This document provides instructions for formatting text, including font, size, alignment, color, and borders, in Excel cells. It describes how to change font style and size by selecting cells and using the font and size menus. It also explains how to align text, format individual characters, change font color and cell color fill, rotate text, add borders, use auto format styles, copy formats, and provides tips for formatting entire rows/columns and special number formats.

2. • You can format the size, style and alignment of
a text on the Home tab.

3. Changing Font and Size
1. Select the cell or range of cells that you want
to format.
2. On the Font Group, click the arrow beside the
Font box.
3. Choose among the fonts. You can
immediately preview your text with the font
style where your mouse is hovered.
4. Click the arrow beside the Fonts size box.

4. 5. Click the size you prefer. You can immediately
preview your text with the font size where your
mouse is hovered.

5. Formatting Text Alignment
Click the cell that you want to format.
To align your text on the top, click the Top
Align button.

6. To align your text on the middle, click the
Middle Align button.
To align your text on the bottom, click the
Bottom Align button.

7. To align your text on the left, click the Align
Text Left button.
To align your text to the center, click the
Center Align Text.

8. To align your text to the right, click the Align
Text Right button.

9. Formatting Individual Character in a Cell
• There are instances when you would want to
format only a part of your text in a cell.
1. Double-click a cell and highlight a letter from
the text.
2. Click the arrow beside the Fonts box, and
select a font.

10. Changing Font Color
1. Click the cells whose font color is to be
changed.
2. Click the arrow beside the Font Color button.
3. Click a color. Example: Red

11. Changing Color Fill
A color fill is the color of the cell. By default, the
color is white. You can change the color fill by
following these steps:
1. Click the cells whose color fill is to be
changed.
2. Click the arrow beside the Color Fill button.
3. Click a color. Example: Orange

12. Formatting Text Orientation
1. Click a cell that you want to change the
orientation.
2. On the Alignment group, click the orientation
button and choose a text orientation type.
Example: Angle Counter-clockwise

13. Adding Borders
1. Select a range of cells.
2. Click the Format button on the cells group,
and click Format Cells.
3. On the Format Calls window, click the border
tab.
4. Choose among the options. Example: Outline
and Inside
5. Click Ok button.

14. Using Auto Format
1. Select the cells you want to format.
2. On the Styles group, click Cell Styles.
3. Choose among the styles you want to use.
Example: Linked Cell

15. Copying Format
1. Select the cells whose format is to be copied.
2. Click the Format Painter Tool on the
Clipboard group.
3. Select the cells where you want to copy the
format.

16. TIPS IN FORMATTING
• When you format a cell, always remember that
formatting will only affect the selected or
highlighted cells.
1. If you want to format the entire row or entire
column, click the headings before you start
formatting.
2. Text format is a format that treats numbers like
text. This is used for data like telephone
numbers so that Excel will not process it as
numerical input.

17. 3. Special format is a collection of formats such
as Zip Codes, Phone Number and Social Security
Number.