Every thing under the sun embraces the duties and responsibilities of a village officer.........His duties are undefined rather than defined....He has a crucial role to play in revenue administragtion..........Role of village officer in Kerala land revenue administration.ppt uploaded by T.J Joseph deputy tahsildar,mob-9447464502

1. KERALA LAND REVENUE DEPARTMENT
Role Of Village Officers
in
Revenue Administration.

2. DUTIES AND FUNCTIONS OF VILLAGE OFFICERS
 Custodian of Government lands
 Representing the Government at Village level
 Maintenance of Village records
 Serving and publication of notices
 Collection of Land Revenue

3. ROLE OF VILLAGE OFFICERS
UNDER DIFFERENT STATUES
Land Acquisition
 Local publication of Notifications and Declarations
in the locality u/s 4(1) and 6, Preparation of mahazar of the
land under acquisition.
 Ascertaining market value of the land

4. ROLE OF VILLAGE OFFICERS
UNDER DIFFERENT STATUES
Land Assignment
 Entry of application in Register No. VI.
 Preparation of mahazar and site plan
 Ascertaining of land value
 Enquiry and report on application for assignment.
 Publication of notice u/r 12(1) of the Rules, 1964 and u/r 7(1)
of the Rules, 1995
 Realisation of fees as per A.O
 Maintenance of Account No.V (Lease account)
 Report to the Tahsildar, on expiry of period of lease in each
case
 If lease is not renewed on its expiry, report for resumption of
the land
 Arrears of lease with interest to be realized

5. ROLE OF VILLAGE OFFICERS
UNDER DIFFERENT STATUES
Transfer of Registry:
 Effecting Transfer of Registry including cases involved
 Effecting sub divisions, in voluntary action of owners. (R.3)
Land Conservancy:
 Prevent unauthorized occupation in Government land (R.4)
 In case of encroachment, report in form A (R.4 (ii)
 In case of unauthorized removal of timber, earth, metal,
laterite, sand, lime, shell or such other articles of valuable
shall be seized and taken over under custody (R. 4(ii) and
report

6. ROLE OF VILLAGE OFFICERS
UNDER DIFFERENT STATUES
Land Relinquishment
 Preparation of mahazar and sketch of the land to be
relinquished (R. 7)
Land tax
 Collection of Basic tax
 Enquiry and verification of details in the application for
assessment w/r o Revenue records and report (R-6)

7. ROLE OF VILLAGE OFFICERS
UNDER DIFFERENT STATUES
Revenue Recovery
 Realisation of arrears of revenue due on land
 Serving of D.N., Attachment notice, Sale notice etc.
 Attachment and sale of movable articles
 Custody and protection of attached goods
S & B Act
 Prevent destruction, injury, removal and alteration of any
survey mark
 In case of such destruction, injury, or removal it is to be
reported (R.17)
 Creation of new sub division (R.24)

8. ROLE OF VILLAGE OFFICERS
UNDER DIFFERENT STATUES
Escheats and forfeitures
In case, any person in possession of any movable or immovable
property has died intestate and without any legal heirs, make a
report to Tahsildar (R.4)
Protection of River banks and regularization of removal of sand
Guard against unauthorized removal of sand from the beds and
banks of rivers and water courses

9. CERTIFICATES
ISSUED BY TAHSILDARS AND VILLAGE OFFICERS
Within the State Under Central Govt./
Force/ Out side State
 Income certificate V.O. Tahsildar
 Community Certificate V.O. Tahsildar
 Community Certificate for SC/ST .. Tahsildar
 Nativity Certificate V.O. Tahsildar
 Residence Certificate V.O.
 Identification Certificate V.O.

10. CERTIFICATES
ISSUED BY TAHSILDARS AND VILLAGE OFFICERS
Within the State Under Central Govt./
Force/ Out side State
 Location Certificate V.O
 Possession Certificate V.O
 Relation Certificate V.O
 Family membership Certificate V.O
 Domicile Certificate V.O Tahsildar
 One and the same Certificate V.O Tahsildar
 Non Creamy layer Certificate V.O Tahsildar

11. CERTIFICATES
ISSUED BY TAHSILDARS AND VILLAGE OFFICERS
 Widow Certificate V.O
 Non remarried Certificate V.O
 Certificate to prove married each other V.O
 Valuation Certificate: up to Rs.One lakh: Village Officer
Above Rs. One lakh: Tahsildar
 Solvency Certificate: up to Rs. One lakh Village Officer
Above Rs. One lakh Tahsildar

12. VILLAGE ACCOUNTS
Number of Registers maintained in a Village Office: 15
Permanent Registers 2
Temporary Registers 13
Number of Accounts maintained in a Village Office: 25

