This document provides information and instructions for a voluntary departure of military dependents from Misawa Air Base in Japan. It outlines the process for pre-processing and final processing at designated locations and times. Dependents will be placed in travel groups and notified by radio, TV, and announcements when to report. The document specifies luggage limits, policies on transporting pets including required documentation and potential quarantine, and shuttle transportation routes from housing to processing locations.

1. Voluntary Departure UPDATE ------ DEPARTURE Operation Status – as of: 0600, 19 Mar ‘11 ------- The Department of State has approved a voluntary authorized departure for military and DoD civilian dependents - For a period not to exceed 30 days - The designated Safe Haven location is the Continental United States

2. Voluntary Departure Info - Waivers for Safe Haven in Alaska and Hawaii are being pursued, status TBD - Volunteers for travel are broken into groups for pre-processing - Pre-Processing will be conducted at the NCO Club Tohoku Ballroom - Final Processing will be conducted at the O Club Ballroom

3. VOLUNTARY DEPARTURE Luggage: - Each person is authorized 2 pieces of luggage not to exceed 70 lbs each, and1 small carry on. PETs: - Up to 2 household pets are authorized per family at no cost to military members’ dependents. - DoD civilian dependents are authorized up to 2 pets per family, but may incur costs for pet transport. - Pets will not be allowed into Hawaii with an expired FAVN - IMPORTANT: the standard 6 month quarantine will be required on return to Misawa AB

4. Departure Process - You will be notified when to pre-process. Notification will be via AFN radio, AFN TV crawler, CAC, Facebook (35th Fighter Wing), and giant voice. Look for your travel group qualifier. - Once pre-processing is complete, and we have visibility on what type of aircraft is inbound, (how many seats, how many pets can be accommodated) we will build manifests for departure. - When aircraft are inbound, you will be notified to report for final processing and boarding. Notification will be via AFN radio, AFN TV crawler, CAC, Facebook (35th Fighter Wing), and giant voice.

5. Travel Groups Defined Travel Group 1: - Pregnant dependents - Personnel with urgent medical issues (you will be personally notified if you meet this criteria) - Families with infants and toddlers (24 months and under) Travel Group 2: - Escorted* dependent minors (17 and under) - Families of deployed members - Families with EFMP members *Children traveling with someone other than their parent or guardian (e.g., children of dual military couples or single parents)

6. Travel Groups Defined II Travel Group 3: - Families with children age 12 and under Travel Group 4: - All other qualifying military and civilian dependents Priority applied equally regardless of sponsor’s organization, status (e.g., military, civilian, etc.), branch of service, etc.

7. Pre-Processing Reporting Timeline Pre-Processing will be done at the NCO Club, Tohoku Ballroom Saturday, 19 March Reporting Times: 1000 – 1300 - Personnel who have urgent medical issues (35 MDG will notify you personally if you meet this criteria) - Pregnant dependents 1300 – 1600 - Families with infants and toddlers (24 months and under), last name beginning A – L 1600 – 1900 - Families with infants and toddlers (24 months and under), last name beginning M – Z

8. Pre-Processing Reporting Timeline Pre-Processing will be done at the NCO Club, Tohoku Ballroom Sunday, 20 March Reporting Times: 0800 – TBD - Families with EFMP members - Families with deployed members TBD – TBD - Escorted* dependents and minors, along with escorts*Children traveling with someone other than their parent or guardian

9. Pre-Processing Reporting Timeline Pre-Processing will be done at the NCO Club, Tohoku Ballroom Sunday, 20 March Reporting Times: TBD – TBD - Families with Children 12 and under, last name A – L TBD – TBD - Families with Children 12 and under, last name M – Z TBD – TBD - All other qualifying military and civilian dependents

11. Passports

12. ID Card

13. Birth Certificate (for babies who have not yet received their passport)

14. Marriage licenses, immigration status cards

15. Prescriptions

16. Immunization records if you have a copy

17. NEO Folder

18. Pet Documentation

20. Check in with your unit in the hallway

21. Proceed into the ballroom and take a seat

22. Be called into the line

23. See a Chaplain (if desired)

24. Complete Post Office mail hold/forward (if desired)

25. Send a message with the Red Cross (if desired)

27. Get info from DODDs on school records

28. Get a cash advance (if desired) or find out about your entitlements

29. Complete paperwork with CPO (if required)

30. Ensure that you have the appropriate Pet papers

35. Final Processing I - You will be notified when to Final Process by your assigned passenger number. Notification will be via AFN radio, AFN TV crawler, CAC, Facebook (35th Fighter Wing), and giant voice. - You WILL be departing Misawa

36. Final Processing II - A bus will pick you up at a point near your quarters along with your bags and pets (we will help you with your bags) - If you ride the bus, leave your car at your residence - Or … someone may drop you off at the O’Club entrance - DO NOT leave your car at the Collocated Club

38. Runs continuously from notification of mission until manifest is completePotter Fitness Ctr Base Hospital Main Gate Stops will be marked with orange cones as of 19 MAR 2011

39. VOLUNTARY DEPARTURE Luggage: - Each person is authorized 2 pieces of luggage not to exceed 70 lbs each, and1 small carry on. PETs: - Up to 2 household pets are authorized per family at no cost to military members’ dependents. - DoD civilian dependents are authorized up to 2 household pets per family, and may incur costs for pet transport. - Pets will not be allowed into Hawaii with an expired FAVN

40. VOLUNTARY DEPARTURE CAUTION FOR BRINGING YOUR PET(S): - A 6-month quarantine of pets will be required when they return to Japan. On base residents may quarantine in house, Off base residents may not. - When pets return, they will require: - Current immunizations - Current FAVN test (these are valid for 2 years) - Certificate of health, issued by an appropriate government or USDA Vet within 10 days of traveling back to Japan. - Pet owners must have required vaccination records PRIOR to departing.

41. VOLUNTARY DEPARTURE PROCESSING WITH PET(S): - Before completing the pre-processing line: - Report to the Vet clinic with your pet - Must bring airline-approved pet carrier to clinic - What to Bring when Final Processing for Departure: - Water bowl - Kennel Marked with your name and contact information - Leash - Enough pet food for 5 days

42. VOLUNTARY DEPARTURE VET CLINIC WILL SCREEN PET(S) AND ENSURE THE FOLLOWING: - Have proper vaccinations (if need rabies vaccination, it will cost $10 cash or check only) - Have chip (if required, will cost $25) - Health certificate to fly (to ensure health, no contagious diseases) ***** VET CLINIC WILL BE OPEN STARTING SATURDAY ***** ***** 9 MARCH FROM 0700 UNTIL 1600. ***** (Please be patient as we have almost 400 pets signed up for departure)

43. VOLUNTARY DEPARTURE Off Base Residents: Any pet returning to Japan will require 180-days quarantine plus all required vaccinations and current FAVEN On-Base Residents: Ensure FAVEN is current - if expired, members will be required to start the FAVEN process while in the US, followed by a 180-day in-house quarantine upon return to Japan Pets will not be allowed in Hawaii with an expired FAVEN

44. VOLUNTARY DEPARTURE Pets returning to Misawa: - A New Health Certificate must be obtained within 10 days prior to return flight **You may be authorized to bring pets with you, but it is not guaranteed there will be room on the plane for your pets. You may have to wait for another flight in order to travel with your pets. We will do our best to maximize pet counts on aircraft that can accommodate.