Sample How to impress the top notch administration with the presentation. The Presentation was created for an event named krishi vasant 2014 as per their RFP. The Presentation and ground work was most appreciated by the officials at Confederation of Indian Industry (CII)

2. PRESENTED BY:
Ima-appweb.com
In collaboration with
Koshalam Marketing
DKS & BKS
DATE: 7JAN 2013

3. THERE IS A MARKET
PAIN IN TERMS OF EVENT
MANAGEMENT
COMPANIES BOAST THEY CAN MANAGE YOUR EVENT IN AN APPROPRIATE
WAY.
WE UNDERSTAND THIS PAIN IN THE SAME WAY AS YOU UNDERSTAND IT

4. ?
WHAT IF ?
SOME ONE CAN MANAGE YOUR EVENT
IN THE WAY YOU
WANTED TO.

5. What if We say.
WE HAVE A SOLUTION..

6. THE SOLUTION SHOULD BE
A
COST EFFECTIVE.
B
USAGE OF
INNOVATIVE
TECHNOLOGY.
C
Creative
Management Of
HUMAN
RESOURCES

7. A
COST EFFECTIVE.
1. TECHNOLOGY USAGE: WE ARE USING THE
TECHNOLOGY TO SAVE OUR TIME AND ENERGY.
2. WE ARE USING EXPERTS FROM EVERY FIELD IN
MANAGING THIS EVENT
3. WE ARE NEGOTIATING THE HOTELS FOR BEST
LOWEST RATES TOO
4. WE ARE SOURCING LOCAL MAN POWER SO WE
ARE SAVING ACCOMODATION COST.
5. WE WILL BE PROVIDING TRAINGIN IN THE LOCAL
INSTITUTES HENCE WE AGAIN ARE SAVING THE
COST..
WE MANAGE THINGS CREATIVELY- CREATIVE MARKETING

8. B
USAGE OF
INNOVATIVE
TECHNOLOGY.
Capturing FOOTFALLS Via our
TECH DESKS
WE USE TECHNOLOGY, IT IS OUR MAIN WEAPON…

9. MANGAL
KARAYALAYA
DESK

10. C
Creative
Management Of
HUMAN
RESOURCES
we MANAGE things CREATIVELY
1. CREATING JOBS FOR THE LOCALS
2. CREATING PART TIME JOBS FOR
STUDENTS
3. MANAGING ALL MAN POWER WITH
OUR IHRMS
4. PAYROLL MANAGEMENT.
5. TIME REPORTING SYSTEM
6. EMPLOYEE MANAGEMENT
7. LEAVE MANAGEMENT

11. ANOTHER
PAIN
the DATA collection OF FARMERS and
AGRICULTURAL enthusiast.
NOTE:
CURRENTLY there are NOT such
networking sites or TECHNOLOGY
which REACHES the FARMERS
DIRECTLY, so to have the DATA OF
THESE PEOPLE is very USEFUL in the
CONTEXT of EVENT, as it will HELP THE
“CII” FOR future communication and
STRATEGY.

12. Presentation by the Agency on Concept
and Plans for
Event Management as envisaged in the scope of work

13. MANPOWER
Qualification- Under Graduate, Graduate, Post Graduate
Persons in the above category with Agriculture discipline
will get more weightage as per a pre-determined formula.
Languages- English, Hindi, Marathi and any other Indian
language – higher marks would be given to those who
have maximum percentage of deployment in all three
languages. Extra marks for persons knowing more than
three languages mentioned above
Bidder to provide Training schedule for each area

14. Local candidates from local college and institutes will be hired for this
event.
Preferably if the manpower is local, they will be having good knowledge in
local language as well as marathi as well as hindi.
As we are hiring students from engineering colleges and agriculture
college, they must be good in English too.
Training Schedule: All volunteers will have to undergo all these training
module.
1.
2.
3.
4.
5.
6.
Etiquette training
Crowd management
Technology training
Basic Agro information to volunteers
Team of people to escort the VIPS to all the stalls.
The team to take care of visitor with special needs.

15. MANPOWER
• Temporary manpower is being sourced from Dr. Panjabrao Deshmukh
Krishi Vidyapeeth Nagpur
• And LTJSS Group Engineering College Nagpur
• Out 250 Students 100 are undergraduate and others are in Post
Graduate Courses.
• Approx 70% has Marathi as mother tongue while other has been in
Maharashtra since last 1 year or more.

16. Manpower continued….
• Hiring via institutes selection on basis for basic interaction, and group
discussion
• Getting in Formal contract for temporary manpower
• Three Step Training.
• Step 1 20 Jan Etiquette training, 3 sessions
• Step 2 2 Feb Training of Handling of processes
• Step 3 5 Feb Rehearsal & distribution of responsibilities.
INFOGRAPHIC

17. Etiquette
training
Technology
Training for
Hrms product
Hotel management
system
Crowd Management
and risk management
Team of people
to escort VIPS
to all the stalls.
Training
The team
to take care of
visitor with special
needs.
Basic Agro
information to
volunteers

18. C.I.I QUESTION ON.
Registration Plan –Give innovative idea
for capturing footfall economically number of
visitors that can be recorded in one hour at
each registration desk.

