SPUnite17 Transforming your Organisation into a Digital Workplace
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SharePoint Unite 2017 Session
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SPUnite17 Transforming your Organisation into a Digital Workplace
- 2. Office 365: Mark Rackley mrackley@paitgroup.com A Digital Transformation Story
- 3. © 2015 PAIT Group Mark Rackley / Partner & CSO ⹠20+ years software architecture and development experience ⹠Office 365 MVP, SharePoint Junkie since 2007 ⹠Event Organizer (SharePointalooza.org) ⹠Blogger, Writer, Speaker ⹠Bacon aficionado @mrackley www.MarkRackley.net www.PAITGroup.com www.SharePointaLooza.org www.StratusForms.com #SayNoToInfoPath
- 4. © 2017 PAIT Group http://www.PAITGroup.com July 21st, 2017 Extremely Budget Minded THE BACKSTORY Legacy, Homegrown, Outdated Systems Non-Technical Stakeholders (internet vs intranet) Global Organization Great Retention! (older workers who donât like change)
- 5. © 2017 PAIT Group http://www.PAITGroup.com July 21st, 2017 THE SPARK A CHAMPION FOR DIGITAL TRANSFORMATION
- 6. © 2017 PAIT Group http://www.PAITGroup.com July 21st, 2017 WHATâS YOUR SPARK? THE SPARK A CHAMPION FOR DIGITAL TRANSFORMATION
- 7. © 2017 PAIT Group http://www.PAITGroup.com July 21st, 2017 THE SPARK Educate about the possibilities Generate Excitement Identify the right Quick Win Investigate if funding is available KEYS TO IGNITION A CHAMPION FOR DIGITAL TRANSFORMATION
- 8. © 2017 PAIT Group http://www.PAITGroup.com July 21st, 2017 THE SPARK Educate about the possibilities Generate Excitement Identify the right Quick Win Investigate if funding is available One failed SPO attempt Change resistant staff Long process (18+ months) KEYS TO IGNITION AVOIDING BACKFIRE A CHAMPION FOR DIGITAL TRANSFORMATION
- 9. © 2017 PAIT Group http://www.PAITGroup.com July 21st, 2017 THE IGNITION FIND THAT ONE THING!
- 10. © 2017 PAIT Group http://www.PAITGroup.com July 21st, 2017 THE IGNITION EXECUTIVES WHO SUCCESSFULLY USE O365 PARTNER USING VIDEO APPEAL OF APPS UNDER ONE SECURITY UMBRELLA THE RIGHT CONVERSATIONS
- 11. © 2017 PAIT Group http://www.PAITGroup.com July 21st, 2017 THE IGNITION UNDERSTOOD THE BUSINESS NEEDS REDUCED COMPLEXITY ADDED VISUAL APPEAL IMPLEMENTED IN PHASES TRAINED THE TRAINERS REBUILT FAILED APPLICATION
- 12. © 2017 PAIT Group http://www.PAITGroup.com July 21st, 2017 BEFOREâŠ
- 13. © 2017 PAIT Group http://www.PAITGroup.com July 21st, 2017 BEFORE⊠200+ Content Types 200+ SharePoint Groups 13 Document Libraries 25 folders per document library with unique permissions For less than 500 files!! DOCUMENT REPOSITORY
- 14. © 2017 PAIT Group http://www.PAITGroup.com July 21st, 2017 AFTERâŠ
- 15. © 2017 PAIT Group http://www.PAITGroup.com July 21st, 2017 AFTER⊠1 CONTENT TYPE USED SITES FOR SECURITY INSTEAD OF FOLDERS ONE SEARCH RESULTS PAGE DOCUMENT SEARCH
- 16. © 2017 PAIT Group http://www.PAITGroup.com July 21st, 2017 GAINING MOMENTUM
- 17. © 2017 PAIT Group http://www.PAITGroup.com July 21st, 2017 GAINING MOMENTUM BUILD LONG TERM STRATGEY, DEFINE GOALS IDENTIFY REALISTIC PHASES CREATE ROADMAP, SET DATES! UNDERSTAND GAPS AND NEW FEATURES FIND THE NEXT WIN! BUILD OFF YOUR SUCCESS
- 18. © 2017 PAIT Group http://www.PAITGroup.com July 21st, 2017 MOVING TO DIGITAL FORMS WORKERS ON A PLANT FLOOR HAD TO FILL OUT FORMS TWICE A DAY DIFFICULT TO FILL OUT WHILE ON THE FLOOR NEEDED TO BE MULTILINGUAL MUTLIPLE PLANTS ALL OVER THE WORLD AUDIT FORMS
- 19. © 2017 PAIT Group http://www.PAITGroup.com July 21st, 2017 MOVING TO DIGITAL FORMS CREATED FORM IN SHAREPOINT FORM IS MOBILE FRIENDLY AND CAN BE FILLED OUT ON AN IPAD REPORTING IS VASTLY IMPROVED IMPLEMENTED IN MULTIPLE LANGUAGES IMPETUS FOR CREATING SITES FOR EACH PLANT AUDIT FORMS www.StratusForms.com #SayNoToInfoPath
- 20. © 2017 PAIT Group http://www.PAITGroup.com July 21st, 2017 Phase 1
- 21. © 2017 PAIT Group http://www.PAITGroup.com July 21st, 2017 LESSONS LEARNED
- 22. © 2017 PAIT Group http://www.PAITGroup.com July 21st, 2017 LESSONS LEARNED THE VALUE OF TRAINING PRIORITIES OF EXECS THE AMOUNT OF TIME IT TAKES TO CHANGE CULTURE THE IMPORTANCE OF VISUALS âINDUSTRY STANDARDS AND BEST PRACTICESâ DONâT UNDERESTIMATE
- 23. © 2017 PAIT Group http://www.PAITGroup.com July 21st, 2017 SUCCESSES
- 24. © 2017 PAIT Group http://www.PAITGroup.com July 21st, 2017 SUCCESSES INVESTED EXECUTIVES (CEO VIDEOS ON HOME PAGE) GLOBAL COMMUNICATIONS ENGAGED PLANT WORKERS IMPROVED COLLABORATION OPENED THE DOOR TO MORE PROJECTS IT TOOK 2 YEARSâŠ
- 25. © 2017 PAIT Group http://www.PAITGroup.com July 21st, 2017 GET THE RIGHT HELP Find a partner vested in your success Are they more interested in talking or listening? Donât take their word for it Donât be afraid to push back It doesnât have to (shouldnât) be all at once
- 26. © 2017 PAIT Group http://www.PAITGroup.com July 21st, 2017 NO MATTER WHAT⊠Find Pain Points and Identify Quick Wins Map Technology to a Business Problem Implement in Phases Gain Executive Approval
- 27. © 2017 PAIT Group http://www.PAITGroup.com July 21st, 2017 ITâS A PROCESS âąThe jobâs not over when the intranet is rolled out. âąCheck in on users, address their pain points âąKeep an eye out for the next win âąKeep up on the changing technology âąDonât throw technology at a people problem
- 28. Thank you http://www.paitgroup.com http://www.markrackley.net mrackley@paitgroup.com @mrackley © 2016 PAIT Group http://www.PAITGroup.com December 14,2016 http://www.stephkdonahue.com sdonahue@paitgroup.com @stephkdonahue