Google Drive and Google Docs Training Session for Higher Education

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The document discusses the advantages of using Google Drive over local file storage. Google Drive allows files to be accessed and edited from any device through a web browser or mobile apps. It is well-suited for file archives, sharing, and real-time collaboration on documents. Key benefits include simultaneous editing of shared documents, easy commenting and feedback, templating documents for multiple users, access to up-to-date files even when others are unavailable, compatibility with multiple devices, and powerful search of files.

Bildung Technologie Business

Google Drive
Ne’er Fear The Cloud
https://drive.google.com/
Matt Cornock
Department of Social Policy and Social Work

Files vs Google Docs: Files
Photo (cc-by) Matt Cornock
Files (Word, PPT, PDF) need downloading
before editing and re-uploading after
editing. Use Google Drive sync on your PC
or Mac to do it automatically.

Files vs Google Docs: Google Docs
Photo (cc-by) Matt Cornock
Google Docs exist ‘in the cloud’ and are
edited in a web browser.

Reasons: Archive space
Photo (cc-by) Matt Cornock
It’s easier to put frequently used files on
a network drive. Google Drive is suited
for archives, sharing and collaboration.

Reasons: It’s not email
Photo (cc-by) Matt Cornock
Email attachments can lead to bad
version control. Google Drive can be used
to host normal files too (Word, PPT, PDF).

Reasons: Collaboration
Photo (cc-by) Matt Cornock
Collaborating on a single copy of a Google
Doc can take place simultaneously.

Reasons: Commenting
Photo (cc-by) Matt Cornock
Share a Google Doc for commenting and
feedback is collated in a single place.

Reasons: Templating
Photo (cc-by) Matt Cornock
Tutor shares a template, template copied
by students in Google Docs, students
share to friends, to tutor or to the world.

Reasons: Colleague independency
Photo (cc-by) Matt Cornock
Sharing essential documents provides
access to the definitive version even
when the keeper is otherwise indisposed.

Reasons: Multiple devices
Photo (cc-by) Matt Cornock
Access through any web browser and
Google Drive apps for many devices.

Reasons: Searchability
Photo (cc-by) Matt Cornock
Super-speedy searching within Google
Docs, PDFs, Word docs and PowerPoints.
Makes archiving journal articles a doddle.

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Google Drive and Google Docs Training Session for Higher Education

1. Google Drive Ne’er Fear The Cloud https://drive.google.com/ Matt Cornock Department of Social Policy and Social Work

2. Files vs Google Docs: Files Photo (cc-by) Matt Cornock Files (Word, PPT, PDF) need downloading before editing and re-uploading after editing. Use Google Drive sync on your PC or Mac to do it automatically.

3. Files vs Google Docs: Google Docs Photo (cc-by) Matt Cornock Google Docs exist ‘in the cloud’ and are edited in a web browser.

4. Reasons: Archive space Photo (cc-by) Matt Cornock It’s easier to put frequently used files on a network drive. Google Drive is suited for archives, sharing and collaboration.

5. Reasons: It’s not email Photo (cc-by) Matt Cornock Email attachments can lead to bad version control. Google Drive can be used to host normal files too (Word, PPT, PDF).

6. Reasons: Collaboration Photo (cc-by) Matt Cornock Collaborating on a single copy of a Google Doc can take place simultaneously.

7. Reasons: Commenting Photo (cc-by) Matt Cornock Share a Google Doc for commenting and feedback is collated in a single place.

8. Reasons: Templating Photo (cc-by) Matt Cornock Tutor shares a template, template copied by students in Google Docs, students share to friends, to tutor or to the world.

9. Reasons: Colleague independency Photo (cc-by) Matt Cornock Sharing essential documents provides access to the definitive version even when the keeper is otherwise indisposed.

10. Reasons: Multiple devices Photo (cc-by) Matt Cornock Access through any web browser and Google Drive apps for many devices.

11. Reasons: Searchability Photo (cc-by) Matt Cornock Super-speedy searching within Google Docs, PDFs, Word docs and PowerPoints. Makes archiving journal articles a doddle.

Google Drive and Google Docs Training Session for Higher Education

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