19. CAPTURING
FOOTFALL
Via Online
webapp
MANGAL
KARAYALAYA
DESK

20. A real time app capturing all the visitors via tech desk.
The site is proposed to be accessed from krishi Vasant server or imaappweb.com server…

21. Flow
Diagram
Of event
Entry by a visitor
along with few
other visitors

22. Visitor badges generation
The system shall:
1. Provide quick, cost-effective, and individualized badging as an essential
component of proper visitor identification.
2. Allow printing of individualized visitor badges containing name, picture
(OPTIONAL) expiration date, and valid access areas.
3. Customize badge templates for visitors, VIPs and contractors.
4. Print badges using:
5. Thermal label printers or color printers
6. Dymo 400, Dymo 450, Dymo 450 Turbo – thermal paper labels
7. OR color photo smart printers with phto quality papers

23. I-CARD &
BADGES DESIGN
Why this design read more at next slide…
“Socially Optimized Badge”

24. The S.O.B. or “Socially Optimized Badge”
The S.O.B. treats the conference badge like a highway
sign, complete with a typeface modeled from U.S. highway
signs: Interstate.
•Note: Contrary to popular belief, the actual typeface used on
U.S. highway signs is FHWA Highway Gothic
Highway signs are designed to be read from as far away as possible and always
present the most important information biggest and boldest. The S.O.B. allows you
not only to minimize the awkward glances down while you’re talking to someone
whose name you don’t remember, but also makes spotting people across the room
a lot easier. The typical conference badge loses its readability at about 10 feet but
from my own crack-testing, the S.O.B. appears readable from up to 30 feet away.
Go ahead and try stepping away from your computer screen as far as possible and
you’ll see the difference:

25. C.I.I QUESTION ON.
Transportation
The Bidder will provide the car makes and models in each
category and also indicate overall average age of car fleet
with an allowance of variation of 2
months (average figure without any car going below the
cut-off value of 3 years age). Marking will be done on
percentile basis. (8 marks)
Make & model of Golf Cart (with pictures) 2 marks

26. Transportation
1. We are sourcing vehicles
used in Inbound tourist
movements so are better
in quality standards as tour
operators handling
inbound movements
maintain their standards
drivers are educated, polite
and well mannered.
2. We will submit the vehicle
registration details on
finalization of contract as any
blocking is subject to advance
payments.

27. Transportation
VEHICLE DETAIL
Car Compact Sedan
Intermediate Sedan
SUV
Total tempo travelers
Luxury cars & sedan
: Swift Dezire, Logan & Indigo
: Honda City, Indigo Manza
: Xylo, Innova, Tavera, Ertiga.
: 7 Seater and 9 Seater
: Mercedes, Toyota Corolla, BMW.

28. CAB MANAGEMENT SYSTEM
1.
2.
3.
4.
5.
6.
7.
8.
CAB ALLOCATION TO THE VISITOR
TOTAL USAGE PER KM BY VISITOR
CAB DETAIL/ DATABASE
DRIVER DETAIL/DATABASE
TRACKING VIA iHRMS APPLICATION
REPORT ON PER DAY CAB USAGE BY VISITOR
REPORT ON TOTAL CAB USAGE BY VISITOR “X”
REPORT ON “Y” NAMED DRIVER AND “Z” AMOUNT
OF HOURS WORKED.

29. Plan and set up stationery shop
We will hire stationery vendor from Nagpur to set up temporary stall in venue and
have the material as mentioned in the list, he will be under contract to sell the
items at MRP or lower only.
He will have good quality photocopier and printer in his store.
List is attached separately.

30. Bidder to show the plan for welcoming
delegates, What information they will keep
for facilitation and guidance of
delegates, welcome placards designs.

31. Plan for manning of Helpdesks at Airport, Railway
counters, Hotels.
The Kiosk will be manned by volunteers and min 1 team member from
our company at each location will have complete details program
schedule, Hotel list along with advance allocation, list of vehicle and all
information will be connected to online server at the venue business
center.
Kiosk will banner and welcome boards along with paging boards.

32. Plan for managing accommodation –
We will have inventory management software with trained manpower and
technical team for back up support for effective management of inventory of
Rooms, Vehicles and manpower.

33. managing ACCOMODATION via our HOTEL
MANAGEMENT SYSTEM

34. SPLIT VIEW OF HOTEL BOOKING SYSTEM ESPECIALLY DESIGNED AND
DEVELOPED FOR THE CURRENT AGRICULTURE EVENT…

35. Never doubt that A Small Group
of Thoughtful , committed People
can Change the World;
Indeed, it's the Only Thing that
EVER has.- Margaret Mead