zuhaib

1. DOCUMENTATION AND MAINTENANCE
OF RECORDS
ZUHAIB
M.TECH FOOD TECHNOLOGY
15/PFT/003
BY

2. DOCUMENTATION
 Documentation is a set of documents provided on
paper, or online, or on digital media, such as audio
tape or CDs.
 An approved instruction either in paper or electronic
form which guides about how an activity shall be
executed.
 Examples are user guides, documentation in health
care , on-line help, thesis writing .
 It is becoming less common to see paper (hard-
copy) documentation.
 Documentation is distributed via websites, software
products, and other on-line applications

3. RECORD KEEPING
 The activity of organizing and storing all
the documents, files, invoices, etc. relating to a
company's or organization's activities.
 A record is often considered as document.
 Records provide evidence that activities have
been performed or results have been achieved.
 They always document the past.

4. DOCUMENT VS RECORD
 A document can be a procedure,
specification, drawing, work instruction and
the record is also a document with the
difference that it provides evidence of
compliance with established requirements
and effectiveness of the operation of QMS

5. A FAMOUS PROVERB SAYS:
“IF YOU HAVE NOT
DOCUMENTED AN
ACTIVITY,
YOU HAVE NOT

37. THANKU
AND
KEEP RECORD OF YOUR WORK