What is time management? Time management is the act of taking conscious control over the amount of time spent on specific activities. WHY DO WE NEED TIME MANAGEMENT? 1)To save time 2)To reduce stress 3)To increase our work output 4)To have more control over our job responsibilities. HOW TO USE TIME EFFECTIVELY? Effective planning Setting goals and objectives Setting deadlines Delegation of responsibilities Prioritizing activities as per their importance Spending the right time on the right activity Time Management Process- Making activity log Goal setting Planning Prioritizing Scheduling Making activity log- Make a realistic estimate of time during day Pinpoint the critical areas Finding the high yielding time of the day Goal Setting - Setting lifetime goals help to chart your life course and your career path. Breakup your lifetime goal in smaller goals Make a daily To-Do-List Revise and update your list on daily basis and judge your performance Planning- Draw an action plan – A list of things that need to be done to achieve your goals Prioritizing- Make a To-Do-List Consider the value of the task before to do it – Is it worth spending your time and company resources Prioritize your task – The most important jobs should be completed first followed by other jobs Scheduling- Make realistic estimate of how much you can do Plan to make the best use of the available time Reserve some contingency time to deal with ‘unexpected jobs or task’ Minimize stress by avoiding commitment by yourself and others How to manage your time ? 1.Prepare yourself first, by taking 30 min of your time to fix yourself something to eat and relax. Assign realistic priorities to each task. 2.Balance your effort. Work on small portions every day of work that will be due by the end of the week, starting with the most important tasks first. 3.Focus on your most productive time of day. Some people work better in the morning, and some are more focused in the evening. 4. 4.Manage time in increments. Play a game with yourself by competing against the clock. Work in fifteen minute, half hour or hour intervals followed by a 10 minutes 5.Take a break. Clear your mind and refresh yourself to refocus. Decide beforehand on a 5, 10 or 15 minute break and stick to that decision. 6.Keep track of your progress. Cross things off the list as they are completed. 7.Reassess the list. Rewrite and prioritize your list on a regular basis. 8.Leave time for fun. While there are times when we just need to power through a large project, it's important to give yourself time to let loose. 9. Sleep for 7-9 hours every night. Getting the proper amount of sleep will help keep you alert and energetic, able to think clearly, and function at a high level 2) 3)