Business Agility Meetup Auckland: Sourcing an ERP in just 2 days via Lean-Agile Procurement, by Mirko Kleiner

1. REVOLUTION
MirkoKleiner
of Procurement via Lean-Agile Procurement
MEETUP NEW ZEALAND

2. AGILE
SALES &
PROCUREMENT
Source: twimg.com

3. !3
Swiss Casinos Group
The situation @ Swiss Casinos Group on 17th of December 2018
The Swiss Casinos Group is a Swiss gambling and casino
company, #1 in the market with 800’000 visits, 500
employees an annual revenue of $161 million. It is still in
the early stages of transitioning to business agility.
• 16.12.2018: The board approved the project «Shakira» that
should introduce a new ERP software as next step to a more
digital company.
• 17.12.2018 - 30.06.2019: A solution & supplier should be
found
• 01.07.2019 - 30.12.2019: Project implementation
THE CHALLENGE
© All rights reserved

4. 4 !4
D.Pellegrini,Headof FinanceSwissCasinosGroup
theMan
© All rights reserved

5. !5
The overall challenge
Time without creating Value for the Customer is Waste
Value
Time-to-Market
~6-12Months
SPECIFICATION
OFFER
CONTRACT
AGILE DELIVERYIDEA
WTF !"#
GoLive Jan1,2020Start Dec18 2018
© All rights reserved

6. !6
Lean Agile Procurement
Agile from the Start, eliminate Waste & increase Time to Market
Value
Time-to-Market
Vision
AGILE DELIVERY
3Months
Start Dec18 2018 GoLiveR1.0 Mar1,2019 NewfiscalYear Jan1,2020
© All rights reserved

7. RADICAL MINDSHIFT
PAST TODAY
Cross-functionalCollaboration
Acceptuncertainty
7!7
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8. !8
LEAN PROCUREMENT CANVAS
Partner
(Supplier)
Focus Customer
(Buyer)
Why
WhatHow
Who
© All rights reserved

9. © All rights reserved
UrsulaSury,licjur,DieAdvokaturAG
TheLeanProcurement Canvas
isanAgile Contract
9 !9

10. Lean Agile Procurement
An end-to-end Approach to build & manage adaptive Partner Ecosystems
DaysinsteadofMonths
!10
Business Model
Canvas
1 Initialization 3 BigRoomDay/s2
Lean Procurement
Canvas
Preparation
✓
4 PeerFeedback
© All rights reserved

11. Setup anagile,cross-functionalTeam
EmpoweritwithmainStakeholders
© All rights reserved 11 !11
1 Dec18

12. Quelle CKW, public Review / Pocathon 2018
GatherNeedswithrealUsers
Preparefor BigRoomEvaluationWorkshop
© All rights reserved 12 !12
2 Dec20
© All rights reserved

13. © All rights reserved 13 !13
3 Jan 30
Guess wherewewere?

14. Alignwith Peoplethat willdotheJob
Start CooperationevenbeforeaContract
© All rights reserved 14 !14
Invite3CompetitorsinthesameRoom
3 Jan 30

15. Co-create anAgileContract
Run a Proof-of-Concept
© All rights reserved 15 !15
3 Jan 30

16. Observetheir Behaviors&Skills
© All rights reserved 16 !16
3 Jan 30

17. Co-createthebestLicenseModel
© All rights reserved 17 !17
3 Jan30

18. Co-createanAgileContract
RunaProof-of-Concept
© All rights reserved 18 !18
3 Jan30
ResolveRisks&openQuestionsimmediately
3 Jan 30+31
© All rights reserved

19. © All rights reserved 19 !19
DemoResults
GetPeer-Feedback
Team-Decision
4 Jan31

20. 6weeks(leadtime)4
© All rights reserved
Improved Time to Market
From Idea to 1st Value delivered in just 6 Weeks, being faster would be possible!
!20
WORKING DAYS
1 Dec18
2 Dec20
X-MAS HOLIDAYS
CONTRACT
SENT (Draft)
INVITATION
SENT TO 3
VENDORS
DAYS WITH VENDORS
3 Jan30
3+4 Jan31

21. © All rights reserved 21 !21
P.Dragicevic, TerritoryChannel
ThiswastheshortestSalesCycle
at Microsoftever-ever!
Manager BAatMicrosoft

22. * Comparison to anothercasefromthepastwithasimilarcomplexity
Our Results
Faster, cheaper, better
4xfasterfromIdea to1stValuedelivered
1/2Effort
80%SavingsthroughFocus
100%socialFit
84%recommendtheApproach

23. © All rights reserved 23 !23
D.Steiner,GeneralManagerAlfapeople
Results achievedwere morevaluable thana traditional offer.
coordinatedsolutionsinashorttime withthecustomer.The
becausewewereabletodevelop,reconcileandretain
Lean-AgileProcurement wasextremelyeffective,

24. CapacityofTeamMembers
Handling3vendors simultaneously
© All rights reserved 24
CONCLUSIONS
Legalasksforatemplate
!24
Challenges
Yes we also had challenges and still have!-But now those are transparent and get solved.
StayintheDriver-seat
Mindshift-Wearealljusthuman

25. Leave your ComfortZone&
find like-minded People
Experimentwith the
LeanProcurementCanvas
© All rights reserved 25
CONCLUSIONS
Create apositivImpact,
it’sgonnabeWIN-WIN!
!25
Conclusions
Make it like Daniel - Be the change you wanna see in the world!
Include theexperts

26. Next workshops
Alliance
In Cooperation
Moscow
Certified LAP Trainers
on 3 ContinentsLatest early Adopters
YOU?

27. THANK YOU!
Mirko Kleiner
+41796011990
mirko@flowdays.net
FREEDOWNLOAD
www.lean-agile-procurement.com