Project mgt class presentation

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Michael Reina

Technologie Business

My Background
• 
• 

MIS major
Project work experience:
o 
o 
o 
o 

• 

Shell Canada
Calgary Airport Authority
University of Lethbridge
Zeilk Corp. & Freelance

Focus today:
o 

Freelance Project Management experience

Complex Projects
● 
● 
● 
● 

Logos and branding
Websites
Mobile apps
Marketing

The Needs
Reliable...
●  Applications for word processing & spreadsheets
●  Software to create charts
●  Way to collaborate and communicate
●  Software to track time and resources
To meet the Project Management Processes:

The Issues
●  Low budget
●  Fast implementation needed
●  Somewhat industry standard

The Easy Fix
Need

Standard Solution

Process Use

Application to create
documents and
spreadsheets

MS Word ~$100
MS Excel ~$140

All process groups

Software to create
charts

MS Visio ~$800

Initiating and planning

A way to collaborate
and communicate

MS Sharepoint Online
$4 - $8 per user, per month
MS Outlook ~$99

All process groups

Software to track time,
resources and cost

MS Project ~$1,500

Planning and executing

The Holy Grail?
Need

Standard Solution

Word processor to
create documents
Software to create
charts
A way to collaborate
and communicate

Software to track time,
resources and cost

Process Use

AtTask
● 
● 
● 
● 
● 
● 
● 
● 
● 
● 

Agile
Centralized request mgt
Approvals
Time tracking
Document manager
Reports
Dynamic gantt chart
Portfolio optimizer
More
~$30 per user per
month

All process groups

Other Paid Options
Basecamp:
●  10 projects for
●  $20/month
●  Unlimited users
ActiveCollab
●  $500 self-hosted (unlimited everything)
●  or 25/month (5 users)

The Rebels!
Need

Free* Solutions

Process Use

Word processor to
create documents

OpenOffice Writer
Google Drive: Word

All process groups

Software to create
charts

OpenOffice Draw
Google Drive: Lucidchart

Initiating and planning

A way to collaborate
and communicate

Freedcamp
Google Drive
Gmail

All process groups

Software to track time,
resources and cost

Google Drive: Gantter
OpenProj

Planning and executing

*Some may have limitations

Conclusion
• 
• 
• 

There are many options.
Companies can reduce project management
costs.
Inexpensive (or free) options can handle
complex projects.

Questions
• 

What are some of the risks associated with
using some of these cloud-based solutions?
o 

• 

How about the benefits/opportunities?

Would it be wise for a startup company to
invest in traditional local applications or
invest in cloud-based solutions?
o 

How does Project Management Maturity Level
influence this decision?

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Project mgt class presentation

1. Project Management On a Tight Budget! By Michael Reina

2. My Background •  •  MIS major Project work experience: o  o  o  o  •  Shell Canada Calgary Airport Authority University of Lethbridge Zeilk Corp. & Freelance Focus today: o  Freelance Project Management experience

3. Complex Projects ●  ●  ●  ●  Logos and branding Websites Mobile apps Marketing

4. The Needs Reliable... ●  Applications for word processing & spreadsheets ●  Software to create charts ●  Way to collaborate and communicate ●  Software to track time and resources To meet the Project Management Processes:

5. The Issues ●  Low budget ●  Fast implementation needed ●  Somewhat industry standard

6. The Easy Fix Need Standard Solution Process Use Application to create documents and spreadsheets MS Word ~$100 MS Excel ~$140 All process groups Software to create charts MS Visio ~$800 Initiating and planning A way to collaborate and communicate MS Sharepoint Online $4 - $8 per user, per month MS Outlook ~$99 All process groups Software to track time, resources and cost MS Project ~$1,500 Planning and executing

7. The Holy Grail? Need Standard Solution Word processor to create documents Software to create charts A way to collaborate and communicate Software to track time, resources and cost Process Use AtTask ●  ●  ●  ●  ●  ●  ●  ●  ●  ●  Agile Centralized request mgt Approvals Time tracking Document manager Reports Dynamic gantt chart Portfolio optimizer More ~$30 per user per month All process groups

8. Other Paid Options Basecamp: ●  10 projects for ●  $20/month ●  Unlimited users ActiveCollab ●  $500 self-hosted (unlimited everything) ●  or 25/month (5 users)

9. The Rebels! Need Free* Solutions Process Use Word processor to create documents OpenOffice Writer Google Drive: Word All process groups Software to create charts OpenOffice Draw Google Drive: Lucidchart Initiating and planning A way to collaborate and communicate Freedcamp Google Drive Gmail All process groups Software to track time, resources and cost Google Drive: Gantter OpenProj Planning and executing *Some may have limitations

10. Quick Overview: OpenOffice

11. Quick Overview: Lucidchart

12. Quick Overview: Freedcamp

13. Quick Overview: Gantter

14. Quick Overview: OpenProj

15. Conclusion •  •  •  There are many options. Companies can reduce project management costs. Inexpensive (or free) options can handle complex projects.

16. Questions •  What are some of the risks associated with using some of these cloud-based solutions? o  •  How about the benefits/opportunities? Would it be wise for a startup company to invest in traditional local applications or invest in cloud-based solutions? o  How does Project Management Maturity Level influence this decision?

Project mgt class presentation

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