13. REGISTERS
Permanent registers
1. Settlement Register
2. Basic Tax Register

14. Temporary Registers
Register No. 1 Register showing the details of Government lands
(A supplement registers showing the increase and decrease in
extent of land in each year on various Govt .orders also to be
maintained)
Register No.2 Register showing the details of lands under the
control of the Revenue Dept. including poramboke,
and the detail of trees standing on it
Register No.3 Register showing the details of Plantations.
Basic Register for assessing Plantation Tax
Register No.4. P.V. Register

15. Temporary Registers
Register No.5. Register showing the details of land
available for assignment
Register No.6` Register showing the details of application
for assignment received, report sent
etc.
Register No.7 Register showing the details of trees
reserved with Govt. in the lands assigned,
and conditions
Register No.8. Register showing the details of Ayacut,
assessment of Irrigation Tax etc
under each Irrigation schemes

16. Temporary Registers
Register No.9. Register showing the details of lands
Relinquished
Register No.10. Register showing the details of land
acquired under LA Act
Register No.11. Register of communications
Register No.12. Register showing the details of Certificates
issued
Register No.13. Stock Register of Survey Instruments and
furniture

17. ACCOUNTS
Account No.1 Kooduthal kuravu- Account showing the increase
and decrease of annual Basis Tax
Account No.2. Pattayamattam-Account showing change of
Thandapper
Account No.3. Account showing prohibitory assessment, fine etc.
under KLC Act, and its Demand, Collection etc.
Account No.4. Account on Land assignment- Demand and
Collection of land value, tree value, demarcation
charge, arrears of tax etc. in the case of
assignment of land

18. ACCOUNTS
Account No.5. Lease account- Demand and collection of lease
amount
Account No.6. Account on LROBT- Demand and collection of
miscellaneous account except, Basic tax, LC
account, Lease account and Assignment account
Account No.7. Account on arrears-Arrears of all revenue except
Basic tax
Account No.8. Thandapper account- Account relates to all
taxable lands including its survey sub division
numbers, type of land, name of pattadar, amount
of tax, details of remittance in each year

19. ACCOUNTS
Account No.9. Nalvazhy- Daily cash book showing
receipt and remittance of amount
under each account
Account No.10 Tax Collection account- Demand
and collection of all taxes
Account No.11. Excess collection account- Collection of
tax revenue before it is due
Account No.12. Thavana Odukku account

20. ACCOUNTS
Account No.13. Remission and write off account
Account No.14. D.C.B. account
Account No.15. Annual Land Revenue account
Account No.16. Capital account-Account showing the amount
of collection on sale of Govt. property

21. ACCOUNTS
Account No.17. Account showing the amount due under
Demand in the coming year
Account No.18. Account of Receipt books
Account No.19. Account of interest-Demand and collection of
interest charged on arrears of revenue
Account No.20. Account on Irrigation Cess-sowing details of
land assessed for levy of Irrigation cess, tax
assessed, collection etc.
Account No.21. Annual demand and collection of Irrigation cess

22. ACCOUNTS
Account No.22. Account on Plantation tax- showing
details of name of tax payer, particulars of
Plantation land, Tax assessed, Amount
collected etc.
Account No.23. Loan ledger
Account No.24. Recovery ledger
Account No.25. Demand and Collection account

23. POINTS FOR INSPECTION OF VILLAGE ACCOUNTS
 Whether the Registers are properly up dated then and there
 Whether Register No.1 is supported by a supplementary
register showing the increase and decrease in extent of Govt.
land
 Whether Account No.3 is prepared based on Register No.2
 Whether Account No.22 on Plantation tax is prepared based
on Register No.3
 Whether Account No.4 on Land assignment is prepared
based on Register No.5, 6 & 7

24. POINTS FOR INSPECTION OF VILLAGE ACCOUNTS
 Whether Account No. 20 on Irrigation tax is prepared based
on up dated Ayacut Register (Register No.8
 Whether changes were carried out in Account No.1 and 2
with reference to Register No.9 in respect of lands
relinquished
 Whether changes were carried out in Account No.1 and 2
with reference to Register No.10 in respect of lands acquired
under LA Act
 Whether Account No.3 is up dated with reference to
Register No.1 and 2 in respect of fine, prohibitory
assessment etc. for the unauthorized occupation of Govt.
lands

25. POINTS FOR INSPECTION OF VILLAGE ACCOUNTS
 Whether Account No 8 (T.P. account) agree with BTR
 Account No 10 agree with TP account
 Whether DCB is prepared based on Account No. 10 and 12
 Whether Account No. 13 (Remission and Write off Account)
is prepared based on the proper orders from the competent
authorities
 Whether Account No 15 (Annual Land Revenue account)
agree with Register No.1

26. POINTS FOR INSPECTION OF VILLAGE ACCOUNTS
 Whether Account No.25 agrees with Recovery ledger
 Whether Account No.18 on Receipt Books agrees with
stock and Stock Register
 Whether all collections as per Receipt books are properly
entered in the Nalvazhy
 Whether all the remittance recorded in the Nalvazhy are
supported with Chalan or Receipts