Microsoft’s Office 365 has experienced massive growth in recent months, with reduced overhead costs and reliability acting as driving factors for many organisations. While popular services such as Exchange Online and SharePoint Online may be responsible for much of the interest in Office 365, there are other less well known services such as Office Groups, OneDrive for Business and Skype for Business that make Microsoft’s cloud offering even more tempting for IT decision makers. This session breaks down the various service offerings of Office 365, with easy-to-understand descriptions of each of the tools provided and how they can be used to improve productivity and reduce costs. Understand key features and functionality of each of the service offerings within Office 365, including Exchange Online, SharePoint Online, OneDrive for Business, Skype for Business, Office Groups, and the Office client suite Determine what type of licence is required for your organisation, based on the level of functionality required and the type of information workers that will use the platform Review key decision points to make when considering an Office 365 deployment such as whether or not to provide Single Sign On to the platform with an internal Active Directory environment, data retention decisions, and migration options.

1. Office 365: A Breakdown
and Analysis
Michael Noel

2. Michael Noel
Great to be back in Beautiful Australia!

3. What We’ll Discuss
Office 365 Overview
Office 365 Components
‒Exchange Online
‒SharePoint Online
‒Skype for Business
‒OneDrive for Business
‒Yammer
‒New Tools and Add-ons (Delve, Clutter, etc.)
Office 365 Licensing
Migration to Office 365

4. Office 365 Service Offerings
When purchasing Office 365
licenses, you gain access to the
entire stack of Microsoft’s online
offerings
Exchange Online for Messaging
SharePoint Online for
collaboration and document
management
OneDrive for Business
Skype for Business

5. Administration of Office 365
Administered
either through
web based
Admin Console
Alternatively can
be administered
using native
PowerShell
scripts

7. Overview of Features
50GB(+) Mailboxes for each user
Built-in archiving and records retention options
High Availability and Disaster Tolerance built-in through
the use of Database Availability Groups
Essentially, the same proven technology used by
Microsoft Exchange Server and used and understood by
millions of Outlook users for messaging and
calendaring but without the back-end server
administration overhead

8. Exchange Online Plans
Exchange
Online
Plan 1
Exchange
Online
Plan 2
50GB Mailboxes / 150MB Message Send  
Outlook Support  
Web-Based Access  
Outlook App for Mobile  
Clutter / Inbox Management  
Document Collaboration with OneDrive for Business  
Office 365 Groups  
Third-Party Apps Extension  
Anti-Malware/Anti-Spam  
In-Place Hold 
Unlimited Storage 
Hosted Voicemail 
Data Loss Prevention (DLP) 

10. Document and Records Management
Primary use case scenario for
SharePoint Online
Provides for the ability to save
and store documents
Advanced functionality
including:
‒Document check-in/check-out
‒Versioning
‒Multi-authoring

11. Business Intelligence
Provides the
ability to display
business
information in
graphical format
Tools include
PowerPivot, Excel
Services, and
Power View

12. Enterprise Search
‘Findability’ is the
ability to be able to
quickly and easily
find relevant
information
FAST Search within
SharePoint provides
for the following:
‒ Contextual Search
‒ Personalized Results
‒ Document Preview
‒ Enterprise Search

13. SharePoint Online Plan Offerings
 A la carte plans:
‒ Plan 1: Basic SharePoint Functionality
‒ Plan 2: Basic + Advanced Search, BCS,
InfoPath Forms Services, DLP, eDiscovery
Hold and Export, Video Search, WCM, BI
Center, Excel Services, PowerView, Power
Pivot
 Office 365 Plans (More on this)
 SharePoint Online is missing the
following features that SharePoint
On-Premises provides:
‒ Email-enabled lists/libraries, IRM with
AD RMS, PowerPoint Automation
Services, Some WCM functionality,
PerformancePoint Services, SQL Server
Reporting Services, Scorecards and
Dashboards
SharePoint
Online
Plan 1
SharePoint
Online
Plan 2
App Catalog and Marketplace  
Team Sites  
Work Management  
External Sharing  
Basic/Standard Search  
Content Management  
Records Management  
Access Services  
SharePoint Workflows  
Enterprise Search 
E-discovery, ACM, Compliance 
Excel Services, PowerPivot, PowerView 
Visio Services 
Form Based Application 
Business Connectivity Services 

15. Skype for Business
Renamed tool, previously known as Lync Online,
which has been transitioned out as of 14 April,
2015
The Cloud based version of Microsoft’s On-
Premises Tool for Instant Messaging, Video
Conferencing, etc.
‒ Exchange 2000 Conferencing Server
‒ Live Communications Server (LCS) 2003
‒ Office Communications Server (OCS) 2007
‒ Lync Server 2010/2013 – Lync Online
‒ Skype for Business
Currently related to ‘traditional’ consumer Skype
in name only, though integration is being built-in

