1.
PROCUREMENT
ON DISRUPTION
MirkoKleiner
Learnings from the field applying lean-
agile Procurement in the private sector
March 2019
Allrightsreserved

2.
Source: twimg.com
Agile
Sales&Procurement

3.
Personal Agility
Team Agility
Company Agility
Trends in Agility
Source: flowdays.net, by Mirko Kleiner

4.
Ecosystem Agility
BusinessImpact
Personal Agility
Team Agility
Company Agility
Source: flowdays.net, by Mirko Kleiner
Business Agility
Agility along the whole supply chain

5.
Source: Salesforce 2018
Speedisthe
new Currencyof Business
MarcBemopff,CEOSalesforce

6.
Source: ge.com, 2016
the first shoe made almost entirely by robots
Adidas
3D-printedAircraftEngine

7.
FullProduction2018
Source: ge.com, 2016

8.
!8
The overall challenge
Time without creating Value for the Customer is Waste
Value
Time-to-Market
~6-12Months
SPECIFICATION
OFFER
CONTRACT
AGILE DELIVERYIDEA
WTF !"#

9.
!9
Lean Agile Procurement
Agile from the Start, eliminate Waste & increase Time to Market
Value
Time-to-Market
Vision
AGILE DELIVERY

10.
RADICAL MINDSHIFT
PAST TODAY
Cross-functionalCollaboration
Acceptuncertainty
10!10

11.
!11
LEAN PROCUREMENT CANVAS
Partner
(Supplier)
Focus Customer
(Buyer)
Why
WhatHow
Who

12.
© All rights reserved
UrsulaSury,licjur,DieAdvokaturAG
TheLeanProcurement Canvas
isanAgile Contract
12 !12

13.
Lean Agile Procurement
An end-to-end Approach to build & manage adaptive Partner Ecosystems
DaysinsteadofMonths
!13
Business Model
Canvas
1 Initialization 3 BigRoomDay/s2
Lean Procurement
Canvas
Preparation
✓
4 PeerFeedback

14.
Procurement on Disruption
Learnings from the field applying lean-agile Procurement
Mirko Kleiner, co-founder flowdays
© All rights reserved
© All rights reserved 14 !14
Judges’comments,Oct2019
ThisProjecttook averyinnovative
ApproachtoAgileSourcing

15.
!15
CKW
The situation @ CKW on 1st of April 2018
The CKW Group is a Swiss energy company with 200’000
customers, 1700 employees an annual revenue of $850
million. It is still in the early stages of transitioning to
business agility.
• 1.1.2018 - 20.3.2018: The board approved the project
«JANUS» that should introduce a new collaboration and
communication software suite for their 1700 employees
• 22.04.2018 - ASAP: A solution and supplier should be found
• ASAP - 30.09.2018: In this time space a project should
happen
THE CHALLENGE

16.
16 !16
H.P.Kählin,Scrum Master CKW
theMan

17.
NOW
Setup anagile,cross-functionalTeam
EmpoweritwithmainStakeholders
© All rights reserved 17 !17
1 Mar 22

18.
Quelle CKW, public Review / Pocathon 2018
GatherNeedswithrealUsers
Preparefor BigRoomEvaluationWorkshop
© All rights reserved 18 !18
2 Mar26

19.
Alignwith Peoplethat willdotheJob
Start CooperationevenbeforeaContract
© All rights reserved 19 !19
Invite3CompetitorsinthesameRoom
3 Apr 25

20.
Co-createanAgileContract
ObservetheirBehaviors&Skills
© All rights reserved 20 !20
3 Apr25

21.
RunaProof-of-Concept
© All rights reserved 21 !21
3 Apr25

22.
DemoResults
GetPeer-Feedback
Team-Decision
© All rights reserved 22 !22
4 Apr26

23.
5weeks(leadtime)
INVITATION
SENT TO 3
VENDORS
CONTRACT
SENT (Draft)
© All rights reserved
Improved Time to Market
From Idea to 1st Value delivered in just 5 Weeks, being faster would be possible!
!23
WORKING DAYS DAYS WITH VENDORS
1 Mar22
2 Mar26
3 Apr25
3+4 Apr26

24.
* Comparison to anothercasefromthepastwithasimilarcomplexity
Our Results
Faster, cheaper, better
4xfasterfromIdea to1stValuedelivered
1/2Effort
80%SavingsthroughFocus
90%recommendtheApproach
65%Budgetleadto
120%BusinessObjectives

25.
Uncertaintyfeelswrong
Build an agile ProductTeam
© All rights reserved 25
CONCLUSIONS
LettheTeam find theirway,
it’sgonnabeWIN-WIN!
!25
Conclusions
Make it like H.P. - Introduce Lean-Agile Procurement & be Agile from the Start!
Break with oldPatterns
Stay in the Driver Seat

26.
THANK YOU!
Mirko Kleiner
+41796011990
mirko@flowdays.net
FREEDOWNLOAD
www.lean-agile-procurement.com