL 85
District
Truck# 412 350
Scissor Lift & trailer 15.0
DIST TOTAL 500
SCHOOL DEPT TOTAL 570.7
2t24t2011
25. Outstanding Capital Projects
Gompletion Estimate
Funds Available Est Comp Date
High School
Security Camera 8,000 June, 20'11
New Camera Systems 35,000 Aug,2011
Fitness Center Lift 36,000 July,2011
Middle School
New Camera System 27,000 July, 2011
Kitchen Fire System 7,000 Aug,2011
Furniture 8,019 June, 201 1
Replace Kitchen Hood And Fire System 28,000
( 7,000 Appropriated in FY 11 )
Cunniff
ADA Signage 5,000 Aug, 201 1
Hand Rails 6,000 Aug, 20'11
Furniture 7,180 June,2011
Security Upgrades 14,000 Aug, 201 1
Hosmer
Pre School HVAC Controls 35,000 July,2011
Flag Pole 4,000 WH? Mar, 2011
Furniture 7,138 June,2011
Pre SchoolAutism Prog 19,448 2?
Security Upgrades 9,000 Aug,2011
Bldg Water Heater 25,000 Mar,2011
Aud Sound System 20,000 June,2011
P/A Clock System 35,000 ? Phone Sys?
Phillips
Heating Valve 1st Floor '1,300 May,2011
Security Upgrade 7,011 June, 201 1
Total Prior Year Appropriation 344,096
Total Prior Year Appropriation 358,1 92
Excess (Savings)/Cost (14,096)
26. Watertown School Department
School Vehicles
2t24t2011
Snow
Model Year and Description ln Svc Date Lic Plate Plow User
1995 Ford Explorer (Mail) 6t14t2006 M62573 No B. Foley
1997 Ford F 350 (412) 10t3t1997 M55482 Yes C. Taverna
1997 Ford F 450 (Food Svc) 7t1t1998 M48601 No G. Barry
1998 Chevy 3500 Van (512) 7t1t1998 M56831 No J. Eurglunes
2002Chevy 2500 HD (51) 7t1t2004 M71353 Yes L. Cotto
2002 Chevy Tahoe (212) 7t1t2002 M69256 Yes S. Lamagna
2006 Ford F350 (312) 1t1t2007 M32579 Yes P. Barbato
2009 Chevy Traverse 7t30t2009 M79015 No J. Francione