16. Skype for Business Features and Plans
Skype for
Business On-
Premises
Skype for
Business Plan
1
Skype for
Business Plan 2
Rich Presence, IM (1:1 and multiparty), Microsoft Office interoperability   
Public Cloud IM/P federation with Windows live   
Skype Connectivity   
Persistent Chat 
Skype for Business to Skype for Business Calling (voice and HD video, 1:1)   
Skill Search (requires SharePoint Server) 
Desktop, Application, and Whiteboard Sharing  
Multiparty (3+) Audio/Video/Content Sharing (Scheduled and Ad hoc)  
Meeting Controls (Organizer, Lobby Experience, Join From)  
Enhanced In-meeting Note Taking with OneNote Sharing  
Skype for Business Audio Conferencing 
Interoperability with 3rd Party Audio Conferencing Providers 
Skype for Business Multi-party Video  
Enterprise Voice Functionality (Incl.Malicious Call Trace, E911, Call Park) 
Skype for Business Mobile Clients   
Skype for Business Web App  

18. OneDrive for Business Features
 Purpose-
built file
sharing
application
 Upload and
share large
files with
local
and/or
remote
users

19. OneDrive for Business Features
 Choose whether files
must be shared with
authenticated users or
whether they can be
shared with
unauthenticated users
 Unlimited storage space
for Office 365 users *
 10GB maximum file
upload size

21. Enterprise Social and Yammer
Enterprise Social provides
‘Facebook for the Enterprise’
capabilities
Microsoft acquired ‘Yammer’
to provide for SaaS based
Enterprise Social features
‘Free’ as part of Office 365
Enterprise or Business Plans

22. Added Features
and Functionality

23. Microsoft Delve

24. Office 365 Groups

25. Office Video

26. Microsoft “Clutter”

27. Office 365 Security & Compliance Center

28. Office 365 Roadmap

29. Licensing

30. Office 365 Licensing – Home/Personal/Student
Office
Online
Office 365
Education
Office
365
Personal
Office 365
Home
(5 Users)
Price/user/month (AUD) free free $9.00 $12.00
Office on up to 5 PCs/Macs
*5 PC/Macs
(Only specific
institutions)
 
Office on up to 5 tablets/phones
*5 Devices
*Only specific
institutions)
 
Online Office Word/Excel/PowerPoint    
Offline Storage   
1TB File Storage *5GB   
Skype   

31. Office 365 Licensing – Small Business (<300 users)
Office 365
Business
Essentials
Office
365
Business
Office 365
Business
Premium
Price/user/month (AUD) $7.00 $13.20 $17.50
Office on up to 5 PCs/Macs  
Office on up to 5 tablets/phones  
Online Office Word/Excel/PowerPoint   
1TB File Storage   
Professional Digital Storytelling Tools   
50GB Mailbox with Calendaring/Contacts  
Unlimited Online Meetings with Skype for Business  
Corporate Social Network  

32. Office 365 Licensing – Enterprise/Govt/Edu Plans
A la carte Plans Kiosk
Plans
Enterprise/Govt/Edu
Plans
Plan
Office
Pro Plus
Exchange
Online –
Plan 1
Exchange
Online –
Plan 2
SharePoint
Online –
Plan 1
SharePoint
Online –
Plan 2
Skype for
Business –
Plan 1
Skype
for
Business
– Plan 2
K1 Exchange
Online
Only
E1/G1 E3/G3 E4/G4*
(Expires in
June
2016)
E5/G5
Price/user/month (AUD) $19.14 $5.60 $11.20 $7.00 $14.00 $5.00 $7.70 $5.60 $2.80 $11.20 $29.60 $32.50 $48.84
Office Web App (R/W)   
Office Web App (Read)      *    
Full Office Pro Plus Suite    
Advanced Search, Access,
Visio/Excel Services
   
Collaboration in Sites      
Voice / Telephony / PSTN Conf* * 
Voicemail / Archiving (50GB+,) DLP     
Email / Calendaring      
Application Sharing / Multiparty /
Advanced IM / Online Meetings
   
IM / Presence      
Enterprise Social    
External File Sharing    

33. Migration

34. Authentication Options
The ‘default’ option is to use
accounts within Microsoft’s
Azure Active Directory service
Many organisations may want to
consider using their own AD DS
accounts
This requires either an AD FS
infrastructure, third party (i.e.
Okta) or Azure AD
Option 1: Use
Azure AD
Accounts
Option 2: Use
internal AD DS
Accounts

35. Migration to Exchange Online
Performed by Microsoft or
partner; standard mailbox
moves similar to On-
Premises migration
Requires DirSync
components
Use Microsoft’s bandwidth
calculator to determine
migration timelines

36. Migration to SharePoint Online or OneDrive for
Business
One major factor
influencing SharePoint
Online migrations is how
to get content into
SharePoint Online
Tools from 3rd party
vendors can help here

37. Migration to Skype for Business
Simple migration, requires only a few
PowerShell scripts to change users Lync
server location to the cloud
Administration done via the Office 365
Admin Console

38. Thank
you to
our
sponsors!

39. Michael Noel
Twitter: @MichaelTNoel
www.cco.com
Slides: slideshare.net/michaeltnoel
Travel blog: sharingtheglobe.com
SharePoint 2013 Unleashed:
tinyurl.com/sp2013unleashed